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Steering Committee Meeting

7/15/15

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Draft Agenda1. Updates2. NRCS Emergency Watershed

Protection Program3. Governance

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Draft Agenda1.Updateso Introductionso Approval of minuteso Financial Reporto County Unmet Needs Meetingso CDOTo Volunteer Project Needs Inventory &

Coordinationo Reach rep round robin updates

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Draft Agenda2.NRCS Emergency Watershed

Protection Programo Review proposed list of priority

reacheso Seek consensus to submit list to NRCS

& Colorado Water Conservation Board

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NRCS EWP Priority Reach Identification Process

June 17th Steering Committee Discussion Include priority reaches from CDBG Planning

Grant (these are the top 13 ranking reaches overall in the Master Plan)

Include additional reaches that ranked in the Top 5 for Flood Risk, Geomorphic Risk, Riparian Improvement

Consider any suggested additions or revisions from Steering Committee members

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NRCS & CWCB Update• State (CWCB) will serve as overall sponsor and

contribute 12.5% of project costs; NRCS will contribute 75%; Coalition/ Local Sponsor will contribute remaining 12.5%

• Priority Reaches must be submitted in tiered groupings to start assessments on the following dates: 1) July 31st; 2) Aug 30th; 3) Sept 15th

• Designated reach rep and Coalition participation in assessment process is critical

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Criteria Used for Proposed Tiered Groupings

Geographic grouping – help streamline logistics and provide assessment of contiguous priority reaches wherever possibleStart at top of watershed and have team work

their way down Designated reach rep to provide local

knowledge

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Area ReachesUpper Canyon 1-14

Lower Canyon 15-26

Loveland 27-36Weld 37-41Milliken 42-46North Fork 47-59

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Proposed GroupingsGROUP CRITERIA

July 31st North Fork & Upper Canyon

Priority Reaches Designated Reach Rep

Aug 30th

Lower Canyon & Loveland Priority Reaches

Designated Reach Rep Additional reaches proposed

by Steering Committee members

Sept 15th

Eastern (Milliken & Weld) Priority Reaches

Reaches without a designated reach rep

Additional reaches proposed by Steering Committee members

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Next Steps1. Seek consensus to submit list to NRCS/ CWCB

(today)2. Obtain landowner access permission forms

(Through July 31st)3. Reach reps provide additional information on

particular areas for DSR assessment (Through July 31st)

4. Watershed Coordinator schedule DSRs (late July)5. Conduct DSRs (Aug 1 – Sept 15)

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Draft Agenda3.Governanceo Discuss BTRRC incorporationo Discuss New Chairperson selection o Discuss Coordinating Committee

proposal

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FunctionBTRRCCoalitio

nBTRRC, Inc. 501 (c) 3

Nonprofit

Open a bank account ✖ ✔ ✔Accept donations ✖ ✔ ✔Enter into contracts ✖ ✔ ✔Tax deductible donations ✖ ✖ ✔By-laws and Officers/Board Optional ✔ ✔

BTRRC Incorporation Considerations

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BTRRC New Chairperson Selection

Chairperson Key Responsibilities and Tasks Attend all Steering Committee meetings Interface with community and represent Coalition

(shared with Coordinators) Represent Coalition on the Thompson Watershed

Alliance Provide strategic input in between meetings Conduct employee reviews

Chairperson Selection Process• Elected by Steering Committee by majority vote

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“Coordinating Committee” or Proposal

Current Steering Committee Composition

• Reach Reps• Local Government

o Loveland, Larimer County, CO State Forest Sercice, CDOT, CPW, NRCS, Big Thompson Conservation District

• Non-Profitso Trout Unlimited, Serve 6.8, WRV, Long Term Recov Group

Why do we need a Coordinating Committee?

• Support more efficient Steering Committee meetings

• Provide Chairperson & Staff input between monthly meetings

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• Review draft documents• Execute finance functions• Help prepare proposals for Steering Committee

meetings• Communicate with larger Steering Committee

What will the Coordinating Committee do?

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Who would be on the Coordinating Committee?

Proposed Structure

Chair Person

North Fork Rep &

AlternateUpper Canyon

Rep & Alternate

Lower Canyon Rep &

AlternateLoveland Rep & Alternate

Eastern Rep & Alternate

At Large Member

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• Review draft documents• Finance functions• Help prepare proposals for meetings• Communicate with larger Steering Committee

What will the Coordinating Committee do?

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• Create proposals and rationale for presentation to full Steering Committee for decision

• For minor matters, or those with an expedited timeline, Coordinating Committee could make a decision by consensuso Communication and transparency on these decision to full group would

be expected• Additional communication (cc others on

committee emails, etc) could be maintained as desired

Communication with full Steering Committee

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• Contractor issue resolution based on weekly check-in with Coordinator & Contractor

• Work with Coordinators to create list of potential volunteer projects

Examples of Future Coordinating Committee

tasks