Katy ISD TechnologyRoads Traveled &The Journey Ahead

Agenda

2007‐2008   Accomplishments2008‐2009  True North Objectives

Final ThoughtsQuestions

Roads Traveled

Customers

• Students• Teachers• Parents/Community• Administrative Support

2007 - 2008Roads Traveled

Application Development & Maintenance

• Upgrades to KMAC• Over 80 Reports added to Zangle• Parent Information Center

o Over 26,000 Accounts• Online Registration Application

o 6,000 People Register

2007 - 2008Roads Traveled

Student Management Systems:

• Implemented Web Health• Decision Support Tool

2007 - 2008Roads Traveled

PEIMS

•Moved into Technology Department• Customer Service Focus• Data Integrity• Process Review

2007 - 2008Roads Traveled

Training

• 315 Total Sessions• Introduced “Training on Demand”

2007 - 2008Roads Traveled

Server Virtualization & Consolidation

• 160+ Virtual Servers• Over 100 Servers Removed from ESC Datacenter• 50+ Servers Projected to be Removed from Campuses

• Consolidate File, Database and Development Servers

Advanced Storage Technologies

2007 - 2008Roads Traveled

• SharePoint• File and Media Storage

o Digital Academy

2007 - 2008Roads Traveled

Print Shop

• Successful Start of School• High Marks for Key Metrics

oOn‐time Delivery Percentage – 99%oQuality Percentage – 99.8%

• Tours

2007 - 2008Roads Traveled

TSC (Help Desk)

• High Customer Satisfaction• Call Volume – 4000+ avg per month• 70% of the IT Requests are closed in the first day

2007 - 2008Roads Traveled

Project Management

• Retrofit—9 Campuses• Renovation—4 Campuses• New Construction—5 Campuses, MCTC & OAC

• Security Camera System—11 Campuses

Senior Developers

Graphics Artist

Junior DevelopersDevelopers

Database Administrator

Answering Questions

•Which of our programs tend to lead to student success? •What are the leading indicators of low performance? • Does attendance factor into standard test performance? • How do assessment results relate to discipline events?•Which investments are improving results and how much more can we invest?  

ZangleAttendance Discipline

ERPTeacher QualificationsProgram Spending

Grade BookStudent Performance

KMACLesson & Learning Plans

Curriculum

Data Warehouse

Data Warehouse

ZangleAttendance Discipline

ERPTeacher QualificationsProgram Spending

Grade BookStudent Performance

KMACLesson & Learning Plans

Curriculum

Improve Internet Presence& Online Tools

Parent Information Center

•Online Grades•Upcoming Assignments

• eNews

Teacher Webs

•Announcements•Homework•Upcoming Assignments

•Documents and Handouts

• Links

KMAC

• Schedule• Lesson Plans•Homework

Class Websites

Parent Information 

Center

Teacher Websites

KMAC

Improve Internet Presence& Online Tools

Pre‐populating Forms

Pre‐populating Forms

Pre‐populating Forms

Student Management Systems (SIS)

Training

SIS Project Managers &

Analysts

Public Education Information Management System (PEIMS)

Application Production Support

Zangle Online Pre‐Enrollment

• Allows parents to go online to enter enrollment data prior to registering at the campuses

Application Production Support

Zangle Student Connect

• Allows students to go online to enter course selections

Application Production Support

Compulsory Attendance Tracking

• Tracks student absences and generates reports that comply with Texas Compulsory Attendance regulations.

Application Production Support

PEIMS Desk‐Side Audits

• Insures data integrity and helps campuses and departments manage their data better

Application Production Support

Digital Media Academy

• Provide teachers skills needed to better reach digital learners

Telecommunications

Systems Engineering

Desktop Services

Network Engineering

Technology Operations

Advanced PC Power Management 

• Increase Business Performance and Sustainability• Reduce Energy Consumption $20‐$40 Annually per PC• 3‐6% Annual Reduction of Total Electricity Consumption• Centralized Control• Return on Investment – 12 Months

Technology Operations

Desktop Deployment Improvements

• Microsoft Windows Deployment Services• Reduction in Lost Productivity and Instructional Time

• Reduction of Time and Resources on Imaging Projects

Technology Operations

Cyber‐Security

• Beyond Virus and Spam Protection• Proactive Approach• Increase Awareness

Campus Support 

Coordinators

Publications and Printing Services

Change Management

TSC Technology 

Support Center

Application Support Specialists

Administrative Support 

Coordinators

Technology Customer Services

Committees

• Cyber Security Taskforce• Emerging Technologies

o Social Networking• Partner with Students and Parents

Technology Customer Services

Grade Notifications

• Allows teachers to send average grade notifications from the electronic gradebook

Technology Customer Services

Data Warehouse

• Assessment Reporting• Various Administrative departments

o Example: Fine Arts, Gifted and Talented• Detail and Historical information

Technology Customer Services

Technology Support Center

•Upgrade to Problem management system•Dashboard tools for technicians and supervisors

• Customer Tools for faster solutions

Technology Customer Services

Fleet Multifunction Printers/Copiers

• Evaluation of current inventory in the Fleet

• RFP for replacement and maintenance of copiers

Technology Customer Services

Print Shop Services

• Tours of facility and equipment

• Focus on smooth start of school for the campuses

• RFP for Management of Print Shop

Enterprise  Project 

Management

Executive Steering Committee

Bill Moore‐ CFO Lenny Schad‐ CIO

Christopher Smith‐ Business Manager

Dr. Debbie Harris‐ Assistant Superintendent for HR

Anne Faichtinger‐ FinanceOfficer for Special Projects

Scooter McMeans‐ Assistant Superintendent for Support 

Services

Regina Stephenson‐ Director of Purchasing

Kerry Rampelli‐ Project Manager

ERP System replacement includes the following functional groups:

General LedgerProject & Grant Accounting Treasury Management

Acccounts Payable Requisitions Purchase Orders

Fixed Assets GASB 34Inventory & Warehouse

Bid Management Contract Management Payroll

Human Resources Time Keeping General Billing

Accounts ReceivableProfessional Development Appraisal System

Facilities Reservation Benefits Tracking Purchasing

Accomplishments To-Date

Engaged Gibson Consulting Group in Feb. 2008

• Requirements Definition• As‐Is Process Mappings• RFP Creation & Submission Review

• Vendor Demos• Site Visits• Final Vendor Selection

Accomplishments To-Date

Top Three Vendor Selection

• SunGard IFAS• Tyler MUNIS• Lawson

Sept‐ Oct. 2008

• Vendor Demos• 3 days each

Accomplishments To-Date

Site Visits

• Irving ISD•McKinney ISD

November 2008

• Selected Tyler MUNIS

Accomplishments To-Date

January 2009‐ Site Visit to Tyler MUNIS’s corporate headquarters

• Development Life Cycle• Data Conversion Services• Implementation• Disaster Recovery• Support

Where We Are & Our Path Forward

Negotiate Terms & Conditions of 

Contract

February 2009

Intended Go‐Live

• Legal Counsel

• Presentation to the Board

• Jan. 2010 Financials• Mar/Apr 2010 HR/Payroll

Campus Retrofits

New Construction

Building Renovations

Current Technology Standards

Emerging Technology

21st Century Learner

Technology Standards

Mr. David Kendler

Principal

Taylor High School

Technology in the Classroom

Technology in the Classroom

Technology in the Classroom

Technology in the Classroom

Activities to Date

Committees

• Emerging Technology

• Cyber Security• Social Networking

• High School of the Future

School Districts

• Best Practices

Students, Teachers, & Community

• All Levels

Technology in the Classroom

Information Gathered

The Emerging Technology Gap

• Cell Phones• MP3 Players• Blogging• Podcasting• Social Networking• Virtual Schools

Path Forward

Consider Information from 

Committees

Present Information

Define New Standards and Modify Policies and Procedures

Technology in the Classroom

Educational Technology Campus Technology Showcase

Date:  May 5, 2009

Time:  5:30 to 8:30

Place:  Merrell Center

Final Thoughts

Questions?