SOAC 101JEREMY SIPPEL

ASSISTANT DIRECTOR, STUDENT GOVERNMENT AND STUDENT ORGANIZATIONS

POOLS OF FUNDS

On-Campus Event

Travel

1x Funding

On-Campus Event Funding

Up to $2,000 for each event Event MUST be open to the entire campus, not just an event for your

organization MUST SHOW BENEFIT (ORG, TAMUC Students, etc.) Limitations:

No awards, prizes, giveaways

Nothing that can be kept and reused

No alcohol or illegal substances

Cannot be funded if charging or taking in money

Travel

Max up to $1,400 Advisor required to attend Can request only 1 time per semester

Spring/Summer are considered 1 semester

Fall/Winter Mini are considered 1 semester

Traditionally fund lodging and registration Limitations:

No meals

No gas

No extras on registration

No flights

One-Time Funding

Up to $200 Benefit the individual organization For the purposes of training, recruitment, and

marketing Only request ONCE per entire academic year!

SOAC Process

Reimbursement Process

Application SOAC Meeting Spend Submit Expenses Reimbursement

Application

Found online at www.tamuc.edu/studentorganizations

Under SOAC funding all the applications 3 WEEK DEADLINE FOR SUBMISSION Attachments to application

SOAC Meeting

Student must be present Able to answer questions about request Notified about request (approval/funding

approved)

SPEND

Travel, Event, or 1x funding has happened You’ve spent your organization’s funds Organize your receipts If travelling, make sure you have hotel tax

exemption If purchasing from Walmart, get tax ID from me

Submit Expenses

Expense report found on www.tamuc.edu/studentorganizations under SOAC funding

Submitted 2 WEEK DEADLINE AFTER MUST HAVE RECEIPTS ATTACHED! Include any attachment listed on Expense Report

Reimbursement

Varies, can be 5 days to 2 weeks+ (rarely) Time depends on approvals Direct Deposited (new) Follow Up!

W9 and Direct Deposit Form

https://fmo.tamu.edu/media/395081/substitutew9.pdf

Bank Account

Need to have account to be reimbursed If your organization does not have a bank account or EIN

Go to IRS.gov Apply for EIN number

Open a bank account with that number

If your organization does not have a bank account but does have an EIN Open a bank account

Either On-Campus account or Business Checking Off-Campus

If on-campus, you need to be sponsored by a department

QUESTIONS?