Post on 26-Dec-2015
April 19, 2023 National Institute of Statistics of Rwanda 1
NATIONAL INSTITUTE OF STATISTICS OF RWANDA
MANAGING THE NSDS BASKET FUND
By Odette Mbabazi
Who are we? Our journey Evolution of the BF How does the BF work? How did the BF help on our journey? What hurdles did we face along the way? Way forward Some tips
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Scope
Who are we?
NISR) was created in 2005 to replace the former Department of Statistics
It was established by the law No.09/2005 a mandatory producer of official statistics
Coordinating Agency of the NSS Semi autonomous-Governed by a BOD Operates on the basis of a Performance Contract with
MINECOFIN which plays an oversight role
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Our Journey
Conducive environment Legal and regulatory framework
The law on state finance and property Ministerial orders relating financial regulations Manual of Policies and Procedures Finance and Accounting Strengthened Internal Audit function backed by laws and
regulations and procurement law and regulation Preparation and approval of NSDS
Restructuring to rise to the challenge Scattered data collection and production of statistics Establishment of Basket Fund mechanism
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Evolution of NISR Basket Fund
Previous Basket Fund (2007/2010) Managed by UNDP:
To implement NISR’s 1st Strategic Plan (2007-2010) Project Coordinator based at NISR Expenditures approval done by NISR
Development partners involved: DFID, EU, and UNDP NISR, DFID and EU advocated strongly for devolving
management of the Basket Fund to NISR
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Evolution Of NISR Basket FundCont…
Current Basket Fund (2010/2014) Management and supervision
An MOU between GOR and BF Partners signed based on NSDS Budget
Oversight of the NSDS BF is provided by a steering committee of all partners – UNDP, UNICEF, WB, DFID, UNFPA, MINAGRI, MINISANTE, IPAR etc and chaired by MINECOFIN
Managed by NISR and NISR DG is National Coordinator Managed by a Technical Coordinator with support from
accountant and Planning officers Development Partners involved-DFID,EU and soon WB
Evolution of NISR’s Basket Fund: Functions Cont…
Roles and Responsibilities Strengthen NISR capacity to implement NSDS
implementation (2010/2014) and track indicators of EDPRS Ensure the implementation of all activities contained in the
NSDS Harmonization of data production, management and
dissemination in the country Strengthen PFM cycle within NISR- Budgeting and Planning,
budget execution and reporting Putting an M&E framework/system Donor coordination through Steering Committee
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How does BF work?
Stronger Planning, Budgeting and Delivery Processes A set of agreed annual and quarterly objectives based on the NSDS strategic Required hard prioritization to keep it achievable yet ambitious Guiding staff’s objectives and linking resources to priorities A SC meeting is convened at the beginning of a quarter, discusses and approves annual plan Individual staff performance objectives are defined contracts signed
Implementation, Monitoring &Evaluation Performance Indicators defined and Results monitoring framework in place
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How does BF work?
Appoint strategic objective leaders to monitor implementation as required
Produce financial and performance reports (weekly/flash monthly, quarterly, annually, )
SC meeting convened and present quarterly progress reports and next quarter’s action plan
An independent review is conducted at the end of every fiscal year
An external audit is carried out and a report presented to SC Annual disbursements done based on performance
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How did the BF help on our journey? ( Both Donors and Govt )
Harmonization of statistical activities for the benefit of all partner Effective donor coordination through SC, less duplication of
resources, harmonized procedural requirements Institutional focus on delivering results - no chasing each other Team culture stakes are so high that only collaborative working
could help rise to the challenge (GOR and Donors) Predictability of funding – planning with ease, strategic thinking Greater Ownership: Donor and Govt in the driving seat due to joint
programming ( them and us is avoided) Improved respectability of Statistical methods and standards Production and availability of respected statistics
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What hurdles did we face along the way?
Institutional outlook Un able to effectively coordinate entire NSS Slow shift in mindsets: resistance to change, tendency to keep
status quo both from NISR and some donors Very high performance expectations that might overstretch
current institutional capability
Donor Perspective Capacity substitution instead of CB – dependency on
consultants Incentives not commensurate with required performance
improvements – hard to recruit and retain the right skills and expertise – labor market
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Stronger NSDS BF
BF to be beefed up with Specialists in M&E, ICT , Procurement and Finance management
BF to coordinate and finance existing plans of five priority sectors - agriculture, education, health, population and macro economy as phase one
NISR integrated in 5 Sector Working Groups and yet to form sub committees on statistics
BF consolidating and reviewing Sector statistical plans BF develops an operations manual to guide
implementation of all NSS statistical plans
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Some Tips
Good rapport, transparency, trust building, nurture the partnership
Collaboration is the key to a successful NSDS implementation
Basket Fund an effective resources mobilization and management mechanism
A good dose of luck No specific tips here – but we wish you good
luck!!!!!!!!!!!!!!
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