Post on 25-Dec-2015
Classroom GuidelinesClassroom Guidelines
Participate in class! Ask questions at any time, but one person at a time
please Focus on class – no reading/writing emails, text
messaging, surfing the web, etc. Cell phones off Limit side conversations with your neighbor. Chances
are the group would like to hear the same question or comment
Be respectful of fellow participants and the instructor Have fun!
Course ComponentsCourse Components
Course Evaluation
Concepts
Jeopardy!Work
Instructions
Hands-OnSimulations
Course MaterialsCourse Materials
On Your CD Concept Slides Simulations and Work
Instructions Develop Hydraulic Data Develop DFIRM Database Preliminary Map Products Post-Preliminary Processing
Quick Reference Guides Upload tips SOMA User Guide Workflow map Pop-up Blocker Procedure
In Your Workbook Concept slides Quick Reference guides Work Instructions
Develop Hydraulic Data Develop DFIRM Database Preliminary Map Products Post-Preliminary Processing
MIP User Roles and ResponsibilitiesMIP User Roles and Responsibilities
Role of Producer Submit/upload data Meet all QA
requirements Perform independent
QA Enter data analysis
information Enter actual milestone
dates Enter all post-prelim
information
Role of Manager Update all cost and
schedule information, at least monthly
Update projected milestones
Enter leverage information
Project oversight
Role of FEMA/RMC Create projects Establish baselines
(obligate funds) Perform national QA Validate deliverables Complete appropriate
approvals
Producer Course TopicsProducer Course Topics
Data DevelopmentDevelop Hydraulic DataDevelop DFIRM Database
Preliminary Map ProductionProduce Preliminary Map ProductsDistribute Preliminary Map Products
Post Preliminary Processing
Producer Process Change HighlightsProducer Process Change Highlights
THEN NOW
User had to upload data and enter cost information
Producers only responsible for uploading data and meeting QA requirements
Numerous unnecessary questions Minimal questions regarding deliverable
Upload many ways – confusing and error prone
Upload only two ways: 1) via data submission step in workflow or 2) by mailing data
Metadata validation was not automatic; text files caused problems
Metadata validation is instantaneous; text file is ignored
Producer Process Change Highlights continuedProducer Process Change Highlights continued
THEN NOW
Users can use Citrix to move data between drives
The only way to submit information (K drive) is to complete the workflow (no more MIP Help workarounds)
Version control on the K drive was difficult
Anytime you upload a file, it will overwrite the existing file on the K drive
For DFIRM QA submissions, only certain files were allowed
Any file can be loaded to DFIRM folder (i.e., PDF panels); the tool only looks for needed files
All information was displayed on one screen, requiring lots of scrolling to find needed data
Information is now grouped under headings with expand and collapse capabilities [twisties]
Studies Process OverviewStudies Process Overview
Flood Engineering Flood Mapping
Manage Data Development
Manage Preliminary
Map Production
Manage Post Preliminary Processing
Independent QA
National QA
Key TermsKey Terms
Workbench – Where you see all tasks (work items) that you can claim to work on.
Submission Status – This field will show if data has passed metadata or DFIRM
database QA. You will be unable to complete the task until you have passed.
Data Submission Form – Use this form to upload data directly to the MIP or to
mail data to the data depot.
Analysis – A limited number of questions pertaining to the deliverable Some tasks
will not have an analysis section. All other data is harvested from metadata or no
longer needed.
BFE Changes – Checkbox used to indicate if appeals are required. Critical to
complete correctly.
Date Fields – Also critical fields. This data is utilized by numerous sources,
including FEMA’s CIS and the Key Performance Indicator reporting.
Data Development ProcessData Development Process
Data Development Tasks: Acquire Base Map
Develop Topographic Data
Perform Field Survey
Perform Hydrologic Analysis
Perform Hydraulic Analysis
Perform Coastal Analysis
Perform Alluvial Fan Analysis
Perform Flood Plain Mapping
Develop DFIRM Database
Independent QA
Flood Engineering Flood Mapping
Manage Data Development
Manage Preliminary
Map Production
Manage Post Preliminary Processing
Independent QA
National QA
Data Development ProcessSP14 ChangesData Development ProcessSP14 Changes
Simpler method for users to submit data
Use Data Submission Form to upload files to MIP or to indicate
the files will be mailed to FEMA
User can continue work on the MIP while a file uploadsNOTE: do not close the MIP window while the data is uploading; doing so will
terminate the submission process and you will have to start over
See QRG handout on Data Submissions in SP14 for more details
MIP Help will no longer move data from J to K drive
Producer now responsible for uploading files through the MIP
Data Development ProcessSP14 ChangesData Development ProcessSP14 Changes
Overwriting files will overwrite all files
No file size limits for data uploads; the MIP can
calculate and display estimated upload time
The MIP help ticket that is created automatically when
users mail in their data will include important
information, such as file size, case number, etc.
Comments created on the Producer workflow screens
will display on Manager screens and on certain reports
Data Development Pre-requisitesData Development Pre-requisites
NFIP profile-compliant metadata Data submission (deliverable) Descriptive information concerning the data
submission (size of area studied, models used, etc.)
Varies depending on specific Data Development task, which is displayed on the screen
Don’t use your Internet browser’s back button - use the navigation buttons in the MIP tool to move forward and backward.
Use this: Not this:
Be sure to click Refresh Status to confirm your upload has passed the validation checks.
The Manager can see comments you enter. Use the comments field to help coordinate project delivery.
Click the hyperlinks in Submission Status to view validation comments.
Be sure to click blue buttons at the bottom of sections. This is how the MIP captures what you have entered.
Tips and TricksTips and Tricks
Working in SimulationsWorking in Simulations
Simulations are a snapshot of the real MIP Used to simulate live environment
Walk step by step through processDoes not show the passage of time
Getting startedActive X proceduresMaximize screen to view scrollbars, if necessary
SimulationsSimulations
Data DevelopmentData Development• Perform Hydraulic AnalysisPerform Hydraulic Analysis
• Develop DFIRM DatabaseDevelop DFIRM Database
Refer to Work Instruction Refer to Work Instruction <Develop Hydraulic Analysis.doc>
Refer to Work Instruction Refer to Work Instruction <Develop DFIRM Database.doc>
..
Data Development Process ReviewData Development Process Review
Click on the View Metadata Profile link at the bottom of the first screen to view a generic metadata profile
Use Data Submission Form to upload files to MIP or to indicate the files will be mailed to FEMA
After uploading the files through the Data Submission form, click on Validate Contents and Refresh Status under the Metadata Profile Validation section to view the validation status
Click on the Passed or Failed link to view the report from the validation process
You will not be able to complete the Producer activity until the metadata file has passed the automated Metaman validation
Preliminary Map Production ProcessPreliminary Map Production Process
Preliminary Map Production Activities: Produce Preliminary Map
Products
Distribute Preliminary Map Products
Flood Engineering Flood Mapping
Manage Data Development
Manage Preliminary
Map Production
Manage Post Preliminary Processing
Independent QA
National QA
Produce Preliminary Map Products Process HighlightsProduce Preliminary Map Products Process Highlights
Use the Data Submission Form to upload files to MIP or
to indicate the files will be mailed to FEMA
The MIP help ticket that is created automatically when
users mail in their data will include important
information, such as file size, case number, etc. Comments created on the Producer workflow screens
will display on Manager screens and on certain reports New option in SOMA tool allows users to indicate no
LOMCs to be included in the SOMA
Preliminary Map Production Process Pre-requisitesPreliminary Map Production Process Pre-requisites
Produce Preliminary Map Products Pre-requisites: NFIP profile-compliant metadata DFIRM submission that passes automated DFIRM QA Number of printed panels
Distribute Preliminary Map Products Pre-requisites: SOMA tool requirements complete for each LOMC in study area Received pre-preliminary QA passing report from the RMC *CRITICAL* - Date Preliminary mailed
This information is used in CIS, as well as by FEMA HQ to report Key Performance Indicator (KPI) progress
List of communities where BFEs have changed Map distribution list – by community
SimulationSimulation
Preliminary Map ProductionPreliminary Map Production• Produce Preliminary Map ProductsProduce Preliminary Map Products
• Distribute Preliminary Map ProductsDistribute Preliminary Map Products
Refer to Work Instruction Refer to Work Instruction <Preliminary Map Production.doc>
Preliminary Map Production Process ReviewPreliminary Map Production Process Review
Use the Data Submission Form to upload files to MIP or to indicate the files will be mailed to FEMA
Metadata and DFIRM QA validations must both pass in order to complete the Produce Preliminary Map Products task
Use the Add Community button to add every community
If a community is missed, it will not appear in the remainder of the workflow, and will not count toward KPIs.
Utilize the Save and Close function for multiple communities
Upon completion, click Complete Task to advance the workflow to the first task in the Post Preliminary Process
Post Preliminary Processing ProcessPost Preliminary Processing Process
Post Preliminary Processing Activities: Determine Community Meeting
Schedule Prepare and Hold Community
Meetings Appeal Process
Determine if Appeal Period is RequiredCreate/Distribute BFE NoticeRecord/Review Appeal or ProtestPrepare/Distribute Appeal Package
Prepare Final Map Products Prepare/Distribute LFD Docket and
letter Prepare/Distribute Revalidation
docket and letter
Flood Engineering Flood Mapping
Manage Data Development
Manage Preliminary
Map Production
Manage Post Preliminary Processing
Independent QA
National QA
Post-Preliminary Map Products Process HighlightsPost-Preliminary Map Products Process Highlights
The MIP enforces PM42 requirements
The Prepare LFD Docket task is simplified; only new
60.3 code is needed
Able to upload LFDs directly to the MIP
Use the Data Submission Form to upload files to the
MIP or to indicate the files will be mailed to FEMA
The MIP help ticket that is created automatically when
users mail in their data will include important
information, such as file size, case number, etc.
Post Preliminary ProcessingPre-requisitesPost Preliminary ProcessingPre-requisites
Pre Appeal Process. Includes Determine Community Meeting Schedule, Hold Community Meetings, Determine if Appeal Required, Create BFE Notice, Distribute BFE Notice, Record BFE Publication Affidavit
Final meeting (open house) meeting information, by community
Information on appeal periods, by community **CRITICAL** Second publication date and newspaper
name, by community BFEs on the web date, date affidavit received, date BFE
notice sent, by community
Post Preliminary ProcessingPre-requisitesPost Preliminary ProcessingPre-requisites
Appeals. Includes Record Appeal/Protest, Review Appeal/Protest, Prepare Appeal Package, Distribute Appeal Resolution
Appeal type, received and acknowledgement dates, appellant name, by community
Recommendations, date reviewed with FEMA, and validity of appeal, by community
Resolution Letter, revised preliminary DFIRM/FIS (if applicable)
Appeal package distribution date
Post Preliminary ProcessingPre-requisitesPost Preliminary ProcessingPre-requisites
Post Appeals. Produce Final Map Products and Submit MSC Deliverable
NFIP Profile compliant metadata. Final Map Products Data Submission (Deliverable) that passes National
QA Number of printed panels MSC Deliverable GPO Package (Checklist appears on workflow screen) SOMA Tool must be complete
Prepare LFD docket – Distribute LFD letter Projected LFD Date - CRITICAL New 60.3 Code to be adopted by communities - CRITICAL LFD letter for upload to MIP
Prepare revalidation letter – Distribute revalidation letter SOMA Tool must be complete Date revalidation letter was distributed
SimulationSimulation
Post Preliminary ProcessingPost Preliminary Processing
Refer to Work Instruction Refer to Work Instruction <Post Preliminary Processing.doc>
..
Post Preliminary Processing ReviewPost Preliminary Processing Review
BFE changes require a 90-day appeal period. Click Add Meeting when entering multiple meetings to
ensure data are saved. Utilize the Save and Close button when entering more
than a few communities, to ensure data are saved. You will not be able to complete the Produce Final Map
Products task until you have passed both the metadata and DFIRM QA validations.
You won’t see Distribute tasks until FEMA completes the Review and Approve cycle.
Don’t use your Internet browser’s back button - use the navigation buttons in the tool to move forward and backwards.
Use this: Not this:
Be sure to click Refresh Status to confirm your upload has passed the validation checks.
The Manager can see comments you enter. Utilize the comments field to help coordinate project delivery.
Click the hyperlinks in Submission Status to view validation comments.
Be sure to click “blue buttons” at the bottom of sections. This is how the MIP captures what you have entered.
Tips and TricksTips and Tricks
Tips and TricksCustomizing Your WorkbenchTips and TricksCustomizing Your Workbench
Use the arrows to arrange the information as you’d like. The MIP saves your preferences & display items this way each time you log in.
SummarySummary
Congratulations! You have completed the SP14 Producer Training
You should now be able to: Recognize and understand the following processes:
Data Development Preliminary Map Production Post Preliminary Processing
Describe the new terms and concepts Understand the tips and tricks available Execute the simulations and follow along with the work
instructions