Post on 12-May-2018
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Electric Reliability Council of Texas, Inc. (ERCOT)
Contract Administration and Procurement
Request for Quote
For
Dell PCs and Laptops_10-16_JKR
Date of Release: 10/31/2016
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1 GENERAL INFORMATION 3
1.1 RFQ Objective 3
1.2 ERCOT Background 3
1.3 Administrative information 3
2 Information and Requirements 5
2.1 General Information 5
2.2 General Requirements 6
3 Appendix 8
3.1 Appendix A - Vendor Information Form and W-9 Form 8
3.2 Appendix B – Request for Quote Pricing Sheet 8
Section 1 – General Information
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1 GENERAL INFORMATION
1.1 RFQ Objective
The purpose of this Request for Quote (RFQ) is to invite suppliers to submit quotes for the procurement
of Dell Laptops and Desktops, including engineering workstations.
1.2 ERCOT Background
1.2.1 Overview of the Electric Reliability Council of Texas, Inc.
The Electric Reliability Council of Texas (ERCOT) manages the flow of electric power to 24 million Texas
customers, representing approximately 90 percent of the state's electric load. As the Independent
System Operator for the region, ERCOT schedules power on an electric grid that connects more
than 43,000 miles of transmission lines and 550 generation units. ERCOT also performs financial
settlement for the competitive wholesale bulk-power market and administers retail switching for 7 million
premises in competitive choice areas. ERCOT is a membership-based 501(c)(4) nonprofit corporation
governed by a board of directors and subject to oversight by the Public Utility Commission of Texas and
the Texas Legislature. Additional information about ERCOT can be found at http://www.ercot.com/.
1.3 Administrative information
1.3.1 How to Respond to This RFQ
Responses to this solicitation will be in the form of a quote according to the format described in this RFQ.
The title of this RFQ is: Dell PCs and Laptops_10-16_JKR. The Quote Deadline is: 11/7/2016 at 1 p.m.
(Central)
1.3.2 Contact Personnel
The ERCOT Contact Person:
Jana Richardson
Vendor Manager
2705 West Lake Drive
Taylor, Texas 76574
Section 1 – General Information
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jrichardson@ercot.com
1.3.3 How to Deliver the Quote
All quotes must be e-mailed to the ERCOT Contact Person at:
jrichardson@ercot.com
1.3.4 Key Activities and Dates
Key activities and tentative dates for this RFQ are presented below:
Procurement Schedule Activity Dates
RFQ release 10-31-16 Quote Deadline 11-7-16 at 1 p.m.
Respondent Selected 11-11-16 Delivery MUST BE RECEIVED
BY 12/31/16
Section 4 – Evaluation
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2 Information and Requirements
2.1 General Information
2.1.1 ERCOT reserves the right to amend this RFQ at any time prior to the specified due date for quotes
(“Quote Deadline”).
2.1.2 At any time prior to the Quote Deadline, a respondent may withdraw its submitted quote by submitting
an email with a signed request for withdrawal to the ERCOT RFQ Contact.
2.1.3 ERCOT reserves the right to reject any quote, to reject all quotes, to accept any portion of a quote, or
accept all quotes if deemed in the best interest of ERCOT to do so. ERCOT also reserves the right to
accept informalities and minor irregularities in quotes received.
2.1.4 ERCOT reserves the right to cancel this Request for Quote at any time, without penalty.
2.1.5 All respondents submitting quotes shall keep their quotes open for acceptance by ERCOT for a period
of 120 days, unless otherwise noted.
2.1.6 All materials submitted regarding this RFQ become the property of ERCOT and will only be returned
to the respondent at ERCOT’s option.
2.1.7 Any restrictions on the disclosure or use of data and materials contained within a quote must be
clearly stated in the quote itself with the indication of enclosed proprietary information as stated in this
paragraph. If proprietary information is submitted, it must be placed in a separate, sealed envelope
with the following information clearly and conspicuously marked: “Proprietary Information Enclosed”
RFQ Name, Quote Deadline.
2.1.8 No oral or written statements made by ERCOT personnel shall be considered addenda to this RFQ
unless the statement is confirmed in writing and identified as a written addendum to this RFQ by the
ERCOT Procurement RFQ Contact Person.
2.1.9 ERCOT reserves the right to seek quote clarification from any respondent to assist in making
decisions.
2.1.10 All quotes submitted shall contain enough detail to allow for ERCOT evaluation. Vague or incomplete
quotes may be rejected.
2.1.11 Respondents shall not contact any ERCOT agent, employee, officer , or director (except for the
ERCOT RFQ Contact) regarding this RFQ or related services. Violators of this rule may be
disqualified.
2.1.12 News releases pertaining to this procurement or any part of the subject shall not be made without
prior written approval of an authorized ERCOT employee.
2.1.13 Respondents may not use the ERCOT name, logo or any other reference to ERCOT, outside of this
quote, without prior written approval by an authorized ERCOT employee.
Section 4 – Evaluation
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2.1.14 ERCOT shall not be liable for any cost incurred by respondents prior to completion of a fully -signed
agreement or issuance of a purchase order. Any cost incurred by respondent in the preparation of the
quote will be borne by the respondent.
2.1.15 ERCOT will evaluate quotes and consider cost, reliability, quality of service, and other factors.
Contracts/Purchase Order(s) will be awarded to the respondent(s) whose final quote will be the most
advantageous to ERCOT. Due to the evaluation procedure for the Request for Quote, lowest dollar
price MAY or MAY NOT indicate the successful awardee. Price constitutes only one of several
evaluation criteria. ERCOT may split into one, two, or three orders and reserves the right to award to
multiple vendors.
2.1.16 Complete payment by ERCOT will be made ONLY after specifications are met and services are
accepted by ERCOT. Alternate payment quotes will be reviewed and evaluated by the ERCOT
Procurement Department and Accounts Payable Department.
2.1.17 A respondent may submit any additional information or data not requested in this RFQ (which the
respondent believes should be considered in the evaluation of a response) by including in its quote a
separate section entitled “Additional RFQ Bid/Quote In formation.”
2.1.18 Upon review and approval of the evaluation committee’s recommendation for award, the ERCOT
Contact will issue a “Notice of Proposed Award” to a respondent. All other respondents may be
notified that an award has been made, but ERCOT does not commit to giving specific feedback to
individual respondents.
2.2 General Requirements
2.2.1 Except for current ERCOT suppliers who have an active Master Agreement with ERCOT or who have
completed the Vendor Information Form (VIF) within the last six months, all Respondents must
complete a Supplier Vendor Information Form along with the proposal and provide it to the person
identified in the form itself when submitting notice of intent to bid.
2.2.2 Before entering into a contract with ERCOT, respondent must become a qualified vendor. The
qualification process may require that Respondent provide information demonstrating respondent’s
financial and commercial viability. In the event respondent’s staff requires unescorted access to
ERCOT facilities, they will be required to undergo identity verification, a background check including a
criminal history report, and drug testing.
2.2.3 Respondent agrees to accept the ERCOT terms and conditions.
2.2.4 This RFQ may contain information that is confidential and proprietary. Respondent may not use the
information contained herein for any purposes other than the preparation of a response to this RFQ.
Section 4 – Evaluation
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Confidential or proprietary information provided by respondent (and marked as such in accordance
with the rules of this RFQ) will be handled as confidential by ERCOT and all project team members
assisting in the evaluation process.
2.2.5 Respondent may bid on one, two, or all three systems.
2.2.6 Respondent must guarantee delivery of all systems by no later than 12/31/16
Section 5 – Attachments
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3 Appendix
3.1 Appendix A - Vendor Information Form and W-9 Form
3.1.1 New Vendors doing business with ERCOT are required to submit signed copies of the NDA, IRS W-9
and Vendor Information Form
Forms can be located at http://www.ercot.com/about/procurement/index.html.
3.2 Appendix B – Request for Quote Pricing Sheet
LINE # QTY DESCRIPTION UNIT PRICE
EXTENDED PRICE
1 40
Dell Precision 15 3000 Series (3510) with the following specs:
Dell Mobile Precision Workstations 3510 XCTO, Windows 7 Prof essional English, French, Spanish 64bit (Includes Windows 10 Pro License)
Processor Intel® Core™ i7-6820HQ (Quad Core 2.70GHz, 3.60GHz Turbo, 8MB 35W,
w /Intel HD Graphics 530)
Chassis Options Intel® Core™ i7-6820HQ w ith USB Type C Thunderbolt Chassis
Operating System Window s 7 Professional English, French, Spanish 64bit (Includes Window s 10
Pro License)
Adobe Photo and
Productivity Software None
Office Productivity Software No Productivity Softw are
Video Card AMD FirePro W5130M w /2GB GDDR5
Energy Star ESTAR Label not included
LCD 15.6" HD TN (1366x768) Anti-Glare LED-backlit (45% color gamut), camera and
mic, WWAN Capable
Memory 16GB (2x8GB) 2133MHz DDR4 Non-ECC
Boot Hard Drive 256GB M.2 SATA Class 20 Solid State Drive
Wireless Intel® Dual-Band Wireless-AC 8260 Wi-Fi + BT 4.1 Wireless Card (2x2)
Mobile Broadband No Wireless WAN Card
Keyboard Internal Dual Pointing Backlit Keyboard, English
Primary Battery 6-cell 84W/HR Battery
Extended Service None
Power Supply 130W AC Adapter
PalmRest Smart Card Reader w ith Thunderbolt 3
Systems Management Intel vPro™ Technology’s Advanced Management Features
DDP|Protected Workspace None
Keyboard Dell Multimedia Keyboard-KB216 Black (US English)
Keyboards and Mice None
Mouse Dell MS116 Wired Mouse Black
Monitors None
Section 5 – Attachments
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Operating System Recovery
Options Window s 10 OS Recovery 64bit – DVD
Placemat No Quick Reference Guide
Diagnostic CD / Diskette No Resource DVD
Hard Drive Software Intel Rapid Storage Technology
Dell Data Security Suites
Encryption and Threat Pr No Dell Data Protection | Endpoint Security Suite Softw are
Dell Data Security
Encryption No DDPE Encryption Softw are
Dell Data Security for Small
and Medium Business None
Projectors None
Software solutions None
Hardware Support Services 3 Year Hardw are Service w ith Onsite/In-Home Service After Remote Diagnosis
Cables and Dongles None
E-port Plus Docking
Stations
2 45 Dell OptiPlex 7040 Small Form Factor with the following
specs:
OptiPlex 7040 Small Form Factor XCTO, Windows 7
Professional English, French, Spanish 64bit (Includes
Windows 10 Pro License)
Processor Intel® Core™ i5-6500 Processor (Quad Core, 6MB, 4T, 3.2GHz, 65W)
Operating System Window s 7 Professional English, French, Spanish 64bit (Includes Window s 10 Pro
License)
Microsoft Application
Software Microsoft Off ice 30 Day Trial
Memory 8GB (2x4G) 2133MHz DDR4 Memory
Hard Drive M.2 128GB SATA Class 20 Solid State Drive
Additional Hard Drive No Additional Hard Drive
Video Card AMD Radeon™ R5 340X (2GB DP/DVI- I)
Removable Media Storage
Device DVD/ROM
Wireless No Wireless
Driver No Wireless Selected
Serial Port/PS2 Adapter No Accessories
Chassis Options OptiPlex 7040 SFF w ith 180W up to 85% eff icient Pow er Supply (80Plus Bronze)
Keyboard Dell KB216 Wired Keyboard English Black
Mouse Dell MS116 Wired Mouse Black
Back Cover None
Systems Management Intel vPro Technology Enabled
Operating System Media Window s 10 OS Recovery 64bit – DVD
Section 5 – Attachments
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Adobe Photo and
Productivity Software None
E-Star ENERGY STAR Version 6.0
OptiPlex 7040 SFF OptiPlex 7040 Small Form Factor XCTO
Power Cord System Pow er Cord (English)
Optical Software No optical drive Softw are
Label Reg Label, SFF, MEX,EPA
Network Card No Bcom required
Dell Threat Protection and
Endpoint Security Suite No Dell Data Protection | Endpoint Security Suite Softw are
Dell Data Security Encryption
No DDPE Encryption Softw are
Dell Data Security for Small
and Medium Business None
Media Card Reader No Media Card Reader Selected
Projectors None
Software solutions None
Placemat No Quick Reference Guide
Processor Branding Intel Core I5 vPro Label
Canada Ship Options US No Canada Ship Charge
Transportation from ODM to
region Standard shipment
UPC Label No UPC Label
Documentation/Disks Safety/Environment and Regulatory Guide (English/French Multi-language)
Diagnostic CD / Diskette No Diagnostic/Recovery CD media
Packaging Shipping Material for System, SFF
CompuTrace Offerings +
Stoptrack Label No Computrace
Hard Drive Software NO INTEL RESPONSIV E
RAID Connectivity NO RAID
TPM Security TPM
Hardware Support Services 3 Year Hardw are Service w ith Onsite/In-Home Service After Remote Diagnosis
Keep Your Hard Drive None
OS Imaging Services None
Configuration Services None
Financial Software None
Monitors None
Printers None
External Storage None
Speakers & Soundbars None
Cables and Dongles None
Keyboards and Mice None
Headsets and Webcams None
Security Devices None
Additional Power Supply None
Stands and Mounts None
3 12 Dell Precisions Workstations T7910 with the following
specs:
210-ACQO Dell Precision Tower 7910 XCTO Base
Section 5 – Attachments
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338-BJNC Dual Intel Xeon Processor E5-2687W v4 (12C,3.0GHz, 3.5GHz Turbo, 2400MHz, 30MB, 160W 619-AIKN Windows 7 Pro English, French, Spanish 64bit (Includes Windows 10 Pro License) 658-BCSB Microsoft (R)Office 30 Day Trial 401-AADF No Additional Hard Drive 421-9982 Thank you for buying Dell 422-0008 Dell Data Protection System Tools Digital Delivery/DT 422-0052 SW,MY-DELL,CRRS 444-BBBG BIOS match checked back to factory 444-BBBS BIOS binary check enabled and verified 640-BBDH Adobe Reader 11 640-BBES Dell Precision Optimizer 640-BBEW Dell Data Protection Protected Workspace 640-BBHR Visit www.dell.com/encryption 640-BBHS Not Selected in this Configuration 658-BBIH Dell Applications for Windows 7 490-BCCK Nvidia Quadro K2200 4GB (2 DP, DL-DVI-I) (1 DP to SL-DVI adapter) 387-BBBE No Energy Star 321-BCEO Dell Precision T7910 1300W Chassis v2, BW 370-ACQM 64GB(16x4GB) 2400MHz DDR4 RDIMM ECC 634-BENZ No DDP|ESS Software 954-3465 No DDPE Encryption Software 403-BBHE Integrated LSI SAS 3008 12Gb/s SATA/SAS controller - SW RAID 0, 1, 10 449-BBGV C2 SATA/SSD 2.5 Inch, 1-4 Hard Drives 780-BBCJ Non RAID 400-AJWJ 2.5" 512GB SATA Class 20 Solid State Drive 401-AART 2.5" 512GB SATA Class 20 Solid State Drive (Additional) 401-AADF No Additional Hard Drive 401-AADF No Additional Hard Drive 411-XXXY Boot drive or boot volume is less than 2TB 412-AADL Dual Processor Heatsink for T7910 401-AADF No Additional Hard Drive 401-AADF No Additional Hard Drive 401-AADF No Additional Hard Drive 525-0057 Kace K1000 Express 429-AAQE 8x DVD ROM Slimline 429-AABU PowerDVD Software not included 510-BBBW Sound Card Not Included 520-AADM Internal Speaker 385-BBBL No Media Card Reader 555-BBJO No Additional Network Card Selected (Integrated NIC included) 817-BBBC Not Selected in this Configuration 386-BBBE No Dell Tera2 Remote Access host card for the Wyse P25 Zero Client 631-AAKY No Out-of-Band Systems Management 650-AAAJ No Anti-Virus Software 580-AADG US English (QWERTY) Dell KB212-B QuietKey USB Keyboard Black 570-AACW Dell MS111 USB Optical Mouse 461-AABV No Accessories 520-AABF No External Speaker 620-AALW OS-Windows Media Not Included 637-AAAM No Dell Backup and Recovery software
Section 5 – Attachments
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430-XXYU Resource DVD not Included 340-ABKW No Quick Reference Guide 470-AATC US Power Cord 461-AAAB Chassis Intrusion Switch 817-BBBB No FGA 389-BDCE No UPC Label 328-BBWN MOD,LBL,REG,T7910,WW 389-BFJT MOD,LBL,REG,T7910,DAO 389-BBRO Intel Xeon Label 328-BBET Shipping Material for System 340-AEYP SHIP,PWS,LNK,NO,NO,AMF 329-BBJL TPM Enabled 332-1286 US Order 989-3449 Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-866-516-3115 997-5852 Dell Limited Hardware Warranty Plus Service 997-5877 ProSupport: Next Business Day Onsite 3 Years 997-5893 ProSupport: 7x24 Technical Support, 3 Years 973-2426 Declined Remote Consulting Service 340-AGIK Safety/Environment and Regulatory Guide (English/French/Dutch) 575-BBCH No Stand included
TOTAL $ -
THIS IS NOT AN ORDER