Introduction of the Presentation Creation System in “ROSATOM” State CorporationIntroduction of the Presentation Creation System in “ROSATOM” State Corporation

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ROSATOM state corporation is a modern

business-oriented enterprise of international level.

Presentation appears to be both an important communicative

tool, that enables to come to vital decisions and an image-

building element of public events.

On a commission from General Director of “ROSATOM”

state corporation Sergei V. Kirienko, the project aimed

at raising the culture of creating presentations on a higher

level was launched.

 

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Presentations are used for most of strategically vital directionsPresentations are used for most of strategically vital directions

PR events, conferences

and exhibitions

Progress reports

Government reports

Supervisory committees

Internationalnegotiations

Communication with subsidiaries

Board meetings

Staff meetings

Staff trainings and informatives

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Just in headquarters

More than 250 people were involved in elaborating presentations

Annually as many as

500–1 000 presentations are produced

Presentations are used for most of strategically vital directionsPresentations are used for most of strategically vital directions

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Preparation “Unfreezing” Changes “Freezing”

Building upa workgroup and choosinga partner

Seminars for CEOs

Trainings and corporate standard

Changes support

Project stages

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PreparationPreparationBuilding up a workgroup and choosing a partner

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Workgroup members — key persons, responsible for internal and external communicationsWorkgroup members — key persons, responsible for internal and external communications

Marina Liborakina director of the corporate development Center

Pavel Sushkov chief of training division

Ilya Chermensky chief of external links with foreign mass media

Sergei Novikov director of Press-service department

Yuri Shkurko manager of trainingdivision

Irina Popova manager of the corporate development Center

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The development of presentation creating cultureon a company’s scale needs a complex approachThe development of presentation creating cultureon a company’s scale needs a complex approach

All levels staff training Unanimous understanding of what good presentations should be like

Elaborating of a corporate presentation standard High level of design and uniform corporate stylistics

Automation of working out a standard promptness of development and time saving for staff members

 Finally, we have come to a decision outsource a specialized consulting company which qualifies in large business projects realization and deals with state organizations. We have chosen a partner — and that is PowerLexis company.

Marina Liborakina

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The minute project planning assumed the studyingof major aspects of using presentationsThe minute project planning assumed the studyingof major aspects of using presentations

key figures interviewing major needs and tasks were defined

corporate identity examiningmain guidelines and restrictions were outlined

currently used presentations analysis

most common errors were detected and possible ways of improvingwere chosen

Just 14 days were needed for the experts

from PowerLexis to closely estimate the situation

and jointly work out the action plan

Pavel Sushkov

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“Unfreezing” “Unfreezing” Seminars for CEOs

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Survey of current approaches to presentationsin state organizations >>

Samples of successful presentationsRevised version of ‘ROSATOM’ state corporation presentation >>

Topical samples of PowerLexis projects >>

Introducing of a corporate standard implementation project

The purpose is to get CEOs involved and to providethe unanimous understanding of required changesThe purpose is to get CEOs involved and to providethe unanimous understanding of required changes

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This was the most crucial stage.

It does not happen often that many top managers

have got together for a training.

The result has actually exceded our expectations,

so we had to go for another seminar.

43 top managers attended to the seminar

31 participants applied for individual consultations or extended training

The decision was made to necessarily hold trainings in all the divisions

Pavel Sushkov

Summing up: the faith in approach and readiness to get changed were established Summing up: the faith in approach and readiness to get changed were established

It took just 2 hours to concisely brief

all the working techniques, which appear

to be important for this audience (Board

members, counsellors, chiefs of department

and subsidiaries)

Marina Liborakina

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Changes Changes Trainings and corporate standard

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Two major guidelines of changesTwo major guidelines of changes

Coaching new approach towards making presentations

Stylistic uniformityand automation of work process

3.1. Trainings 3.2. Corporate standard

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Purpose defining, working out the concept

The analysis of source data and structuring

Text optimization of slides

Graphic optimization of slides, using charts

Design and slides layout in PowerPoint

Training integral approach towards creating presentationsTraining integral approach towards creating presentations

The program sums upthe enormous experienceof creating professionalpresentations

The whole cycle of working out is viewed upon: contents, design and technical aspects

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CEOs

For top management — strategic aspects are emphasized,6 hoursFor top management — strategic aspects are emphasized,6 hours

Purpose defining, working out the concept

The analysis of source data and structuring

Text optimization of slides

Graphic optimizations of slides, using charts

Design and slides layout in PowerPoint

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Top management

Senior management

For senior management — content aspects are emphasized,2 daysFor senior management — content aspects are emphasized,2 days

Purpose defining, working out the concept

The analysis of source data and structuring

Graphic optimizations of slides, using charts

Design and slides layout in PowerPoint

Text optimization of slides

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Top management

Senior management

Technical staff

For technicians — technical implementation is emphasized,3 daysFor technicians — technical implementation is emphasized,3 days

Purpose defining, working out the concept

The analysis of source data and structuring

Graphic optimizations of slides, using charts

Design and slides layout in PowerPoint

Text optimization of slides

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Over 100 people were coached

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Assessment of training results (the Kirkpatrick 4-level model) Assessment of training results (the Kirkpatrick 4-level model)

Emotional commitment of the participantsVery high average grade: 9.1 out of 10

Skills assimilationsIn course of the training participants were actually creating a new presentation

Real work changes All of the company had adopted a new level of requirements to the quality of presentations

Assesses results for the companyBoard members acknowledged that presentations’ quality has been considerably improved

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Coaching new approachtowards making presentations

Stylistic uniformityand automation of work process

3.1. Trainings 3.2. Corporate standard

Two guidelines of changesTwo guidelines of changes

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Reports Speeches

4 variants of design — for any situations4 variants of design — for any situations

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Templates set of 356 slides:uniform stylistics of presentationsTemplates set of 356 slides:uniform stylistics of presentations

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Manual of working with templates:documentation and standardization (50 pages)Manual of working with templates:documentation and standardization (50 pages)

I especially liked the format of delivery!At first blush, the notes mode seemed odd. But as soon as you get to reading, it becomes evident that all has been written in the language clear for users.

Pavel Sushkov

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Control panel: work automation and time savingControl panel: work automation and time saving

As easy as it can be!

Actually helps to reduce the processing by 1,5 – 2 times!

Ilya Chermensky

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‘Freezing’‘Freezing’Changes support

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Standard updating

Templates, designs, functional

Coaching

For top managers and project teams

Trainings: 2 level

For committed users

Internet seminars

For all staff members

Skills developing and revising, operative maintenanceSkills developing and revising, operative maintenance

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Active project period — 4 months

Over 100 staff members acquired skills of making presentations(including Board members and directors of subsidiaries)

4 presentation styles with 100 templates in each were elaborated

The unique soft for work automation and time saving was introduced

In ROSATOM state corporation a new level of requirements to the quality of Presentations has been adopted.

ConclusionConclusion

As a follow up of the project the system of presentation creating is now being spread over subsidiaries.

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Pavel Sushkov

Chief of education divisionOf the Personnel Management Department

 +7 (499) 949-27-07psushkov@faae.ru

www.rosatom.ru

www.powerlexis.ru

Anton Semionov

Executive Director

+7 (812) 334-13-23semenov@powerlexis.ru