Resource Management between Project Managers & Team Managers with Microsoft SharePoint - TPG...

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Resource Management

Bridging the resource management gap between project and line managers

The TPG TeamManager AppPerfect for use by:- Project Managers- Resource Managers

TPG TeamManager App is an advanced web-based tool for managers engaged in resource planning for multiple team members and departments…

Why TPG TeamManager App?

It graphically depicts the planned workload of each employee in the department…

The workload is calculated as the sum of the line activities, absences and project commitments.…

By having this real-time graphical view, resource managers can easily recognize the spare resource capacity which allows them to quickly assign resource commitments to project managers‘ requests.

TPG TeamManager is a Microsoft SharePoint App. At this time it works with SharePoint 2010/2013, Office 365, Microsoft Project Server 2010/2013 and Project Online.

It also is available as an Excel based tool.

TPG TeamManager App – Compatibility

TPG TeamManager App – The Environment

Microsoft Project Server

Project X

Task 1 DEV-SQL

Task 2 DEV-.NET

Task 3 DEV-SQL

Task 4 TESTER

Task 5 DEV-.NET

Task 6 DEV-.NET

Task 7 TESTER

Microsoft SharePoint

Microsoft Project Server

Project X

Task 1 DEV-SQL

Task 2 DEV-.NET

Task 3 DEV-SQL

Task 4 TESTER

Task 5 DEV-.NET

Task 6 DEV-.NET

Task 7 TESTER

Microsoft Project ServerTPG TeamManager App

Project X

Task 1 DEV-SQL

Task 2 DEV-.NET

Task 3 DEV-SQL

Task 4 TESTER

Task 5 DEV-.NET

Task 6 DEV-.NET

Task 7 TESTER

Team SitesProject X

Task 1 DEV-SQL

Task 2 DEV-.NET

Task 3 DEV-SQL

Task 4 TESTER

Task 5 DEV-.NET

Task 6 DEV-.NET

Task 7 TESTER

Team SitesProject SiteProject X

Task 1 DEV-SQL

Task 2 DEV-.NET

Task 3 DEV-SQL

Task 4 TESTER

Task 5 DEV-.NET

Task 6 DEV-.NET

Task 7 TESTER

TPG TeamManager App – The Concept

The Concept

- Let all roles in a matrix organization work in their own world

The Concept

- Project Managers request Resources from Team Managers

The Concept

- Team Managers plan the entire work load of their Resources and commit People for Projects

The Concept

- Team Managers plan the entire work load of their Resources and commit People for Projects

- Data is not mixed, instead we compare it in a graphical view

TPG TeamManager App – Important Features

TPG TeamManager

Workload of each team member and department marked with traffic light colors and diagrams

TPG TeamManager

Graphical display of requested and committed resource availability

TPG TeamManager

Graphical display of requested and committed resource availability

Immediate update of the graphic when changes are made to the Gantt chart

TPG TeamManager

The Process, Step by Step – Project Manager Plans

Microsoft

Project

Project X (Tasks)

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Task 7

PM plans the project

DEV-SQL

DEV-.NET

DEV-SQL

TESTER

DEV-.NET

TESTER

Microsoft

Project

Project X (Tasks)

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Task 7

Project X (Resources) Jan Feb Mar Apr May

Department A

Department B

Department A Request 200h 230h 250h 210h 150h

Department B Request 20h 250h 30hPM plans the project

PM assigns generic resources

DEV-SQL

DEV-.NET

DEV-SQL

TESTER

DEV-.NET

TESTER

Microsoft

Project

Project X (Tasks)

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Task 7

Department A

Department B

Department B Request 20h 250h 30hPM plans the project

PM assigns generic resources

Publish

DEV-SQL

DEV-.NET

DEV-SQL

TESTER

DEV-.NET

TESTER

The Process, Step by Step – Resource Manager Plans

TPG Team Manager

Department A Jan Feb Mar Apr May

TPG Team Manager

Department A Jan Feb Mar Apr MayLoad Resources from DB

TPG Team Manager

Load Projects from DB

TPG Team Manager

RM plans Absence & Operations

TPG Team Manager

RM assigns projects to resources

TPG Team Manager

Publish to DB

Microsoft

ProjectTPG TeamManager App

The Process, Step by Step – Project Manager Views

Project X (Tasks)

Task 1 DEV-SQL

Task 2 DEV-.NET

Task 3 DEV-SQL

Task 4 TESTER

Task 5 DEV-.NET

Task 6 DEV-.NET

Task 7 TESTER

Department A

Department B

Commitment 200h 200h 200h 200h 150h

JIM Request

JACK Request

Commitment 100h 100h 100h 100h 50 h

PM sees the comittmentsDepartment A Request 200h 230h 250h 210h 150h

JIM Request

JACK Request

Microsoft

ProjectTPG TeamManager App

The Process, Step by Step – Project Manager Views

Project X (Tasks)

Task 1 DEV-SQL

Task 2 DEV-.NET

Task 3 DEV-SQL

Task 4 TESTER

Task 5 DEV-.NET

Task 6 DEV-.NET

Task 7 TESTER

Department A

Department B

JIM Request

JACK Request

TESTER

PM sees the comittments

PM replaces generic resources

JIM Request 100 h 100 h 100 h 100 h 100 h

JACK Request 100 h 100 h 100 h 100 h 100 h

TPG TeamManager App – Resource Manager Plans

Team „Services“ with insufficient commitment of Sabrina for Project A in March

Sabrina is overcommitted in Feb as a proposed solution for the March problem

Issues to solve: Sabrina is overloaded in March (20 h) and May (24 h)

Project A with 100% commitment of Rebecca and Richard from Team „Research“ and a little conflict at the commitment of Sabrina from Team „Services“

Rescheduling in Feb/Mar will solve the conflict !

TPG TeamManager App – Project Manager Views

TPG TeamManager App – Benefits at a Glance

Efficiently match resource requests from projects and the assignment of employees in the same tool

Create full visibility and cohesive planning between project managers and resource managers

Eliminate project delays and overutilized resource capacities

Increase reliability for project managers in staffing their projects with resources

Make substantiated decisions about hiring additional resources

Visit the TPG Website

www.theprojectgroup.com/teammanager-app

TPG The Project Group – Worldwide Contacts

TPG GermanyDestouchesstr. 68D-80796 MünchenTel: +49 (89) 615593-30info@theprojectgroup.com

TPG United Kingdom3rd Floor, 14 Hanover Street,Hanover Square, London, W1S 1YHGreat BritainTel: +44 8443350368UK@theprojectgroup.com

TPG AfricaRoute 21, Corporate Parkc/o Nellmapius & Goedehoop DriveIrene | South AfricaTel: +27 12 345 3518 Africa@theprojectgroup.com

TPG Austria, CEEMooslackengasse 17A-1190 WienTel: +43 (1) 23060 3145 Austria@theprojectgroup.com

TPG SwitzerlandChristoph Merian-Ring 114153 Reinach BLTel.: +41 (61) 711 33 11Switzerland@theprojectgroup.com

TPG America – Westcoast1 Sansome Street, 35th FloorPMB# 115, San Francisco, CA 94104USA Tel: +1 800 804 0646America@theprojectgroup.com

TPG America – Canada1200 McGill College Ave., Suite 1100, Montreal, QB H3B 4G7CanadaTel: +1 514 418 2537America@theprojectgroup.com

Subsidiary America2500 York Road, Suite 115 Jamison, PA 18929USA Tel: +1 800 804 0646America@theprojectgroup.com

Subsidiary Spainc/ Santa Maria, 26, baixos17820 Banyoles, Girona,SpainTel.: +34 872 208 003Spain@theprojectgroup.com

Resource Management between Project Managers & Team Managers with Microsoft SharePoint - TPG...

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