Tom Pintens 1

Tom Pintens 2

COMINGHISTORY?WHAT? HOW?

WHY?ADDED VALUE?NEXT

Tom Pintens 3

3 questions

What is Docu(ment )Management?Who is SMARTdoc?

Why should you use SMARTdoc for yourDocumanagement?

Tom Pintens 4

What is Docu(ment )Management?

Tom Pintens 5

Who is SMARTdoc?

TIMELINE

1999 2000 2004 2005 2006 2010

Yes, we DID have a life!

+20 YEARSin Document Management

MEGA-doc is bornactive in healthcare

MDMS version 1XML driven framework

Argus Enterprise(ex KODAK)

SMARTdoc version 1

MDMS version 3

SMARTdoc version 2We’re getting SMARTER!

Media Healthcare DocuManagement

Tom Pintens 6

SMARTdoc: What?

Archive

Tom Pintens 7

SMARTdoc: What?

Mailbox

Tom Pintens 8

SMARTdoc: What?

Distribute

Tom Pintens 9

SMARTdoc: What?

Security

Tom Pintens 10

SMARTdoc: What?

Approve

Tom Pintens 11

SMARTdoc: What?

Look Up

Tom Pintens 12

SMARTdoc: What?

How much time does a company spend doing these tasks?

Tom Pintens 13

And...

Connect to your ERP

Tom Pintens 14

And...

Publish Documents

Tom Pintens 15

And...

Connect ContentWith Documents

Tom Pintens 16

And...

Control your business

Tom Pintens 17

And...

Tom Pintens 18

Sounds Complex!

Document Management seem complicatedBut complexity is not a “must”

Tom Pintens 19

Sounds Expensive!

Looking at Document Management,2 things are expensive

1. Doing nothing2. Document Management Software

Document Management seem expensiveBut a high price is not a “must”

Tom Pintens 20

Doing Nothing...• A hardcopy letter arrives at your desk?

– And one that needs different approvals– When you are not in?

• You know if the invoice and the delivery match?– Working from home?– When the secretary is already on her way home?

• You store documents– Eg Insurance, ISO, Maternity Leave, Ecocheques...

• Your accountant needs your invoices– And what if you are looking for a copy– Copy? Scan to folder /invoice/2010/sept?

• How many m² where you planning to sacrifice?– Who is keeping the archive clean & up to date? – How did you make a back-up?

• Looking for all records of one customer– How many maps? Are you sure it is complete?

Tom Pintens

Doing Nothing...

People Involved

Time per Person/Day

Cost per Hour

Cost Per Month

Opening LettersCopying & Printing DocumentsScanning DocumentsDistributing Documents in MailboxesRecollecting & RedistributingAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersArchivingScanning DocumentsLooking for DuplicatesScanning Documents

Totals 6 4 € 5.800

Administrative Tasks

Reception:

Management

Accountancy:

1,0

Administration

2

1

1

2 1,0 € 45 € 1.800

€ 35 € 1.400

1,0 € 80 € 1.600

1,0 € 50 € 1.000

Tom Pintens 22

DocuManagement is Easy!

Or not?

Tom Pintens 23

DEMO-time1. Archiving Documents (from pc, mail and scan)

– Searching Documents (random words)– Manually add indexes– Drag & Drop to a watchfolder

2. Recognizing Documents– How to recognize– Auto-add indexes– Index/timestamp search

3. Securing Documents– Manually/auto add security

4. Add a workflow– Manually/auto add workflow– Simple & Complex workflows

5. Templates– Creating templates– Add a template to SMARTdoc

What’s a template?What’s an index?What’s a workflow?

Tom Pintens

Doing SMARTdoc...People

InvolvedTime per

Person/DayCost per

HourCost Per Month

Opening LettersCopying & Printing DocumentsScanning DocumentsDistributing Documents in MailboxesRecollecting & RedistributingAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersArchivingScanning DocumentsLooking for DuplicatesScanning Documents

Totals 5 4 € 5.100

Your Document Handling Cost is € 5.100 per monthPercentage of time you could save= 50% € 245 SMARTdocRepresenting a Value of € 2.550 per month € 15 extra usersSMARTdoc cost incl Scanner, install, training, all users & warranty € 245 per month

You Win: € 2.305 per monthYou Win: € 27.660 per year

Administrative Tasks

Reception:

Management

Accountancy:

1,0

Administration

1

1

1

2 1,0 € 45 € 1.800

€ 35 € 700

1,0 € 80 € 1.600

1,0 € 50 € 1.000

Tom Pintens 25

HOW WE DO THIS?

Aligned with your documents

Aligned with your security

Aligned with your workflows

XML driven frameworkSMART templates

documanagement

Tom Pintens 26

SMARTDOC IS A FULL FEATURED

DOCUMANAGEMENT SYSTEM

Extracts useful information from documents

Enriches documents with useful information

Inviting and unique user experience

Complete innovative and open ended way of

working with documents and information

DOCUMENT ROADMAP

Tom Pintens 28

ADDED VALUEWHERE? & HOW?

The user interface

The intelligent recognition capabilities

The flexibility in use, automation, security and workflow

Tom Pintens 29

COMPLETE

PAINLESS

AFFORDABLE

Tom Pintens 30

THANK YOUFOR LISTENING

tom.pintens@smartdoc.be Sales Manager +32 470 58 10 30www.smartdoc.be portal.smartdoc.be