School Libraries School Libraries ReformReform

Online Public Access Catalogue (OPAC) for each library

Prepared byPrepared byBasim Mohammad FarisBasim Mohammad Faris

ObjectivesObjectives Identify the current situation of school librariesIdentify the current situation of school libraries School Libraries Reform Big goalsSchool Libraries Reform Big goals Introduce the new perspectives of library and Introduce the new perspectives of library and

information Science and the Academic institutions.information Science and the Academic institutions. Open-source Library Management System (OPALS): Open-source Library Management System (OPALS):

The benefits for end-users and librariansThe benefits for end-users and librarians E-Library.E-Library. The Future view of the academic libraries in Jordan The Future view of the academic libraries in Jordan

FieldField

Current Situation of School Current Situation of School LibrariesLibraries

Severe shortage of information resources Severe shortage of information resources Outdated Collections.Outdated Collections. Huge gap between the available information Huge gap between the available information

resources and the reading levels of students.resources and the reading levels of students. No Catalogues, No Library Management No Catalogues, No Library Management

System.System. Libraries without Information Literacy Program.Libraries without Information Literacy Program. Plagiarism from the Internet is the students’ Plagiarism from the Internet is the students’

research strategy.research strategy.

School Libraries Reform Big School Libraries Reform Big Goals:Goals:• Classify holdings according to the DDC system.Classify holdings according to the DDC system.

• Weed the outdated books.Weed the outdated books.

• Start delivering information instruction to students based on the Start delivering information instruction to students based on the available suitable holdings and the online resources.available suitable holdings and the online resources.

• Automate library catalogues using OPALSAutomate library catalogues using OPALS

• Use the KWHL strategy as a guide tool on how to use the school Use the KWHL strategy as a guide tool on how to use the school library by teachers.library by teachers.

• Provide teacher librarians with outlines of the Training Program to Provide teacher librarians with outlines of the Training Program to qualify them to be librarians which we will use the distance learning qualify them to be librarians which we will use the distance learning system MOODLE in delivering this training through the following system MOODLE in delivering this training through the following learning environment ( learning environment ( http://elearning.ajyaledu.com))

New Academic Library’s New Academic Library’s Perspective Library 2.0Perspective Library 2.0

Open-source Library Open-source Library Management System (OPALS):Management System (OPALS):• Provide users with an interactive environment, where Provide users with an interactive environment, where

they can interact and manage library holdings through this they can interact and manage library holdings through this web 2.0 applications and cutting-edge technology web 2.0 applications and cutting-edge technology ((Efficiently & EffectivelyEfficiently & Effectively))

• Enable library users to search their library and other Enable library users to search their library and other UNRWA libraries through union catalogue remotely.UNRWA libraries through union catalogue remotely.

• Enable users to login by using their user names and Enable users to login by using their user names and passwords, to interact with holdings by submitting their passwords, to interact with holdings by submitting their comments.comments.

• Provide Librarians with a strong circulation system, which Provide Librarians with a strong circulation system, which enables them to manage the loans, renewals, returns, enables them to manage the loans, renewals, returns, reserves, issue and send notices.reserves, issue and send notices.

Open-source Library Open-source Library Management System (OPALS) Management System (OPALS)

- - ContinuedContinued• Provide libraries with an electronic tool to manage the Provide libraries with an electronic tool to manage the

textbooks..textbooks..• Provide librarians with an electronic tool to manage library Provide librarians with an electronic tool to manage library

collection by cataloging library items according to the collection by cataloging library items according to the American Cataloging Rules and MARC21 format.American Cataloging Rules and MARC21 format.

• Enable librarian to import MARC records from other Enable librarian to import MARC records from other libraries.libraries.

• Enable Librarians to manage E-Books, and other online Enable Librarians to manage E-Books, and other online materials.materials.

• Enable teachers and librarians to work cooperatively to Enable teachers and librarians to work cooperatively to create and edit pathfinders and web links, which will let create and edit pathfinders and web links, which will let students have a meaningful learning experience.students have a meaningful learning experience.

Full Membership with ARUCFull Membership with ARUC

•Arabic Union Catalogue.Arabic Union Catalogue.• Import MARC recordsImport MARC records•Cataloguing holding according Cataloguing holding according

to unfied standards in the to unfied standards in the Arab worldArab world

Future View of Academic Future View of Academic LibrariesLibraries

• Establish Academic Libraries Association for Establish Academic Libraries Association for UNRWA’s Department of Education.UNRWA’s Department of Education.

• UNRWA’s Academic Libraries UnionUNRWA’s Academic Libraries Union• Interlibrary loan system.Interlibrary loan system.• The 8 full time librarians Librarians write together The 8 full time librarians Librarians write together

the policies and procedures of the libraries.the policies and procedures of the libraries.• JointInformation literacy ProgramJointInformation literacy Program (ILP)(ILP)

OPAC - Public Access OPAC - Public Access CatalogueCatalogue

Standard SearchStandard Search

Standard search appears on every OPALS screen; Focus Standard search appears on every OPALS screen; Focus searches on any indexed fieldsearches on any indexed field

OPAC Advanced SearchOPAC Advanced Search

Field selection pick-lists, keyword & Boolean searchField selection pick-lists, keyword & Boolean search

OPAC – Search Results ListOPAC – Search Results List

Circ status, expand records, “Call#-Title-Author-Date” Circ status, expand records, “Call#-Title-Author-Date” Sort, bibliographiesSort, bibliographies

OPAC – Expanded RecordOPAC – Expanded Record

OPAC – Display - HyperlinksOPAC – Display - Hyperlinks

OPAC - BibliographiesOPAC - Bibliographies

Title, date, format options, add note, add/exclude Title, date, format options, add note, add/exclude summary, print, emailsummary, print, email

Bibliography – Format Bibliography – Format OutputOutput

Print Preview / Summary Option SelectedPrint Preview / Summary Option Selected

Bibliography – Email OptionBibliography – Email Option

OPAC – My File – DisplayOPAC – My File – Display

Login to check transactions, self-service reservationsLogin to check transactions, self-service reservations

OPAC New Items ListOPAC New Items List

New acquisitions lists, sort call#, title author, date New acquisitions lists, sort call#, title author, date filter: 30, 60, 90 daysfilter: 30, 60, 90 days

OPAC Weblinks Editor / OPAC Weblinks Editor / DisplayDisplay

Add, edit useful Weblinks: Directories, weather, local services, etc.

Weblinks List EditorWeblinks List Editor

Add Weblinks template: interest level, subject area, etc.

OPAC – News Editor / OPAC – News Editor / DisplayDisplay

Edit & display local news & events

OPAC – Library Opening OPAC – Library Opening HoursHours

OPAC Library ScheduleOPAC Library Schedule

Edit opening hours & days closed

OPAC – Beginner’s SearchOPAC – Beginner’s Search

OPAC – Beginners Search OPAC – Beginners Search ScopeScope

OPALS Circulation - LoansOPALS Circulation - Loans

Scan barcode, or enter name and select from pick-list

OPALS – Circ – Loans – OPALS – Circ – Loans – Member DisplayMember Display

Scanned borrower transaction details – note item on hold

OPALS – Circulation OPALS – Circulation FunctionsFunctions

•LoansLoans•ReturnsReturns•RenewalsRenewals•Reserves & holdsReserves & holds•Status checkStatus check•In-Library UseIn-Library Use•Loan categoriesLoan categories•Borrower categoriesBorrower categories

•Overdue noticesOverdue notices•Overdue listsOverdue lists•Reserve listsReserve lists•Loans listsLoans lists•Lost items listsLost items lists•Circulation statisticsCirculation statistics•School / Calendar yearSchool / Calendar year

OPALS – Circ – Borrower OPALS – Circ – Borrower DataData

Data entry & rights assignment… Data can be imported

OPALS – Circ – Borrower OPALS – Circ – Borrower Group EditorGroup Editor

Search, sort, users & groups to edit them, print lists & barcodes

OPALS – Circ – Borrower OPALS – Circ – Borrower Data Import UtilityData Import Utility

Map data, import records, overlay changed data

OPALS – Circ – Stats by OPALS – Circ – Stats by DeweyDewey

Select date range, reporting period, Call# group, borrower type

OPALS – Circ – Summary OPALS – Circ – Summary StatsStats

Circulation & database management summary statistics

OPALS – Circ – “Items on loan OPALS – Circ – “Items on loan listlist””

Select date range & sort formula to create these reports

OPALS – Circ – Lost Items OPALS – Circ – Lost Items ListList

Similar report setup for reserved items & records deleted

OPALS – Cataloguing – 852 OPALS – Cataloguing – 852 Subfield SearchSubfield Search

Sort, view, edit groups of records… click “titles” to edit records

Above search produces list below

Cataloguing – Z39.50 Cataloguing – Z39.50 ImportImport

Import MARC Bibliographic Records

Z39.50 Server Z39.50 Server ConfigurationConfiguration

Add any Z39.50 MARC database… Search & Import records

Display, Edit, Save RecordsDisplay, Edit, Save Records

Edit 852 Local HoldingEdit 852 Local Holding

Auto adds regional & building codes, Dewey numbers from MARC when present… edit single & auto add multiple barcodes and holdings.

Batch Import MARC RecordsBatch Import MARC Records

Upload vendor records, auto-add information to selected 852 subfield, set duplicate checking & merge strategies

Locate, Review, Merge Locate, Review, Merge Duplicate RecordsDuplicate Records

MARC Editor - TemplatesMARC Editor - Templates

Pre-defined & definable templates for original MARC editing

MARC Record ExportMARC Record Export

Export selected or all XML-MARC records in MARC 21 format

Item Acquisitions List & Item Acquisitions List & UtilitiesUtilities

Edit records, build/print new items list & label sets, delete, check/change status

Select, Print Label SetsSelect, Print Label Sets

Item Type ParametersItem Type Parameters

Set & modify item circulation limits

Item Type Reassignment Item Type Reassignment UtilityUtility

Reassign groups of item circulation categories