City of PhoenixAviation Department

Project No. 6663111072, 6663112072, 6663113072

Design ServicesApril 11, 2016

PrePre--Submittal MeetingSubmittal Meeting

Aviation Department Storm Water Consulting Services

• Liz Blakley, Contract Specialist Street Transportation Department

• Lisa Farinas, Environmental Quality Specialist, Planning and Environmental Division

• Rebecca Godley, Environmental Program Manager, Planning and Environmental Division

• Valerie Churchwell, Small Business Engagement Manager, Aviation Department

Welcome and Introductions

Meeting Overview

Sign-in please…copies of sign in sheet will be available on website:

http://phoenix.gov/streets/procurement/current-opportunities

Please hold questions until the Q&A period.

This is the ONLY opportunity to discuss this project with City staff.

Project DescriptionSOQ CriteriaSubmittal RequirementsSelection ScheduleQuestions?

Agenda

• Assist the City of Phoenix Aviation Department (City) with the ongoing management, planning, coordinating, implementing, and documenting a Stormwater Pollution Prevention Program in accordance with the Industrial Multi‐Sector General Permit (MSGP‐2010).

• Currently, there are 117 tenants participating in the stormwatercompliance program.

• Attend stakeholder meetings for the current and pending update of the ADEQ’s MSGP, and the City’s Municipal Separate Storm Sewer System (MS4) Permit.

• Update program based on when new permit takes effect.

Project Description

Consultant may provide any or all of the following services on behalf of the City’s Aviation Department, including but not limited to:

•Pollution Prevention Team Coordination • Training• Quarterly Newsletters

•Inspections• Quarterly including Comprehensive Facility and one during a rain event • Visual Outfall• De-icing

•SWPPP Annual Updates & Annual Report•Database/Tablet Maintenance & Update

Project Scope of Work

TRAINING TECHNIQUES100% COMPLIANCE

• 100% of PPT Members Trained Annually. • Achieved by:

Training at each AirportTrainings Span Several Days & Times Online Training Option

• Subcontractors Invited to Training

Rain Events

PHX PHX

GYR DVT

Having Fun Inspecting Rain or Shine

DVT PHX

GYR

Outfall Inspections

GYR

PHX

DVT

TechnologyHotSpots (wifi) for Remote LocationsPortable Chargers - X3Use in Rain and Sun

Project Scope of Work Continued• MSGP Support/Regulatory Tracking

• Tracking of Spills

• Prepare and track tenant NOIs, NOTs, NECs and letters of termination to reflect tenant changes and updates

• Regulation Review/Comments

• Emergency Spills Response Oversight

• Other • Monthly Inspection/Visual Spot Checks• Additional Efficiency Updates to Tablet• Preliminary Inspections of New Tenants

Emergency Response 24 Hour

PHX

PHXDVT

PHX

PHX

GYR

• Provide 24-hour/7-day a week assistance for emergency spills response oversight

• Work with multiple stakeholders (Aviation Department, tenants, contractors, etc.) effectively and respectfully

• Meet regulatory mandated deadlines

• Keep the City’s three airports in compliance

• Standardize Invoicing Forms

Project Expectations

15

QUESTIONS?QUESTIONS?

The selection of the Design Professional will be based on the following qualifications:

General Information – 15 points Experience of the Prime Firm – 25 points Experience of Key Personnel and Subconsultants – 20

points Project Understanding and Approach – 30 points Overall Evaluation – 10 points

Statement of Qualifications

Each page side with criteria information will be counted.

Pages that have photos, charts, and graphs will be counted toward maximum number of pages.

Front and back cover, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.

Statement of Qualifications, Cont.

Submit 8 copies of the SOQ SOQ due:

12:00 p.m. Noon – Arizona Local Time

Friday, April 22, 2016

City EngineerCITY OF PHOENIX

200 W. Washington Street, 6th FloorPhoenix, AZ 85003

c/o Liz Blakley

Statement of Qualifications, Cont.

Grounds for Disqualification: Receipt of submittal after specified cut-off date and

time Too few copies of the submittal Deposit of submittal in the wrong location

Statement of Qualifications, Cont.

Cover Letter (company name, address and contact information)

Evaluation Criteria (including project organizational chart)

Additional Content (resumes or other information)

MAXIMUM pages permitted is 12 pages:

Cover Letter (Not included in 12 pages)+ Evaluation Criteria (including organizational chart)+ Additional Content (resumes or other information)

= 12 MAXIMUM pages permitted

Submittal Requirements

• SOQs due at 12:00 p.m. April 22, 2016• Interview Notification May 4, 2016• Interviews May 26, 2016• Scope Meeting June 2016

Selection Schedule

Request for QualificationsNotificationsPower Point PresentationPlan Holder ListFirms to be Interviewedhttp://phoenix.gov/streets/procurement/project-

interviewsAwardhttp://phoenix.gov/streets/procurement/bid-results

Streets Transportation Webpage

Liz Blakley, Contracts Specialist

(602) 681-5317

Elizabeth.Blakley@phoenix.gov

Questions After Today

Questions?