• FBMS

• FUNDING PROCESS

• ASAP

• UDO REPORTS

• FAST ACT TRANSPORTATION FUNDING

• FUNDING STREAM PROJECT

SELF GOVERNANCE FINANCIAL SYSTEMS

1

FBMS

Overview Obligation Overview

2

FUNDING PROCESS[Bureau and Tribal Responsibilities]

• Transfer documentation - FED [FBMS Entry Document]

• Financial commitment - PR [Purchase Requisition]

• Funding Obligation – Modifications/Grant Awards created and released

• Tribal Payment - ASAP [Automated Standard Application for Payments]

• Obligation documentation

3

Funding ProcessBeginning to End

Things that will impact process:

• 5 OSG personnel incl. add’l Central and Regional personnel

• Will an amendment be required?

• Type of funding

• Is Tribal data current?

4

Funding ProcessBureau Function

• FED is the most importantpiece of the process –ensure that V.0 and V.1 are correct [Tribal Fund Centers/Functional Areas].

• Include all necessary documentation, i.e. WBS’s; project info. and work orders

• Ensure funding is available.

• Send a copy of award letters to OSG.

• Become familiar with the SG Tribes within the Region

5

Funding ProcessOSG Function

• Purchase Requisitions [PR] commit funding – funds are not obligated toTribes until a Mod./Award is createdand released.

• Transfer errors will delay – Fund Centererrors, erroneous Functional Areas [Programs] cited

• Fund types may delay obligations –reimbursables, construction/facilities

6

Funding ProcessOSG Function

• Function of the Grant Specialist

• Erroneous accounting informationcited

• Function of the Awarding Official

• Most issues that arise are resolvedwithin the same day

7

Funding ProcessTribal Function

• Tribal data must be current, i.eSAM [System for Award Mgmt.] registration and ASAP [AutomatedStandard Application for Payments] Funds Requestor

• Payments can be requested withoutan ATO [Authority to Obligate] in hand. Payments are also requested in total.

8

Funding ProcessOSG Function

• Try to complete obligations in tandem

with the Release of the Modification/GrantAward

• Current obligations can be viewed in the New Obligations Next ATO report

• Completed ATO’s can be re-printed

9

ASAP[ Automated Standard Application for Payments]

• Access

• Pending payment request(s)

• Issues

• Sam.gov

10

ASAP

Bureau ASAP POC: joann.metcalfe@bia.gov

11

ASAP OVERVIEW

Tabs available for Overview

12

o ACCESS

o ENCODING OBLIGATIONS

o REPORTS

o ATOS [AUTHORITY TO OBLIGATE]

SGDB[ Self Governance Database]

SGDB

Tabs will appear when logged on

14

ASAP vs. SGDB

ASAP Account IDSGDB ATO [Authority to Obligate]

15

UDO REPORT[Undelivered Orders]

• Overview

• Issues

• Quarterly Certifications

• KPMG Review

16

UDO REPORT17

Areas of Concern

UDO reflects change (cents)Days Elasped

18

FAST ACT Transportation Funding

• Full funding currently available

• Addendums/Amendments

• Issues

• Distributions/POOs [Point of Obligation]

19

Streamlining Process

• Special Project for funds distribution

• Central/Regional Offices, 638 Contracting and OSG Participation

• OSG Flowchart

20

Flowchart21

• D A N N Y . S A N T I A G O @ B I A . G O V – F I N A N C E M A N A G E R P H :

2 0 2 - 2 1 9 - 0 2 4 5

• R U F I N A . V I L L I C A N A @ B I A . G O V – F I N A N C E S P E C I A L I S T

P H : 2 0 2 - 2 0 8 - 5 0 7 3

• C E L E S T E . E N G L E S @ B I A . G O V – F I N A N C E S P E C I A L I S T P H :

2 0 2 - 2 0 8 - 5 9 5 5

• L A N C E . F I S H E R @ B I A . G O V – F I N A N C E S P E C I A L I S T P H :

2 0 2 - 5 1 3 - 7 7 0 9

• F I O N A . T E L L E R @ B I A . G O V – F I N A N C E S P E C I A L I S T

• P H : 2 0 2 - 5 1 3 - 7 7 0 7

• O S G - F I N A N C E @ B I A . G O V

OFFICE OF SELF GOVERNANCE FINANCE

Contacts: