Post on 01-Nov-2014
Online Ordering for 128 Unlimited Venture Corporation
Submitted in Partial Fulfillment of the Requirements
For the Degree of Bachelor of Science in Information Technology
College of Accountancy, Business Administration and Computer Studies
San Sebastian College – Recoletos Manila
Castro, Christian S.J.
Lopez, John Daniel L.
Mallapre, Jesus Vicente F.
March 2013
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San Sebastian College Recoletos - Manila
Acknowledgement
This study would have been impossible without the support and assistance
of the people who kindly give their contribution to the accomplishment of this
study. We extend our gratitude to the following people who have given their time
and effort to support us and helped us finish our study. Without them, we cannot
make our study possible.
We are deeply grateful to the staff of 128 Unlimited Venture Corporation,
especially Mrs. Juliet F. Mallapre their business development manager for her
patience in giving us what we need in this research paper and guiding us all
throughout our data gathering
We acknowledge Mrs. Maricris Eugenio, our beloved professor in SAD, Ms.
Nora Bautista our technical adviser, Mr. Alberto Danan, our language adviser,
and to all our professors in San Sebastian College for the values they imparted to
us which came into play while doing our paper.
For our families who are always there to support, understand and encourage us to sour.
Above all, we want to give the honor to Almighty God for giving us strength, knowledge, determination and for giving up for all the sacrifice we’ve done to finish this research.
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DEDICATION
This project is dedicated to our parents who have never failed to give us
financial and moral support; the patience and understanding during the day
we didn’t have time for them; and failed to do our responsibilities and
activities at home because we have been doing finishing our study; for
giving all our needs and for teaching us that even the most difficult task be
accomplished if it is done through our hearts and mind, religiously and
faithfully one step at a time.
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Recommendation Letter
This Case Study entitled “Online Ordering System for 128 Unlimited
Venture Corporation prepared and submitted by Christian Castro, John Daniel L.
Lopez and Jesus Vicente F. Mallapre in partial fulfillment for the requirements for
the Degree of Bachelor of Science in Information Technology has been
examined and recommended for Oral Examination.
________________________
Nora Bautista
Technical Adviser
________________________
Alberto Danan
Language Editor
______________________
Maricris V. Eugenio
Subject Coordinator
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Table of Contents
Chapter 1
Introduction 6
Background of the study
Objective of the study 7
Scope and delimitation 8
Significance of the study & Definition of terms 9-10
Chapter 2
System analysis of Existing System
System Flowchart 11
Data Flow Diagram 12-13
Context Diagram
Exploded Diagram
Problem Recognition 14
Chapter 3
System Design of Proposed System
Database Structure 15
Definition of Table 16-17
Entity Relationship Diagram 18
System Flowchart 19-21
Data Flow Diagram 22-23
Context Diagram
Exploded Diagram
Hierarchy Input-Process-Output (HIPO) 24-27
Visual Table of Contents 24-26
Input-Process-Output 27
Use Case Modeling 27
Chapter 4
Cost Benefit Analysis (CBA) 29-32
Appendices:
Appendix 1 33-35
Appendix 2 36-37
Appendix 3 38
Appendix 4 39-44
Gantt chart
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45-46
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Chapter 1
Introduction
In the business world today, industries face many challenges such as
breaking through competition and satisfying customers. They need a viable
market where they could sell their products and services. Nowadays, time is very
important that’s why big and small companies view time as one of the first to
prioritize in a business. Investing of computers is one way to save time. It also
means less effort and fewer expenses and these which will help the company to
optimize their production. Life lies on technology, lots of industries are now
depending on the technology and how it works. With the advent of new
technology, the internet can be an effective tool to start and expand any
entrepreneurial endeavour. Today generation there are many instant ways on
how to secure products. Most businesses implement an ordering system through
phone and through innovation technology. Some businesses today engaged in
an online ordering system to give their customers better service. Unfortunately
there are still many businesses today which are not aware of online technology
that can be applied to their business.
Background of the Study
128Unlimited Venture Corporation is in the field of selling goods such as
raw material, cosmetic and filtration product. However, in their effort to gain new
customers, the company is not doing well because it lacks the accessibility to
their customers 24/7. Hence, new competitors emerged which also sell the same
kind of products to the community. They have been gaining the trust and interest
of customers because they can cope with the advancement of technology. And
because of this advancement of companies become more efficient and quicker in
responding to people who are busy that they can no longer call just to get and
order the products they need. Today customers tend to
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be asking a lot. Fortunately, there is the Internet that plays a big role in online
marketing strategies as done by companies and corporations for quite some
time. Clearly, internet has given birth to a new era of marketing a product and
selling it online.
Companies such as McDonalds which pioneers on retailing fast food chain
have been selling online and they are gaining customers and are able to tract
customer orders. McDonalds is using an online ordering system. Online ordering
is a quick way for a customer to order for products. This is more efficient, more
convenient and faster as customers don’t have to call or visit the place of
business just to make an order. Instead they put their orders online by filling up a
form on the website, choosing the type of payment and it’s done. They receive
their order as soon as they are done with the process. The proponents commit
themselves to convert the manual system to automated system because most of
the companies are now using the programmed system.
Proponents think this might be the answer that could solve the different
problems of the company such as, keeping tract with their customers orders and
restocking there inventory. This may be the solution they need in order for them
to gain new customer/s and with this new improvement; the company will be
more available to its customers. This will also broaden the services of the
business for their old customers as well to the new ones.
Objectives of the study
Main objective:
This study will focus on Developing of the “Online Ordering System” for
128Unlimited Venture Corporation.
Specific Study
Specifically, this proposal intends to achieve the following:
To tract the order of each client/customer;
To give the customer a faster transaction;
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To achieve a better means of payment and of ordering; and
To provide convenience in services for accommodating each order.
Scope and Delimitation
The proposed “Online Ordering System” for 128 Unlimited Venture
Corporation is an integration of various key functions that includes: Client
Registration, Product Inquiry, Ordering, Pricing/Quotation, Mode of Payment,
Stocks Availability and Delivery Schedule.
The focus of the study will evolve on client registration. The researchers will
provide a standard registration form that will be linked to the existing website of
the company. Registration enables to provide customers information that will
serve as a gateway in order to do online shopping transactions. Online
registration of customers serves as a security for the transacting parties. Each
customer will be given an ID or CODE verification for accessibility. All product
inquiries like specifications, price, stock availability, mode of payment/terms and
delivery schedule will be entertained after CODE verification. It will include a
secured mode of payment from customer whether bank account or online
payment. Do not honor credit card payment due to big amount involved. Terms
of payment will be 30days to 60days depending on the amount purchased. The
system however does not cover the confirmation of the exact date of delivery. If
the order is canceled or the client request a change in their order, the system will
immediately cancels or change the order with the same code of order. And the
payment will be immediately will be on hold. It will depend on the company’s
schedule to save time and cost. Products were for local market only. The
company will set “Minimum Order of Quantity” (MOQ) for the product price
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discounts. Orders will be for pick-up if below minimum order requirement. Stocks
depend on the ordered quantity.
Significant of the study
Economical significance - It will provide the company better marketing strategies on selling
their products not only to their former customers but also to their new customers. It will help
them earn more due to improved services.
Technological significance - This proposed system offers the new way of selling and
ordering products .
Social significance - This project may help motivate the students to make a system which is
more efficient and effective that will help businesses broaden their services.
The result of this study is beneficial to the following:
Client/s or Customer/s - It will help the customers/clients to order fast that they
can still attend to their most important duty at work. There will be no more
quarrels and hassles on ordering.
Employee/s - It will help the employees keep a better track of their customers orders also it
will help them accommodate more client/s or customers.
Company - It will help the company to be more accessible to their valued clients
and also to their new customers. It will also help them give faster services and
accommodate more customers, thus, making the company more profitable.
Researchers - This will help them develop their skills on writing, analyzing a
problem, interpreting and gaining knowledge in business.
Definition of terms:
Availability/Accessibility - The degree to which a system, subsystem, product,
device, service, or environment is capable of being used or seen to as many
people as possible.
Cosmetic - Colloquially known as makeup or make-up, these are care
substances used to enhance the appearance or odor of the human body.
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Delivery Schedule – Timing or rate of delivery as required by a buyer, or as
agreed between a buyer and a seller, for goods or services purchased for a
future delivery period.
Filtration product -A device used to remove solid (particulate) matter from
water; often used to remove particles that contain pathogens.
I.D./Code verification - A series of numbers and letters which will represent a certain
client/customer
Payment – It refers to an amount of money that is paid to someone or the act of
paying this money.
Pricing – This is the process of determining what a company will receive in
exchange for its products.
Online Ordering – It is an e-commerce function where a company allows
customers to order products or services through their website.
Ordering - an act of requesting something to be brought, made, or obtained for
you in return for money.
Raw material - The basic material from which a good product is manufactured or
made, frequently used with an extended meaning.
Retailing -It refers to the sale of merchandise from a fixed location, whether it is
a physical location as in a down-town dress boutique or virtual location as in an
online computer store
Trending – Referring to the current style or anything Popular.
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Chapter 2
System Analysis of Existing System
Analytical tool Used in existing system
Study of the existing system
128 Unlimited Venture Corporation’s existing system is simple. The
transaction is done via phone calls and text (SMS). Normally, the salesperson
conducts client calls or does a courtesy visit for product promotions. Then, clients
will make return calls for some inquiries. Inquiries will be forwarded to the Sales
Manager to prepare the formal quotation that includes the following: product
specifications, price, availability, minimum order of quantity, terms of payment,
and delivery lead time. The formal quotation will be faxed to the client for
approval. Upon approval, client will fax their Purchase Order for delivery. After
completion of delivery the client will issue check /cash payment and will be given
an Official receipt.
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System Flowchart
Diagram 1.0
Data flow diagram
Context diagram
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Sales invoice
No
No
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No
Yes
Yes
START
If Item is Available
?
Cash payment/
Bank Deposit
ProductQuotatio
n
If Purchase Order is okay?
End
Client inquires about the Product
Sales Invoice & Delivery Receipt
Official
Receipt
Is transaction done by phone
call/Text (SMS)?
Delivery/Pick-Up
No A
A
Yes
Product purchased
Payment Official Receipt
Product Inquiry
Product Quotations
Purchase Order
Delivery Receipt
Manual Ordering system
EmployeeClient
Exploded Diagram
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Sales Invoice
EmployeeProduct Quotation
Transaction via phone call/Text
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List of Items/ Products
Client1.0
Client Inquiry
Item Information
D1 Inventory
Item Information
2.0Faxed
Quotation
Product Quotation
3.0Order
Product
Purchase Order
4.0Issue Sales
invoice/Delivery Receipt
Delivery Man
Sales Invoice
Sales Invoice/ Delivery Receipt
Official Receipt/ Item Purchased
Payment
Payment
Purchase Order
5.0Delivery/Pick -
up
6.0Pay
Purchase Order
Problem recognition
The existing system lacks accessibility and is prone to data loss,
miscommunication and some errors. Clients usually become irritated because it
consumes a lot of time due to slow processing of orders. It is also expensive
which is caused by high cost of phone bills due to long distance calls/fax, high
travel expenses of employees on visits and pick-up of clients of Purchase Order
or payment, and high cost of manpower services needed to attend client’s
orders.
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Chapter 3
System Design of Proposed System
Database structure
Normalize process
1ST Normalize Form
2nd Normalize Form
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DeliverySched_codeOfficialReceipt_No
Payment_codeDelivery_address
Delivery_DescDelivery_SchedClient_IdCodeTotal Payment
Client_NameClient_Decs
Client_IdCodeClient_Address
Client_CompanyName
Product_QuotationOfficialReceipt_No
Product_PriceClient_IdCodeClient_Name
Product_NameOfficial Receipt
Product_CodeProduct_priceProduct_DescProduct_SpecProduct_Name
Product_Code-PKProduct_DescProduct_NameProduct_price
DeliverySched_code-PK
Client_NameClient_IdCode
Client_decsOfficialReceipt_No
OfficialReceipt_No-PKClient_IdCodeClient_NameProduct_priceProduct_Code
San Sebastian College Recoletos - Manila
San Sebastian College Recoletos - Manila
3rd Normalize Form
Definition of tabledbo.Client
Column Name Data Type Definition:
Client_IdCodenvarchar(10) Contains the Unique
Identification code of every Client
Client_Name nvarchar(50) Contains the name of the client
Client_Decsnvarchar(MAX) Contains the address,
company name and description
Product_Quotation nvarchar(50) Contains the Product name, Price breakdowns and other info of the product
DeliverySched_code nvarchar(10) Contains the delivery date, time and address
dbo.ProductColumn Name Data Type Definition:
Product_Code nvarchar(10) Contains the unique code of each every product
Product_Desc Nvarchar(MAX) Contains the Product Description
Product_Name nvarchar(50) Contains the name of the product
Product_price numeric(18, 2) Contains the price of the product
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PaymentOfficialReceipt_No-PK
Client_IdCodeClient_NameProduct_codeProduct_Price
SalesProduct_CodeProduct_PriceClient_IdCodeClient_Name
Product_Quotation
ProductProduct_Code-PK
Product_DescProduct_NameProduct_price
dbo.PaymentColumn Name Data Type Definition:
OfficialReceipt_No nvarchar(10) Contains the final payment of the client
Client_IdCode nvarchar(10) Contains the Unique Identification code of every Client
Client_Name nvarchar(50) Contains the name of the client
Product_code nvarchar(10) Contains the unique code of each every product
Product_Price numeric(18, 2) Contains the price of the product
dbo.DeliveryColumn Name Data Type Definition:
DeliverySched_code nvarchar(10) Contains the delivery date, time and address
Client_Name nvarchar(50) Contains the name of the client
Client_IdCode nvarchar(10) Contains the Unique Identification code of every Client
Client_Desc nvarchar(MAX) Contains the address, company name and description
OfficialReceipt_No nvarchar(10) Contains the final payment of the client
dbo.SalesColumn Name Data Type Definition:
Product_Code nvarchar(10) Contains the unique code of each every product
Product_Price nvarchar(50) Contains the price of the product
Client_IdCode nvarchar(10) Contains the Unique Identification code of every Client
Client_Name nvarchar(50) Contains the name of the client
Product_Quotation nvarchar(50) Contains the Product name, Price breakdowns and other info of the product
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Entity Relationship Diagram
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Warehouse
Bank
Collect Payment
Payment
Deliver
Order
Sales Manager/Employee
Client
Delivery man
Send Purchased Items
Analytical tools in designing the proposed system
System Flowchart
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No Yes
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Yes
No
Yes
No Yes
Select Product
Product listLOG-INB
START
Is Process
for viewing
?
Yes
A
View Information
Continue?
End
Registered?
Log-in
Valid?
LOG-IN = LOG-IN+1
Is Log-
In =3?
Contact Admin
A1
C
C
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No
Yes
Yes
No
Send Order Form
Select Mode of Payment
END
Order Form
Product Quotatio
n
Verify mode of Payment
Official Receipt
A1
Is Payment Upon Pick-up/Delivery
?
Is Paymen
t Online?
Is Payment
Check Deposit?
Check Deposit Process
Delivery/Pick-up
E-Cash Payment Process
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Yes
Input Company Username
Is Usernam
e Available
?
A
No
Send form
Verify Registration
Form
Registration Form
I.D. Code
B
Data flow diagram
Context diagram
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Order Form
Registration
Payment
Official Receipt
Product available
Confirmation Code
Product Purchased and Official Receipt
List of purchased
Product
Items
Product Quotations
Payment
Official Receipt
Product Quotations
Delivery/Pick-up purchased Items
Confirmation Code of Payment
Warehouse
Client
Bank Company
Delivery man
Employee/ Sales
Manager
Online Ordering System
Exploded Diagram
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Client Payment Details
Confirmation CodePayment
Account number and
Order amount
Purchased Items w/ Official
Report
Purchased Items
List of Item
Pruchased
Product Quotation
I.D codeI.D code
Purchased Items w/
Official Report
Approval or Rejection
Product Quotation
Order Form
List of Available Product
Product List
Id Code and Username
Registration Form
Registration Form
Payment
Client Input Code
2.0 Verify Code
5.0 Send
Product Quotatio
n
Order Form
1.0
Register
4.0 Select
Product
7.0 Verify
Payment
Bank
8.0Delivery/Pick-up
Employee/Sales Manager
D1 Client Data Store
D2 Product Database
6.0 Mode of payment
Payment
Delivery man
3.0Log-in
Warehouse
D3 Bank Transactions
Client
Hierarchy plus Input-Process-Output
Visual Table of Contents
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Online Ordering System
OrderingRegistration User Log - in Payment Delivery
Client Username
Client Identification
Code
E – Mail Address/Client
usernamePassword
Product ListProduct Inquiry
>Product Quotation Purchase
Order
Mode of Payment> Bank
>Direct to CompanyTerms of
Payment >With Terms
>Cash on Delivery
Delivery Schedule
Official Receipt
0.0Online Ordering
1.0Registration
2.0User Log - in
3.0Ordering
4.0Payment
5.0Delivery
1.0Registration
1.2Client
Identification Code
1.1Client Username
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3.1Product
List
3.3Purchase
Order
2.0User Log - in
2.1E – Mail Address
2.2Password
3.0Ordering
3.2.1Product
Quotation
3.2Product Inquiry
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4.0Payment
4.1Mode of Payment
4.2Terms of Payment
4.1.1Bank
4.1.2Direct to
Company
4.2.1With
Terms
4.2.2Cash on Delivery
5.0Delivery
5.2Official Receipt
5.1Delivery
Schedule
Input-Process-Output
Use Case Modeling
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OutputINPUT ProcessID Code
UserNameMode of Payment
Log-In
PaymentProduct Selection
Input Process
Order FormPurchase Order Delivery/Pick-upOfficial Receipt
Chapter 4
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Cost Benefit Analysis
(CBA)
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A. OPERATING COST OF EXISTING SYSTEM
1. Salaries and WagesMonthly Annual
1 Manager 40,000.00 480,000.00 3 Clerk 15,000.00 180,000.00 1 Stockman/Driver 10,000.00 120,000.00 1 Master cutter/sewer 15,000.00 180,000.00
Total Annual Salaries 960,000.00
2. Office SuppliesQuantity Unit Price Monthly Annual
Bond Paper 5 ream 160.00 800.00 9,600.00Ballpens And Pencils 5 box 5.00 25.00 300.00Log Book 5pc 30.00 150.00 1,800.00Folders 50pcs 10.00 500.00 6,000.00Envelope 50pcs 5.00 250.00 3,000.00Hp Ink colored 2pcs 800.00 1,600.00 19,200.00Hp ink black 2pcs 600.00 1,200.00 14,400.00Fax paper 20pc 65.00 1,300.00 15,600.00
Total Annual Office Supplies Expenses 54,300.00
3. Depreciation of Furnitures & EquipmentQuantity Acquisition Cost Useful Life Salvage Value
Computer Package 3 30,000.00 3 6,000.00 28,000.00 Filing Cabinet 1 12,000.00 7 2,400.00 1,371.43 Aircondition Unit(Split type) 1 24,000.00 10 4,800.00 1,920.00 Manual Typewriter 1 5,400.00 10 1,080.00 432.00 Hp printer 1 5,000.00 5 1,000.00 800.00 Laptop 1 24,000.00 3 4,800.00 6,400.00
Annual Depreciation Cost 38,923.43
4. ElectricityQuantity No. of Watts No. of hrs / day No. of hrs / mo. KWH / Month
Computer Package 3 210 10 200 126 KWH / MonthAircondition Unit(Split type) 1 210 10 200 42 KWH / MonthHp printer 1 120 10 200 24 KWH / MonthLaptop 1 150 10 200 30 KWH / Month
Total Energy Consumed 222 KWH / Month
Total KWH/moBasic Rate (Based on Meralco Billing Statement)Generation Charge 222 3.4029 755.44 Transmission Charge 222 0.9605 213.23 System Loss Charge 222 0.5493 121.94 Distribution Charge 222 1.1628 258.14 Supply Charge 222 0.5271 117.02
Monthly Electricity Cost 1,465.78Annual Electricity Cost 17,589.33
5. Miscellaneous ExpensesMonthly Expenses
Manager 10,000.00Delivery 5,000.00Out-of-Town coverage 25,000.00Handphone allowance 2,500.00Telephone Bill 2,800.00
B. OPERATING COST OF PROPOSED SYSTEM
1. Salaries and WagesMonthly Annual
1 Manager 40,000.00 480,000.00 1 Stockman/Driver 10,000.00 120,000.00 1 I.T. Assistant 10,000.00 120,000.00 1 Master cutter/sewer 15,000.00 180,000.00
Total Annual Salaries 900,000.00
2. Office SuppliesQuantity Unit Price Monthly Annual
Bond Paper 3 ream 160.00 480.00 5,760.00Ballpens And Pencils 3 box 5.00 15.00 180.00Log Book 3pc 30.00 90.00 1,080.00Folders 25pcs 10.00 250.00 3,000.00Envelope 25pcs 5.00 125.00 1,500.00Hp Ink colored 1pcs 800.00 800.00 9,600.00Hp ink black 1pcs 600.00 600.00 7,200.00Fax paper 15pc 65.00 975.00 11,700.00
Total Annual Office Supplies Expenses 40,020.00
3. Depreciation of Furnitures & EquipmentQuantity Acquisition Cost Useful Life Salvage Value
Computer Package 1 30,000.00 3 6,000.00 8,000.00 Filing Cabinet 1 12,000.00 7 2,400.00 1,371.43 Aircondition Unit(Split type) 1 24,000.00 10 4,800.00 1,920.00 Laptop 1 25,000.00 5 5,000.00 4,000.00 Hp printer 1 5,000.00 5 1,000.00 800.00 Brother Sewing machine 1 25,000.00 10 5,000.00 2,000 Fuji double needle sewing machine 1 40,000.00 10 8,000.00 3,200.00
Annual Depreciation Cost 21,291.43
Depreciation Value
Depreciation Value
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4. ElectricityQuantity No. of Watts No. of hrs / day No. of hrs / mo KWH / Month
Computer Package 1 210 10 200 42 KWH / MonthAircondition Unit(Split type) 1 210 10 200 42 KWH / MonthHp printer 1 120 10 200 24 KWH / MonthLaptop 1 150 10 200 30 KWH / Month
Total Energy Consumed 138 KWH / Month
Total KWH/moBasic Rate (Based on Meralco Billing Statement)Generation Charge 138 5.2414 723.31 Transmission Charge 138 0.9091 125.46 System Loss Charge 138 0.5900 81.42 Distribution Charge 138 1.1945 164.84 Supply Charge 138 0.5950 82.11
Monthly Electricity Cost 1,177.14Annual Electricity Cost 14,125.68
C. SOFTWARE DEVELOPMENT COST
1. Hardware Acquisition CostAcquisition Cost
1 Computer Package 30,000.001 Aircondition Unit(Split type) 24,000.00 1 Hp printer 5,000.00 1 Laptop 25,000.00
_____________84,000.00
2. Hardware Depreciation CostAcquisition Cost Useful Life Salvage Value Depreciation Value
1 Computer Package 30,000.00 3 6,000.00 8,000.00 1 Aircondition Unit(Split type) 24,000.00 10 4,800.00 1,920.00 1 Hp printer 5,000.00 5 1,000.00 800.00 1 Laptop 25,000.00 5 5,000.00 4,000.00
Total Annual Depreciation Value 14,720.00 / 12
Monthly Depreciation Value 1,226.67 Development Period * 3Total Hardware Depreciation Cost 3,680.00
3. Software Acquisition CostAcquisition Cost
Windows 7 5,000.00 Windows Sql Server 2007 3,000.00 Visual Basic 6.0 3,500.00
_____________11,500.00
4. Software Depreciation CostAcquisition Cost Useful Life Salvage Value Depreciation Value
Windows7 5,000.00 2 1,000.00 2,000.00 Windows Sql Server 2007 3,000.00 2 600.00 1,200.00 Visual Basic 6.0 3,500.00 2 700.00 1,400.00
_____________Total Annual Depreciation Value 4,600.00
/ 12Monthly Depreciation Value 383.33 Development Period * 3Total Software Depreciation Cost 1,150.00
5. ElectricityQuantity No. of Watts No. of hrs / day No. of hrs / mo. KWH / Month
1 Computer Package 1 210 10 200 42 KWH / Month1 Aircondition Unit(Split type) 1 210 10 200 42 KWH / Month1 Hp printer 1 120 10 200 24 KWH / Month1 Laptop 1 150 10 200 30 KWH / Month
_____________ _____________Total Energy Consumed 138 KWH / Month
Total KWH/moBasic Rate (Based on Meralco Billing Statement)Generation Charge 138.0 5.2414 723.31 Transmission Charge 138.0 0.9091 125.46 System Loss Charge 138.0 0.5900 81.42 Distribution Charge 138.0 1.1945 164.84 Supply Charge 138.0 0.5950 82.11
Monthly Electricity Cost 1,177.14
Total Electricity Cost for 3 Months 3,531.42
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6. Developer's FeeDeveloper's Fee Development Period Labor Cost
2 System Developers 20,000 3 60000( P 10,000 each)
Labor Cost = P 60, 0000
7. Miscellaneous Expenses1 Month Expenses
Ballpen and Folder 200.00 Bond Paper 750.00 Printer Ink 1,100.00 Transportation 900.00 Food 1,800.00
4,750.00
1. Hardware Acquisition Cost 84,000.00 2. Hardware Depreciation Cost 3,680.00 3. Software Acquisition Cost 11,500.00 4. Software Depreciation Cost 1,150.00 5. Electricity 3,531.42 6. Developer's Fee 60,000.00 7. Miscellaneous Expenses 4,750.00 TOTAL SOFTWARE DEVELOPMENT COST 168,611.42
COST - BENEFIT ANALYSIS
ANNUAL OPERATING COST OF EXISTING SYSTEMYEAR 1 YEAR 2 YEAR 3
1. Salaries and Wages 960,000.00 1,056,000.00 1,161,600.00 2. Office Supplies 54,300.00 59,730.00 65,703.00 3. Depreciation Expense 38,923.43 42,815.77 47,097.35 4. Electricity 17,589.33 19,348.26 17,831.73 Total Annual Operating Cost of Existing System 1,070,812.75 1,177,894.03 1,292,232.08
Less: ANNUAL OPERATING COST OF PROPOSED SYSTEMYEAR 1 YEAR 2 YEAR 3
1. Salaries and Wages 900,000.00 990,000.00 1,089,000.00 2. Office Supplies 40,020.00 44,022.00 48,424.20 3. Depreciation Expense 21,291.43 23,420.57 25,762.63 4. Electricity 14,125.68 15,538.25 17,092.07 Total Annual Operating Cost of Proposed System 975,437.11 1,072,980.82 1,180,278.90 *Cost are assumed to increased by 10% yearly
Annual Benefit 95,375.65 104,913.21 111,953.18 *Annual Benefit = Total Annual Operating Cost (Existing) - Total Annual Operating Cost (Proposed)
INVESTMENT COSTYEAR 1 YEAR 2 YEAR 3
Development Cost 168,611.42 - -*Maintenance Cost - 5000.00 10,000.00
________________ _____________ _____________Total Investment Cost 168,611.42 10,000.00 15,000.00 * Maintenance Cost is only consumed
NET BENEFIT (73,235.77) 94,913.21 96,953.18 *Net Benefit = Annual Operating Cost of Existing - (Annual Operating Cost of the Proposed + Total Investment Cost)
PRESENT VALUE ANALYSIS %
YEAR FACTOR(5%) Investment Cost Annual Benefit PV( C) PV(B)1 0.95 168,611.42 (73,235.77) 111,998.40 55,999.202 0.91 10,000.00 94,913.21 169,396.17 84, 698.083 0.86 15,000.00 96,953.18 194,396.17 97,198.08
Total 193,611.42 118,630.61 475,790.74 153,197.28 Inflation rate at 5%
Average ROI1 = Annual Benefit 1 x 100% = (73,235.77) x 100% = -43.43 %
Investment Cost 168,611.42
Average ROI 2 = (Annual Benefit 1+ Annual Benefit 2) / 2 x 100% = 10,838.72 x 100% = 12.14 %
(Investment Cost 1+ Investment Cost 2) / 2 89,305.71
Average ROI 3 = (Annual Benefit 1+ Annual Benefit 2 + Annual Benefit 3) / 3 x 100% = 39,543.54 x 100% = 61.27
(Investment Cost 1+ Investment Cost 2 + Investment Cost 3) / 3 64,537.14
PAYBACK PERIOD
Year Investment Additional Total Annual Balance PaybackCost Investment Investment Benefit Period
1 193,611.42 0 168,611.42 118,630.61 49,980.81 12 49,980.81 10000 59,980.81 104,913.21 (44,932.41) 0.57
1.57Payback Period = 1 year, 6 months and 29 days
Appendix 1Screenshots
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San Sebastian College Recoletos - Manila
Appendix 2Data Gathering
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San Sebastian College Recoletos - Manila
Appendix 3Letter of approval from the
company
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San Sebastian College Recoletos - Manila
Appendix 4Curriculum Vitae
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San Sebastian College Recoletos - Manila
JOHN DANIEL L. LOPEZ
35 Manhattan St. Provident Villages,
Jesus dela Peña, Marikina city
0927-347-3156/369-56-18
Johndaniellopez2007@gmail.com
Personal Data
BIRTHDAY : August 29, 1995
BIRTH PLACE: Marikina City
AGE : 17
CIVIL STATUS : Single
LANGUAGE: English, Filipino
RELIGION: Christian
NATIONALITY : Filipino
HEIGHT : 5’5SEX : Male
Education
Elementary Huckleberry Friends Learning Center
2001 – 2007
Awards: Loyalty Award
Organization: None
High School Aquinas School
2007 – 2011
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San Sebastian College Recoletos - Manila
Awards: Community Service Award, Duty and Service Award
(C.A.T Awards), Club Activity Awards (Confraternity of BVM)
Organization: Knights of St. Thomas (KSTA)
College San Sebastian College-Recoletos
2011 – Present
Awards: None
Organization: Sebastinian Computer Society
41
San Sebastian College Recoletos - Manila
JESUS VICENTE F. MALLAPRE
D-8Zapanta Apartment,
Brgy San Juan, Cainta Rizal
0930 – 691 – 1679
Theuzed801@yahoo.com
Personal Data
BIRTHDAY : June 15, 1995
BIRTH PLACE: Pililla Rizal
AGE : 17
CIVIL STATUS : Single
LANGUAGE: English, Filipino
RELIGION: Catholic
NATIONALITY : Filipino
HEIGHT : 5’4SEX : Male
Education
Elementary Virgilio V. Melendres Memorial Elementary School
2001 – 2007
Awards: None
Organization: None
High School Francisco P. Felix Memorial National High School
2007 – 2011
Awards: None
42
San Sebastian College Recoletos - Manila
Organization: None
College San Sebastian College-Recoletos
2011 – Present
Awards: None
Organization: Sebastinian Computer Society
43
San Sebastian College Recoletos - Manila
Christian S.J. Castro
3 Narra Drive Subd. Palmera Heights
Cainta, Rizal
0905 – 116 – 0674
Personal Data
BIRTHDAY : June 06, 1994
BIRTH PLACE: Manila
AGE : 18
CIVIL STATUS : Single
LANGUAGE: English, Filipino
RELIGION: Catholic
NATIONALITY : Filipino
HEIGHT : 5’4SEX : Male
Education
Elementary Siena College Taytay, Rizal
2001 – 2007
High School Siena College Taytay, Rizal
2007 – 2011
College San Sebastian College-Recoletos
2011 – Present
Organization: Sebastinian Computer Society
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San Sebastian College Recoletos - Manila
Gantt chart
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San Sebastian College Recoletos - Manila
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San Sebastian College Recoletos - Manila
Activities
Weeks 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Topic Approval
Gathering InformationSubmition of
Chapter 1,2,3,4
Oral Defense
Program PlanningProgram Listing
Program Debugging
Revision SAD
Revision SEOral Defense
Soft. EnFinal
Revision
Apr May Jun JulyNov Dec Jan Feb Mar Jan Feb MarAug Sept Oct Nov Dec