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Welcome to the Summer 2016 issue of
Self Directed Programs: Fiscal Management HIGHLIGHTS
SDS is proud to share that now over 8,000 individuals participate in one or more of the PPP, PASP, VDHCBS and SSP programs across the
State of NJ.
SDS has recently added a new toll free fax number 1-844-300-4741.
SDS recently added a toll free telephone number for reporting Facility Stays if you are in PPP 1-844-354-4606.
SDS is pleased to tell you about the new rapid! PayCard. See page 2 for more information.
Contact our Call Center toll-free at (877) 354-9944 with any
questions you may have about your self directed services.
Speak to our receptionist during business hours, Monday to
Friday (8AM to 6PM). After business hours, use the
voicemail prompts located below to get directly to the person
who can assist you on the next business day.!
NEWSLETTER Summer 2016
Volume: 3 Issue: 2
SELF DIRECTED SERVICES: FISCAL MANAGEMENT
To learn more about Community Access Unlimited visit www.caunj.org
VOICEMAIL PROMPTS
The Information & Assistance Department:
Press 1 for Time Sheets
Press 2 for Direct Deposit
Press 3 for Employment Packages
Press 4 for Disenrollment/Re-enrollments
Press 5 for Verification of Employment, Disability or Unemployment Matters
Press 6 for Workers Compensation Matters
Press 0 for Operator Assistance
Consulting Department Supervisors:
Sandra Acosta Ext. 289
Sheyla Abanto Ext. 395
Oksana Gritsan Ext. 287
Pamela Jones Ext. 606
Maria Campoverde Ext. 364
Kathleen Wooton—
Hammonton Office
Ext. 610
Amber Yarbrough—
Hammonton Office
Ext. 608
EFFECTIVE JULY 25, 2016: All extensions will begin with the
#4 (ex: 123 will become 4123).
NEW EMPLOYEE PAY CARD
Employees who do not have a checking account, savings
account or simply do not want their check directly deposited into
their account have another option called the rapid! PayCard.
Employees may choose to fax (844) 300-4741 or scan and email
their rapid! PayCard authorization form to sdsinfo@caunj.org.
Please visit the rapid! PayCard website to learn more about the
enhanced features of the card: http://www.rapidpaycard.com/.
Page 2 VOLUME: 3 ISSUE: 2
If you have an employee that resigns or
that you terminate, you need to fill out the
Employee Termination Form. If you con-
tact us, we will mail one to you OR go on
mysdsfiscal.org, download the form, fill it
out and mail, email or fax it to us.
If your employee needs information for Disability you may contact Steven at (877) 354-9944 ext. 343. For any Wage & Hour requests or other documents needed for employment verification including Section 8 housing or Unemployment, please contact Nixie at ext. 300. They will be more than happy to assist you!
Employment Packets Participants are
responsible for making sure Employee’s
paperwork is complete and processed before
they begin working. When sending
employment packets for new employees, don’t forget to
send the employee’s ID’s with the employment packet.
Also, the employee needs to fill out and sign only the first
section of the I-9 form (at the top). The employer must fill
out the ID’s received on top of the I-9, include the
employees start date, and sign the form before mailing
the packet to us.
Direct Deposit or rapid! PayCard Reminder: One of the quickest ways to get paid is by
signing up for Direct Deposit or our new rapid! PayCard. Call (877) 354-9944 to get started.
Tax Questionnaire Forms: If you are an employee and related to
your employer, (Parent or Spouse) you may be exempt from
certain taxes. This is the law and SDS Fiscal cannot make any
exceptions.
Stop Payments
Please wait five full work days before requesting a stop payment. Many times within that period of time checks arrive in the mail and if a stop payment is requested it will further delay possible payments.
Online Web Timesheet Submission!
Over 10,400 participants and workers
currently submit time sheets online!
Be the next one!
Just go to www.mysdsfiscal.org to get
started. Please read over all of the
registration instructions located on the
website before attempting to register.
Once registered, you can also send
messages to I/A, update employer/
employee information and send time-
sheets. All of the instructions are lo-
cated on the main page upon sign in.
Please read all instructions thoroughly.
If you are not registered
but still need to print
forms please visit
www.sdsfiscal.org.
REMINDER:
A valid and working email address is
needed at all times for online time sheet
submission. If it needs to be updated at
any time, you may submit a request to
us directly from your MySDS online
account by clicking on “Profile”. Please
remember after submitting the request
to send us an email from that new email
account to:
validate@mysdsfiscal.org
Remember that participants and em-
ployees can never have the same email
address on their MySDS Fiscal online
account or use the other’s email address
upon registration.
If you have a Homeowner’s Insurance Policy, please be sure to
forward the information to our office right away!
Worker Excess Hours
Your employee/assistant’s
weekly timesheet hours
must not exceed what is
available on your Cash
Management Plan (CMP).
In a case where the hours
worked by the assistant are
more than are available on
the CMP, the employee
can only be paid through
the program up to the
maximum hours available
on your CMP. Any
additional hours worked
will be the participant’s
financial responsibility.
So, please make sure that
you are not asking your
worker to work more
hours than are on your
CMP. This is especially
important to remember if
you have more than one
worker who regularly
works for you. You must
make sure that all worker
hours combined do not
exceed what is available
on your CMP. If you are
unsure, please call your
Consultant or the
Information and
Assistance Department
and we will help you
figure it out.
Managing your Cash Management Plan (CMP) - PPP
Have you moved or changed your phone
number? Please notify your Consultant right
away. If you are registered on the
MySDS website, you may update your information there.
Page 3 SELF DIRECTED SERVICES: FISCAL
IMPORTANT PROGRAM TIPS!
Did you know that it’s a Program requirement for all PPP participants and/or
representatives to meet with their Consultant every three months?
Consultants are also required to complete monthly calls to the participants
and/or representatives. Don’t know who your Consultant is...
Call us now 1-877-354-9944 and ask for a Consulting Department supervisor
if you need the name of your consultant.
Vendors Invoices
When vendor invoices are sent to your address, you must send a copy of these
invoices to SDS Fiscal Management for prompt payment. Late submission of vendor
invoices to SDS Fiscal Management can delay payments and effect services rendered
to you. Vendor invoices must be submitted within 30 days for payment. Invoices
submitted after 30 days are not guaranteed payment. Participants are personally
responsible for Vendor services in excess of the allowed amounts on the CMP.
Proration
Remember if you have updated your CMP, just had a hospital/facility stay, been
out of the program for over 30 days, or are new in the Program, your available
hours within your CMP will be adjusted to reflect this (prorated). It is necessary
to ask your Consultant about your reinstatement in the program and how many
hours your employee/agency will be allowed to work that first week. Newly as-
sessed hours are not effective until your CMP is revised and approved by
the State Program Office.
A friendly reminder
If you are admitted to the
hospital overnight-for even
just one night-you must
contact your Consultant and
the Information and Assistance
Department immediately. Call
our new Facility Stay
Reporting Line at 1-844-354-
4606. Failure to do so could
result in disenrollment from
the program and possibly
being referred to Medicaid
Fraud and Abuse. Your
employee cannot work during
your hospital/rehabilitation
stay. To avoid a delay in re-
enrollment upon your return
home, make sure you are
current with your assessment
by your Managed Care
Organization (MCO). Also,
hold on to your discharge
papers, in case the MCO or
State needs to see them.
Please note: PASP consumers
can receive services while on
vacation.
PPP- Are you
planning to go on
vacation or be out
of the country or attend
overnight camp? Please make
sure you notify your Consultant
so proper changes to your
enrollment status can be made
while you are away.
Reminder: The business tax rate has been changed to 14.7%. All
CMP’s must be revised to reflect this change. Please contact your
Consultant if you have not yet revised your CMP to reflect this change.
What is Fast, Easy and one click away?
Web Timesheets Online
80 West Grand Street
Elizabeth, New Jersey
07202-1447
Return Service Requested
Join over 10,400 participants and workers already
submitting timesheets online!
Don’t like to wait for your timesheets to arrive in the mail or get lost. Try WEB TIMESHEETS ONLINE Today! It is fast, easy, and available 24/7. You can easily create timesheets in the convenience of your own home and even on the go with your mobile phone, tablet or laptop. Once you try it you will not want to go back to submitting paper timesheets.
Go to www.mysdsfiscal.org to register today.
SDS staff are ready to help: (877)-354-9944
NON-PROFIT
ORGANIZATION
U.S. POSTAGE
PAID
PERMIT No. 225
Elizabeth, NJ