Start and Stop: Creating Surveys for Courses with Start and End Dates?

Michele BoruckiCoursEval Implementation & Success Specialist

>You will be:– Familiar with the language of rotations– Aware of the steps needed to set up rotations for courses

with varying end dates– Knowledgeable about the reporting differences between

standard and rotation surveys– Mindful of the changes coming to this functionality in the

near future

SLI

DE

2

At the end of this session:

>Current Process– Adding Blocks– Adding Sites– Selecting Blocks– Configure Survey Settings– Reports appear under Rotation as the survey type

SLI

DE

3

What is the Process?

What are rotation surveys?

>Traditionally, rotation surveys were used to evaluate experiential educational opportunities outside of the classroom setting

>Today, rotation surveys can be used to evaluate courses that have varying open and closing dates within a semester

Setting Up Rotation Surveys

>Rotations are basically set up like standard surveys except rotation surveys need:– Blocks of time and sites assigned to the courses:

• Teaching Site Import • Block Import

– This data can be assigned to the courses by using:• Course Block Import • Course Site Import

>Rotation surveys have options that are configured by clicking on the title of the survey

>This opens a long list of options, most of these only apply to health profession schools

>The important option to be set is the rotation auto check at the bottom of the page– This option automatically checks all instructors on the

instructor based questions for the ENTIRE survey

SLI

DE

6

Survey Settings

Select Blocks

>Select Blocks to select the course/site/block combinations that will be assessed in the survey– Change or update the block dates if needed

>These blocks of time determine the availability of the survey to the students

>The ability to:– Group By:

• Block• Site• Block (Combined) • Site (Combined)• Block/Site (Combined)

– Combine Surveys

– Distribute by Group• Block (Combined) • Site (Combined) • Block/Site (Combined) • Block (Combined) • Site (Combined) • Block/Site (Combined)

SLI

DE

8

Evaluation Reports - Benefits

>Ability to view data by department is currently not available

>Ability to compare performance against (survey and department level- courses and faculty) is replaced by block and site

>These issues will all be resolved in Build 73 with a process change!

SLI

DE

9

Evaluation Reports - Challenges

>Welcome the ‘New Process!’– Available for Standard Surveys too– Start/End Dates and Times– Importable Course Start/End Dates/Times– Manager Controlled– Course Specific by Survey

SLI

DE

10

What is the Process for the Future?

>Dates and Times: – Can be manually entered on this page by the CoursEval

Manager– Can be imported by course

• Synch to active and pending surveys

SLI

DE

11

New Detailed Settings Option

>Go to the Detailed Settings Page of the survey>Click ‘Add’ or on the date shown>Manually add or edit the Start and End Dates>Click ‘Save’

SLI

DE

12

Adding the Date/Time to a Course

>Will remain the same with an added twist, borrowed from rotation surveys– The 4th option on the results access settings list will allow

results to be available to faculty after the course end date/time on the survey

SLI

DE

13

Results Access

>The Faculty Landing Page– Based on the Results Access settings the reports will appear

>Group E-mail Manager– Merge Tags will reflect the date changes

SLI

DE

14

Other Areas that Start/End Dates Impact

SLI

DE

15

Questions