SCOPE sessions Day 1 March Meeting 2012

CAUTION!!!

Morning Show

Kissing Game Rules:

•  Nobody can watch while you kill sby through kissing him

•  If killed you have to sign up in the poster/state where and when you got killed

•  The Kissing Killer receives person of victim and continues

CAUTION!!!

Buddy System MM12

ROLL CALL

Appointment minutes taker

•  Nienke van Andel (IFMSA Netherlands)

•  Joao Gustavo Andrade (IFMSA Brazil)

•  Makena Mbogori (IFMSA Kenya)

Introduction Agenda Day 1

SCOPE in past 6 months

SCOPE- D Marianne Koch

Most important tasks achieved

•  Database •  Investigations •  Crisis Management Dutch Embassy in Ghana •  General support to NMOs/ close cooperation with

Regional Assistants •  Contact with African NMOs •  SCOPE publications (cooperation Marketing SD) •  Supervision Bylaw SWG •  PreGA Exchanges (cooperation SCORE D) •  SCOPE session MM12

SCOPE- D Marianne Koch

Official meetings

•  Team of Officials Meeting 1 & 2 (Belgrade, Salzburg)

•  African Regional Meeting Nairobi/Kenya •  Meeting Microblau database company, Barcelona

Tasks to be continued

•  Finalization of Database •  Support to African NMOs regarding Exchanges •  Implement Evidence Based SCOPE

SCOPE- D Marianne Koch

Investigation Report

Nigeria

•  8 bilateral contracts exchange season 2010/11 •  5 switched to unilateral without informing NEOs •  Students had to pay unilateral fee (300 Euro) on arrival •  Violation Bylaws 8.1.3 , 8.1.11, 8.1.13 •  Very limited contact, no co-operation

Recommendation: Suspend Nigeria from the SCOPE (valid until MM 2013)

SCOPE- D Marianne Koch

Investigation Report

Bohemsa

•  August: Exchange started 1 week later, not enough beds for all 13 incomings, no food provided in first week

•  Similar report 1 student October •  Start investigation with RA Europe •  Follow up 3 incomings February: shared room, clerkship delay, no food in first

days •  NEO, contact persons very helpful •  Good contact with NEO, good co-operation

Recommendation: Very close supervision of exchange program by RA Europe and SCOPE- D. All incoming students will be personally contacted.

LORMA Pablo Vega

Regional Assistant EMR- Reem Aoun

Most important achievements

•  Assistance to new NEOs •  Introduction new SCOPE members to regions needs,

motivation to get involved •  Initiated Regional SWGs: Bylaws needed for the EMR,

EMR Marketing, Excelling in Exchange Programs •  Assistance SCOPE-D •  Follow up EMR NEOs

Regional Assistant EMR- Reem Aoun

Tasks to be continued

•  Checking out the EMR SWG outcomes •  Helping out in pre-GA and GA workshops and SWG •  Assisting Marianne in whatever she needs

Regional Assistant PAMSA- Frédéric Morin

Most important achievements

•  Pre-RM on Exchanges (first SRT PAMSA!) •  SCOPE/SCORE sessions RM •  Contact externals for RM •  Preparation pre-GA, SCOPE Sessions and workshops

MM2012 •  Specific support to NMOs •  Follow-Up Venezuela about SRT •  Contact with ALL PAMSAmigos and NMOs •  Regular Online Meetings with the SCOPE

International Team and PAMSA Regional Team

Regional Assistant PAMSA- Frédéric Morin

Tasks to be continued

•  Handover Manual for PAMSA •  Update of SCOPE in all NMOs within PAMSA •  Working on the outcomes of the MM with NEOs of the

Americas and with the SCOPE International Team.

Regional Assistant AFRICA- David Ekow Arku

Most important achievements

•  Close contact with African NEOs •  Coaching of Ethiopian NEO regarding outgoing

selection, database, legalizing exchanges •  SCOPE session agenda African Regional Meeting •  Article in periSCOPE on the African Regional

Meeting

Regional Assistant AFRICA- David Ekow Arku

Tasks to be continued

•  Special support to new NMOs (Kenya, Burkina Faso, Ethiopia)

•  Contact NMOs which want to develop SCOPE •  Setting up Buddy System in Africa

Regional Assistant ASIA- PACIFIC - Terrence Ho

Most Important achievements

•  Got in touch with the NEOs of Asia-Pacific region, and made sure everyone can be easily contacted.

•  General support and problem solving for SCOPE programs of AP region.

•  Reviewed the NEO Survey and worked out the more problematic issues with NEOs.

•  Aiding SCOPE-Director in the preparation of MM2012

Regional Assistant ASIA- PACIFIC - Terrence Ho

Tasks to be continued

•  Aid Hong Kong (official SCOPE document) •  Academic Quality Asia- Pacific •  Visa issues between certain NMOs •  Monitor and support for NMOs with newly established

SCOPE, or those re-entering SCOPE after a period of inactivity

•  Continuous general support to SCOPE of Asia-Pacific region

Regional Assistant EUROPE – Eva Otoupalova

Most important achievements:

•  contact with all NEOs from the region established •  NEO questionnaire filled by all NEOs •  attendance of SRT Netherlands •  intense contact with Georgia •  constant support to NEOs from the region,

problem solving •  support to the International Team •  bylaws small working group participation

Regional Assistant EUROPE – Eva Otoupalova

Tasks to be continued

•  supporting the organizers of SRTs, attend SRT Slovakia

•  EuRegMe preparation and facilitation of the SCOPE sessions

•  closer contact with all NEOs, improving communication inside the region

•  promote information, document and experience sharing amongst the NEOs (fundraising, Pre Departure Training, creating good social programme, etc.)

Support Division Academic Quality – Jennifer Velez

Most important achievements

•  Half of countries already contacted to see how is it going with the AQ situation

•  Material for GA and preGA ready, where AQ is explained

•  PreGA on AQ will be facilitated by another NEO (I won’t be able to come), so this is a great step trying to open AQ

Support Division Academic Quality – Jennifer Velez

Things to continue in the upcoming months

•  Work in AQ according to statistics: country by country and/or in regions in order to start using correctly the logbook, and deeply understand what AQ is about.

•  Work with LORMA in new Checklists •  Bylaw change about requirements of AQ: Mandatory

to have active Academic Quality in order to obtain voting rights

Support Division Capacity Building – Nienke van Andel

Most important achievements

•  Organized and attended SRT the Netherlands •  Collected SWG outcomes SRT the Netherlands •  Support LiMSA and SloMSA in SRT organizations

Things to continue in the upcoming months

•  Support SRT organizers •  Work on standardized trainings for SCOPE •  Google website on outcomes of SWGs/ storage of

SCOPE documents

Support Division Marketing – Farhood Farid Mojtahedi

Most important achievements

•  Work on periSCOPE with editors (Maria Aroca, Yassin Almassy)

•  Draft plan SCOPE website ifmsa.org •  Work with wikiSCOPE coordinator (Gal Strauss) •  SCOPE facebook group •  Trainings Marketing •  Marketing Survey

Support Division Marketing – Farhood Farid Mojtahedi

Things to continue in the upcoming months

•  Boost facebook group to 800 members until AM12 •  Trainings Marketing •  periSCOPE AM12 •  continuation cooperation wikiSCOPE

Questions & Answers

Presentation Outcomes 1.  preGA Exchanges MM2012

2.  SRT Netherlands

3.  SCOPE session Regional Meeting Africa 4.  SCOPE session Regional Meeting PAMSA 5.  SCOPE session Regional Meeting EMR

preGA Exchanges MM12

SWG Outcomes preGA Exchanges

•  What does SCOPE truly need?

-  Handover: Google Website: storage SCOPE documents, track SCOPE progression

-  LEO Training: update and revive LEO Handbook

-  Material for SCOPE meetings: Standardized introduction to SCOPE, standardization of SCOPE presentations

SRT Netherlands

Regional Meeting Africa Nairobi/Kenya December 2011

•  Introduction to SCOPE and SCORE

•  How to start up a SCOPE – Exchange conditions, legalizing exchanges, SCOPE bylaws

•  Social program, Outgoing selection, Wikipages, yahoogroups

•  Trouble shooting- the most encountered problems and the solutions

•  Contract Fair & AF market

•  Travel agency vs. educational opportunity

•  Buddy system and how to implement it in Africa •  PET •  New developments in SCORE-Trilateral exchanges, GAP exchanges

Regional Meeting PAMSA Peru January 2012

Regional Meeting EMR Amman/Jordan January 2012

Introduction to wikiSCOPE

Gal Strauss, wikiSCOPE coordinator

BREAK 15 minutes

5 minutes Buddy Time

Bylaws

•  Introduction to voting procedures •  Discussions •  Informal votings

Voting Procedure

Voting Procedure

•  Tabled by: SCOPE International Team •  Seconded by: •  Amendments: •  Direct negative: •  •  Motion passes nemo contra •  •  Alternative motion: •  •  In favor original motion: •  In favor alternative motion: •  Against both: •  Abstention: •  •  Motion passes/motion fails

Voting Procedure

•  Each session day discussion of chapters

•  Each day informal votes

•  Day 5: motion to delete current bylaws and adopt complete new bylaws

•  Simple majority

SWG time

Check out Buddy Time 5 minutes

Agenda Day 2

Here comes title •  bodytekst font ARIAL and bulletpoints •  primary/main color darkblue as specified

RGB color: –  Red: 20 –  Green: 61 –  Blue: 141

Here comes title •  bodytekst and bulletpoints •  main color darkblue as specified RGB

color: •  secondary colour red •  secondary colour green •  secondary colour brown

How to arrange new pictures:

•  Copy + Paste the empty slide (one above)

•  Insert your picture (make sure the quality is good)

•  And then arrange it to the back (right-click and see left)