SE PT E MBE R 26 , 2012

PRESE NTAT I O N SPO NSO RED BY

W O M EN’ S FACULT Y CO UNCI L

JO SEP H B . L AYDE, M . D . , J . D . , CHAI RMAN,

RANK AND T ENURE CO MMI T T EE

S L I D E S A D A P T E D F R O M S E T G R A C I O U S LY S U P P L I E D B Y C E C I L I A H I L L A R D , P H . D .

The Promotion Process:Role of the Rank and

TenureCommittee

Ad Hoc Committee Currently Working on Updates

Ad Hoc Committee on Rank and Tenure meeting since 2011, headed by Craig Porter, M.D. (Pediatrics)

Recommendations will go to Faculty Council this year

Stay tuned!

Promotion Criteria

Demonstrated achievement and impact in Research/Scholarship Education Clinical activities Program development Service to MCW and affiliates

Four promotion tracks allow a great deal of flexibility Traditional: PI of federally funded research grants Research: Research is primary function; not as PI Clinician Educator: Education is primary function Academic Clinician: Clinical program development is primary

function

Traditional Pathway

Independent, extramurally funded researcher• Senior-authored, peer reviewed publications; PI on

grants; patentsSignificant contributions to the educational missionService to MCW and to the broader scientific

communityNational (Associate) or International (Professor)

reputation

Research Pathway

Research is the primary emphasis• An essential member of a research team• Lead a critical research core• Independently funded with limited educational

contributionsEducational contributions not expected to be large;

usually in the realm of research trainingService to MCW; maybe to the broader scientific

communityRegional (Associate) or National (Professor) reputation

Clinician Educator Pathway

Scholarship and excellence in education or clinical science• Peer-reviewed, scholarly products are expected. We

are pretty open about format (book chapters, web-based educational products, for example)

Significant contributions to the educational missionService to MCW or hospitalsRegional (Associate) or National (Professor)

reputation

Academic Clinician Pathway

Excellence in clinical practice; clinical program development• Less emphasis on scholarly products, but need

to show impactSome contribution to the educational mission is expectedService to MCW or hospitalsTime in rank (10 years as assistant; at least 5 as

associate)• Other institutions count; equivalent

nonacademic positions. We need explanations if you wish to have these waived.

Tenure

Awarded to individuals deemed “vital” to missions of MCW Is recognition of future promise, based upon

accomplishments Arguments for “vitality” need to be clearly outlined in

chair’s letter• Available for Traditional and Clinician Educator

tracks; Associate and Professor ranksGranted independent of promotion, but can be

granted at the same time

Chair’s Letter

A very important part of the packageHelp us focus on the most important contributions of

the faculty member to MCWCan give insights and emphasis to the standard CV

information; but no need to reiterateExplain unusual circumstances that impact progressTell us the result of internal promotions committee

deliberations

Curriculum Vitae

Must be in MCW format; use the faculty collaboration data base

Follow the categories, use those that are appropriateFeel free to annotate; add a categoryMost common problems

Not in MCW format Mixing between categories Lack of clarity; details missing “Padding”

Editorial comment-the CV should be a mentoring and advising “tool”. Should always be up-to-date

Educator’s Portfolio

Used most often by those in Clinician Educator and Academic Clinician pathways

Contains additional information beyond the CV (do not duplicate)

Demonstrates impact in education and clinical program development

Quantitative data are better than testimonialsBe concise - no more than 10 pages (we prefer 5)

Letters of Reference

At MCW, the candidate and chair pick the referencesRank and tenure has no ability to go outside these

listsAs a result, they are usually very laudatoryMost useful in supporting the case for

national/international reputationThey are solicited by Office of Faculty Affairs

Selecting References

Internal Best if not all from primary department

External Must have left MCW more than 5 years ago Try to get a variety of institutions

All must be at or above the proposed rankWe have some difficulty with referees that are

not academics; but we allow one if needed

What materials are required when proposed?

All of these items are needed in Faculty Affairs by Oct 1 (CE) or Jan 1 (everyone else)

Curriculum vitaeChair’s letterEducator’s portfolio (CE/AC pathways)Names of refereesTwo publications

Note: Chairs put faculty up for promotion at MCW.

Minimum number of references

ResearchPath

Clinician Educator Path

Academic Clinician Path

TraditionalPath

Assoc Professor Internal External

45

42

42

45

Professor Internal External

47

44

62

47

R&T Committee

Rolling process, as soon as the minimum number of letters are received, the packet goes into the queue

Our job is to compare the evidence presented to the requirements

We rarely vote “no”; table for clarification or a discussion with the chair

Communicate decisions with chairs as soon as possible; give feedback if the committee has a message to send

The Dean and Board of TrusteesPositive Vote on Promotion/Tenure

Dean notified Can overturn a positive, not negative vote

If Dean approves, sent to MCW Board of Directors

If Board approves, promotion takes effect July 1st.

Negative Vote

R&T chair communicates with departmental chair Reasons for denial

Must wait until next academic year to resubmit

Appeal process Chair submits significant new information Or appeals to committee in person

Promotion and MCW Culture

Traditional pathway faculty in the basic science departments and Research pathway faculty must be promoted to associate professor within 7 years of assistant professor appointment; other pathways do not have a clock

• Tenure not automatically granted• Professors in Clinician Educator pathway no

longer receiving indefinite appointments• The R+T committee traditionally

Works with department to optimize materials Provides advice regarding CV and portfolio preparation

Current Rank & Tenure Composition

Stephen Duncan, Ph.D. (Cell Biology)Joseph Layde, M.D., J.D. (Psychiatry)Michael Quasney, M.D., Ph.D. (Pediatrics)Frank Pintar, Ph.D. (Neurosurgery)Wai-Meng Kwok, Ph.D. (Anesthesiology)Craig Young, M.D. (Orthopedics/Sports Med)Karen Brasel, M.D. (Surgery)Dara Frank, Ph.D. (Microbiology)Jeffrey Whittle, M.D. (Medicine)Jay Sandlow, M.D. (Urology)Quinn Hogan, M.D. (Anesthesiology)

Up-to-date information at Infoscope

Faculty Affairs