S-236S-236STAMSTAM

Staging Area ManagerStaging Area Manager

Command

Operations Logistics PlanningFinance/Admin

STAM

The Staging Area Manager Position is part of the Operations

Section and generally reports to the Operations Section Chief.

Presentation Topics:

STAM Kit

MOBILIZATION

INCIDENT ACTIVITIES

LAYING OUT A STAGING AREA

MANAGING A STAGING AREA

STAM Kit

STAM KitSTAM Kit

Obtain and Assemble Materials Needed for Obtain and Assemble Materials Needed for KitKit

Kit will be assembled and prepared prior to Kit will be assembled and prepared prior to receiving an assignment. Kit will contain receiving an assignment. Kit will contain critical items needed for functioning critical items needed for functioning during the first 48 hours. Kit will be easily during the first 48 hours. Kit will be easily transportable and within agency weight transportable and within agency weight limitation. Web gear or briefcase (not limitation. Web gear or briefcase (not both) should not exceed 20 poundsboth) should not exceed 20 pounds

•Proof of Incident qualifications (Red Card)

•Position Task book

•Fireline Handbook (FIRESCOPE FOG)

•Unit Identifiers

•Mnemonics Data Table

STAM Kit

Documentation FormsDocumentation Forms

ICS 211, Check-in ListICS 211, Check-in List ICS 213, General MessageICS 213, General Message ICS 214, Unit LogICS 214, Unit Log ICS 226, Individual Performance Rating ICS 226, Individual Performance Rating OF-297, Emergency Equipment Shift TicketOF-297, Emergency Equipment Shift Ticket SF-261, Crew Time Report and/or OF-288 SF-261, Crew Time Report and/or OF-288

Emergency Firefighter Time ReportEmergency Firefighter Time Report Agency specific forms (OES, CDF, etc.)Agency specific forms (OES, CDF, etc.)

Miscellaneous StuffMiscellaneous Stuff Assorted pens, pencils, felt tip markers, Assorted pens, pencils, felt tip markers,

highlighters, thumb tacks, string tags, pads of highlighters, thumb tacks, string tags, pads of paper, clipboard, masking/strapping tape, duct paper, clipboard, masking/strapping tape, duct tape, envelopes, surveyor flagging, file system tape, envelopes, surveyor flagging, file system supplies, hole punch, scissors, etc.supplies, hole punch, scissors, etc.

Programmable radio/batteriesProgrammable radio/batteries CalculatorCalculator Flashlight (extra batteries)Flashlight (extra batteries) Alarm clockAlarm clock CameraCamera CalendarCalendar

Miscellaneous Stuff, tooMiscellaneous Stuff, too

Tape measureTape measure Insect repellentInsect repellent Local area mapsLocal area maps Road atlasRoad atlas Shoe polish, white, water base with Shoe polish, white, water base with

applicatorapplicator Stick on numbersStick on numbers Cell phoneCell phone Local telephone directoryLocal telephone directory

MOBILIZATION

MOBILIZATION

Obtain Complete Information From Dispatch Upon Initial Activation

Obtain a copy of the order form which contains:

Incident/Project name

Incident/Project order number

Office reference number (cost code)

Descriptive location/ response area

Legal location (township, range, section)

Incident frequencies (if available)

MobilizationMobilization

Incident base/phone number (contact)Incident base/phone number (contact)

Request numberRequest number

Reporting date/time and location, i.e., Incident Reporting date/time and location, i.e., Incident Command Post (ICP)Command Post (ICP)

Transportation arrangements and routesTransportation arrangements and routes

Special instructionsSpecial instructions

PackingPacking

Frameless soft pack containing Frameless soft pack containing personal gear, not to exceed 45 lbs.personal gear, not to exceed 45 lbs.

STAM kit, not to exceed 20 lbs.STAM kit, not to exceed 20 lbs.

Proper Personal Protective Proper Personal Protective Equipment (PPE) for the job.Equipment (PPE) for the job.

Gather Information Gather Information

Type of incidentType of incident Number of staging areasNumber of staging areas Resources committedResources committed Current situation statusCurrent situation status Expected duration of incidentExpected duration of incident TerrainTerrain Weather (current and expected)Weather (current and expected)

INCIDENT ACTIVITIES

Incident ActivitiesIncident Activities

Arrive at Incident and Check InArrive at Incident and Check In

Locate supervisor (operations section Locate supervisor (operations section chief; OSC)chief; OSC)

Report to Status/Check-in RecorderReport to Status/Check-in Recorder

Report to the finance/ administration Report to the finance/ administration section for time keeping proceduressection for time keeping procedures

Incident ActivitiesIncident Activities

Obtain Initial Briefing from the OSCObtain Initial Briefing from the OSC

•Copy of Incident Action Plan (IAP)

•Incident strategies, how staging fits in, and location of staging area

•Assigned resources in place and their location

•Expected resources and estimated time of arrival

Incident ActivitiesIncident Activities Resource contact information (radio frequency, Resource contact information (radio frequency,

cell phone number)cell phone number)

Authorized personnel who may order resources Authorized personnel who may order resources out of stagingout of staging

Length and number of operational periods Length and number of operational periods anticipatedanticipated

Names and locations of key overhead (facilities, Names and locations of key overhead (facilities, supply, and ground support, subordinate staging supply, and ground support, subordinate staging area personnel)area personnel)

Incident ActivitiesIncident Activities

Items needed to run the staging area Items needed to run the staging area (toilets, drinking water, food, personnel)(toilets, drinking water, food, personnel)

Checklist of ordering procedures, including Checklist of ordering procedures, including chain of command for ordering supplies chain of command for ordering supplies and servicesand services

Contingencies (staffing needs for 24 hour Contingencies (staffing needs for 24 hour coverage, additional STAMs or assistant)coverage, additional STAMs or assistant)

LAYING OUT A STAGING AREA

Determine Factors for Suitability of Determine Factors for Suitability of Staging Area.Staging Area.

•Determine staging area needs

•Site location for staging area

•Resources assigned, type and numbers and predicted resources

•Anticipated duration of staging area

•Safety

Determine Factors for Suitability of Determine Factors for Suitability of Staging Area.Staging Area.

Highly visible check-in

Adequate space/signing of traffic flow

Evaluate ingress/egress and turn-around

Environmental impacts/ownership

Determine Factors for Suitability of Determine Factors for Suitability of Staging Area.Staging Area.

Accessibility to Incident Command Post (ICP), fire, public traffic

Areas for expansion

Shaded area for incident personnel, supplies, and equipment (tarps or trees)

Documentation of chosen site.Documentation of chosen site.

Document original condition of Document original condition of selected siteselected site

Inventory facilities (new vs. old Inventory facilities (new vs. old barbed wire fence)barbed wire fence)

Laying out a Staging AreaLaying out a Staging Area Most engines require about a 15' x 30' parking Most engines require about a 15' x 30' parking

spacespace

Heavy equipment transports require up to a 20' Heavy equipment transports require up to a 20' x 65' parking spacex 65' parking space

Crew transports require up to a 20' x 60' Crew transports require up to a 20' x 60' parking spaceparking space

Park vehicles at a 45-degree angle to reduce Park vehicles at a 45-degree angle to reduce accidents and minimize road requirementsaccidents and minimize road requirements

Laying out a Staging AreaLaying out a Staging Area Allow adequate access and, if necessary, Allow adequate access and, if necessary,

turnarounds should be at least 80' in turnarounds should be at least 80' in diameterdiameter

As a rule, a 150' x 400' space will As a rule, a 150' x 400' space will accommodate five Type 1 engine strike accommodate five Type 1 engine strike teamsteams

Remember, resources in the parking area Remember, resources in the parking area must be arranged and ready to depart in must be arranged and ready to depart in three minutes or less for line three minutes or less for line assignments.assignments.

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Example of a

small

Staging Area

Staging Area along a roadsideStaging Area along a roadside

Small staging area with HelispotSmall staging area with Helispot

Example of a

large

Staging Area

The mother of all Staging The mother of all Staging Areas Areas

Malibu 1993Malibu 1993

953 engines assigned to the 953 engines assigned to the incident!!incident!!

Photo courtesy Frank McCarthy

Organize Staging Area Operations Organize Staging Area Operations

Coordinate with planning section. Coordinate with planning section.

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Provide a copy of the staging area lay out to plans and ensure staging areas are located on the IAP maps

Obtain transportation and IAP maps

Determine availability of Status/Check-in Recorder

Obtain a demobilization plan for staging

Obtain incident contingency plan containing emergency procedures outlined for the staging area

Organize Staging Area Operations Organize Staging Area Operations

Coordinate with logistics section. Coordinate with logistics section.

18

Coordinate with the communications unit to determine communication needs, potential problems, and to correct deficiencies

Post frequencies; ICS 205, Incident Radio Communication Plan

Obtain radios and batteries for staging area personnel

Determine supplies and equipment available for use at The staging area.

18

Determine if cache radios will be checked out at the Staging Area

Organize Staging Area Operations Organize Staging Area Operations

Coordinate with logistics section. Coordinate with logistics section.

18

Coordinate with the medical unit for medical aid or assistance. Obtain a copy of the ICS 206, Incident Medical Plan

Coordinate with food unit to establish feeding arrangements and ensure appropriate health andsafety measures are taken

Arrange for sanitation needs at the staging area(garbage service, portable toilets).

Arrange for water needs:PotableNon-potable for engines

Organize Staging Area Operations Organize Staging Area Operations

Coordinate with logistics section. Coordinate with logistics section.

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Evaluate for dust abatement.

Coordinate with ground support:Arrange for adequate fueling and fuel absorbent materials.

Determine transportation needs.

Obtain incident transportation maps, for staging area personnel.

Arrange for adequate signing (staging area sign, directional arrows).

Determine needs for security at the staging area.

Incident signage exampleIncident signage example

Incident signage exampleIncident signage example

Organize Staging Area Operations Organize Staging Area Operations

Coordinate with finance/admin Coordinate with finance/admin section. section.

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Determine procurement procedures and what is available locally

Establish appropriate timekeeping procedures for the staging area:Agency personnel and equipmentContract personnel and equipment

Time unit personnel to assist if necessary

Organize Staging Area Operations Organize Staging Area Operations

Coordinate with Safety Officer Coordinate with Safety Officer

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Monitor and assess hazardous situations

Develop measures for ensuring safetyof the personnel

MANAGING A STAGING AREA

Coordinate with Operations SectionCoordinate with Operations Section

Notify when fully operational.Notify when fully operational. Brief on anticipated capabilities and Brief on anticipated capabilities and

possible problems or shortages possible problems or shortages within the staging area.within the staging area.

Determine which resources cannot Determine which resources cannot respond to a dispatch request within respond to a dispatch request within three minutesthree minutes

Report resource status changes.Report resource status changes.

Check in resources upon arrivalCheck in resources upon arrival Use ICS 211, Check-In List Use ICS 211, Check-In List

Establish location for check in with Status/ Check-Establish location for check in with Status/ Check-in Recorder, providing necessary facilities and in Recorder, providing necessary facilities and equipmentequipment

Establish equipment inspection proceduresEstablish equipment inspection procedures

Identify resource status and availabilityIdentify resource status and availability

Identify special capabilities of the resources Identify special capabilities of the resources identified identified

Provide briefing to incoming Provide briefing to incoming resourcesresources

Staging area rulesStaging area rules

Restricted areasRestricted areas

Procedures for staging, dispatching, check-out and status Procedures for staging, dispatching, check-out and status changechange

Refueling proceduresRefueling procedures

Rotation of assigned resources for feeding,personal needs, Rotation of assigned resources for feeding,personal needs, etc.etc.

Established crew stand-by areas.Established crew stand-by areas.

Resource Tracking SystemResource Tracking System Determine the number/ names of resources Determine the number/ names of resources

already assigned to the staging areaalready assigned to the staging area

Compile an inventory list of resources on site or Compile an inventory list of resources on site or enrouteenroute

Ensure tracking system is dynamic and flexibleEnsure tracking system is dynamic and flexible

List special capabilities and pay status of List special capabilities and pay status of assigned resources (4x4, foam, for better assigned resources (4x4, foam, for better utilization)utilization)

Resource Tracking SystemResource Tracking System Make resource accessibility known to operations Make resource accessibility known to operations

personnelpersonnel

Verify time of resources assigned to staging by Verify time of resources assigned to staging by maintaining log book or ICS 214, Unit Log maintaining log book or ICS 214, Unit Log showing arrival and departure times for all showing arrival and departure times for all resources assigned to staging arearesources assigned to staging area

Establish a system of accountability for Establish a system of accountability for equipment used in the staging area. Items equipment used in the staging area. Items checked out to resources must be checked back checked out to resources must be checked back in prior to releasein prior to release

Resource Dispatching SystemResource Dispatching System Establish dispatch procedures based upon Establish dispatch procedures based upon

orders from OSCorders from OSC

Establish procedures for dispatching Establish procedures for dispatching ordersorders

Brief departing assigned fire personnel on:Brief departing assigned fire personnel on:• Duration of assignmentDuration of assignment• Reporting locationReporting location

Transportation and travel routeTransportation and travel route

Conducting a briefing

Resource Dispatching SystemResource Dispatching System Probable assignmentProbable assignment

Field supervisor to contactField supervisor to contact

Radio frequencyRadio frequency

Specific information from requesterSpecific information from requester

Notify OSC or resource unit leader of departing Notify OSC or resource unit leader of departing resources or other status change and document on resources or other status change and document on ICS 214, Unit LogICS 214, Unit Log

Assess dispatch procedures, adjust if necessary, and Assess dispatch procedures, adjust if necessary, and document changesdocument changes

Traffic Patterns & ParkingTraffic Patterns & Parking Ensure safe traffic flow routes are established Ensure safe traffic flow routes are established

(ingress, egress)(ingress, egress)

Set up signs showing traffic flow for personnel Set up signs showing traffic flow for personnel and vehiclesand vehicles

Ensure surface suitable for type of vehicleEnsure surface suitable for type of vehicle

Arrange for adequate clearance for maneuveringArrange for adequate clearance for maneuvering

Do not mix large and small vehiclesDo not mix large and small vehicles

Traffic Patterns & ParkingTraffic Patterns & Parking Assign parking areas for agency and privately owned Assign parking areas for agency and privately owned

vehiclesvehicles

Allow for rapid departureAllow for rapid departure

Set up a notification system for assignmentsSet up a notification system for assignments

Set up public address system.Set up public address system.

Ensure radio frequencies are compatible between the Ensure radio frequencies are compatible between the resources (ICS 205, Incident Radio Communication resources (ICS 205, Incident Radio Communication Plan)Plan)

Have a messenger availableHave a messenger available

MiscellaneousMiscellaneous Establish a bulletin board with procedures for staging Establish a bulletin board with procedures for staging

area and copy of IAP for each operational periodarea and copy of IAP for each operational period

Maintain control over resourcesMaintain control over resources

Deal only with supervisorsDeal only with supervisors

Correct deficiencies immediatelyCorrect deficiencies immediately

Delegate as needed depending on span of controlDelegate as needed depending on span of control

Ensure resources have maintained a state of readinessEnsure resources have maintained a state of readiness

MiscellaneousMiscellaneous

Order supplies and services as needed Order supplies and services as needed by documenting orders on a ICS 213, by documenting orders on a ICS 213, General Message formGeneral Message form

Process order through the proper Process order through the proper channels established by the supervisorchannels established by the supervisor

Establish communications procedures for Establish communications procedures for ordering (radio, telephone or runner)ordering (radio, telephone or runner)

MiscellaneousMiscellaneous

Establish securityEstablish security

Coordinate with the security manager Coordinate with the security manager (SECM) if available(SECM) if available

Re-assess needs by operational periodsRe-assess needs by operational periods

Manage security problemsManage security problems

MiscellaneousMiscellaneous Map the staging area indicating the approach and Map the staging area indicating the approach and

departure routesdeparture routes

Give a copy to planning section, logistics section and Give a copy to planning section, logistics section and logistics personnel, especially ground supportlogistics personnel, especially ground support

Post on bulletin boards in base/campPost on bulletin boards in base/camp

Determine special hazardous material considerations.Determine special hazardous material considerations.

Coordinate with ground support unit leader (GSUL) Coordinate with ground support unit leader (GSUL) concerning hazardous material handlingconcerning hazardous material handling

MiscellaneousMiscellaneous Coordinate with GSUL concerning Vehicle repairs, Parking Coordinate with GSUL concerning Vehicle repairs, Parking

for personnel not assigned to staging area, Parking for for personnel not assigned to staging area, Parking for out-of-service personnelout-of-service personnel

Submit completed OF-297, Emergency Equipment Shift Submit completed OF-297, Emergency Equipment Shift Tickets, daily for delegated itemsTickets, daily for delegated items

Coordinate with equipment time recorderCoordinate with equipment time recorder

Submit crew time reports for subordinate personnel each Submit crew time reports for subordinate personnel each operational period to the time unitoperational period to the time unit

Coordinate with finance/ administration for fiscal Coordinate with finance/ administration for fiscal problems and logistics section for logistics problemsproblems and logistics section for logistics problems

DemobilizationDemobilization

Demobilize Staging Area in Timely and Demobilize Staging Area in Timely and Orderly MannerOrderly Manner

Confirm and obtain instructions from OSC Confirm and obtain instructions from OSC to demobilize fire resourcesto demobilize fire resources

Notify resource unit leader and facilities Notify resource unit leader and facilities unit leader of closing of staging area and unit leader of closing of staging area and movement of resourcesmovement of resources

Let’s Demobilize!Let’s Demobilize!

Bef 2/18/2005Bef 2/18/2005