© 2008 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice

Change the economics of IT to enable Business Transformation

Manu Chadha, Director Strategic Solutions Information Management, HP Software & Solutions

manu.chadha@hp.com

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• Cloud, SaaS, Mobile, Virtualization, …

• Application Modernization

• Business Intelligence, Analytics

• ...

CIO Priorities

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• Unprecedented / accelerating creation rates

• No “Digital Shredder”

• Kryder’s law & infinite retention

• Infinite retention = antithesis of information management

Information Explosion + Infinite Retention = Information Sprawl

Old

New

Old

Energy

Cooling

Backup

Floor Space

Recovery

Replication

Performance Personnel

Governance

Compliance

Risk

e-Discovery

Business Impact Performance, search, restores,

replication, …

Runaway IT Spend Performance, Storage,

Personnel, …

Increased Risk Inability to meet regulatory compliance / e-Discovery

obligations

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Cost, complexity and risk

Value, insight and agility Old

OpEX

CapEX

“The total cost of storage – including its acquisition, deployment, configuration, maintenance and power consumption – is anywhere from five to eight times the cost of the storage hardware itself.”

Osterman Research May 2010

Prohibitive Backup Renewal costs

Effects Cause

Out of control storage CAPEX

Out of control Application OPEX, operational complexity

Information Sprawl

Information Explosion

+

Infinite Retention

=

….

• Information Sprawl is a key root cause of SPRAWL

• Yesterday’s cutting edge = today’s legacy

• SPRAWL consume IT’s budgets, leaving no funding for innovation

More Info / Apps = more infrastructure

New types of Info = new types of Apps

New Apps = new infrastructure New Apps =

new types & more Info

SPRAWL represents the CIO’s highest level problem space

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More Info / Apps = more infrastructure

New types of Info = new types of Apps

New Apps = new infrastructure

New Apps = new types & more Info

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Defensibly Dispose

Upon Expiration

– Increased value, lower costs, reduced risks, simplified IT

• Simplify, Automate and secure

• Make information securely accessible for business, compliance & legal use

• Protect & manage in a cost effective manner

Growing 50% / yr

Defensibly Preserve

Already “Expired”

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New Apps = new infrastructure

Application

Sprawl

Infrastructure

Sprawl

More info = more Apps

More Apps = more infrastructure

New info types = new types of Apps

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“Shift millions from Information

Sprawl to Innovation”

• User Applications

• Enterprise Communication / Collaboration Applications

• Enterprise Business Applications

• You have all three types, amounts will vary

60%

30%

10%

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Archiving

Records Management

Business Applications (structured data) Email (semi- structured data) Files (unstructured data)

e-Discovery

Retention Management

IT Spend

IT COST REGULATORY / LEGAL RISK VALUE

Legal Spend

BI Spend

Compliance Spend

Data Protection

1 2

3

B

A

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Manage

Storage Essentials

Data Protector

TRIM Records Management

Database Archiving, IAP

R

E

D

A

C

T

E

D

High

Sales order closed

Data retention

period ends

Low

Access R

eq

uir

em

en

ts

Transactive Reporting Compliance

Sales order booked

Destroy

Time

Business Application

< 0.02% accessed after 6-12 months

Customer inquiry

Change order

Partial shipments

Complete shipment

Sales Trending

Partial payment

Audit e-discovery

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Transactive

stage ends

3

2

Tier 1 Tier 2 Tier 3

Tier 1

BEFORE

AFTER 1

Destroyed

B = 0 C, L = 0

High

Low

Access R

eq

uir

em

en

ts

Transactive Reporting Compliance Destroy

Time

Business Application

Business Users

Nobody

Legal / Regulatory/ Tax)

data retention

period ends Transactive

stage ends

Records Managers

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3

1

2

High

Low

Access R

eq

uir

em

en

ts

Transactive Reporting Compliance Destroy

Time

Business Application

Nobody

data retention

period ends Transactive

stage ends

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2

Business Users

Legal / Regulatory/ Tax)

Records Managers 1

Inactive information in Production Applications

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Legacy Information in Legacy Applications

Optimization Opportunity

SQL Query

APPLICATION

Structured records outside SRMS control

Structured records under SRMS control

Record sets extracted

Records Mgmt. System

Records disposed

Access Controls

SQL Query

DEFENSIBLE

Legal Hold

Disposition Access

Controls Keyword/SQL Query

Structured Records Management Solution (SRMS)

SRMS automatically manages the lifecycle of information, all the way to defensible disposition, per corporate policies

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DECOMISSIONED APPLICATION

Structured records outside SRMS control

Structured records under SRMS control

All Records extracted

Records Mgmt. System

Records disposed

SQL Query

DEFENSIBLE

Legal Hold

Disposition Access

Controls Keyword/SQL Query

Application retirement allows the decommissioning of application environments while managing and providing access to structured records

per corporate records policy, through defensible disposal

HP Structured Records Management Solution (SRMS)

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Prohibitive Backup Renewal costs

Effect Cause Solution Outcome

Reduce backup and recovery TCO by up to 70%

Out of control storage CAPEX Reduce storage CAPEX by up to 50%

Out of control Application OPEX, operational complexity

Reduce application OPEX by up to 60%

Information Sprawl

Information Explosion

+

Infinite Retention

=

…. …

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