Post on 30-Jun-2018
REQUEST FOR CONSULTANTS’ QUALIFICATIONS FOR THE
CONSULTANCY OF A CHANGE MANAGEMENT HUMAN RESOURCE CONSULTANT TO ASSIST STAFF OF ETOSHA NATIONAL PARK
MCAN/COM/RCQ/2A01002-B
MCA Namibia (MCA-N) requires the services of an individual consultant (hereinafter referred
to as the “Consultant”) to provide the following services:
Summary of Services
The objective of this consultancy is to provide support to the Deputy Director (DD) of Etosha
National Park for strengthening of the Park with a particular emphasis on the Parks and
Technical Services Sub-divisions, Anti-Poaching Unit (APU) within the Parks Sub-division,
addressing training needs and the provision of training in a structured manner and ensuring
all policies, systems, procedures and structures developed in this HR strengthening
undertaking are consistent and fully integrated with the set requirements.
This document sets out the application procedure and the Terms of Reference for the above
assignment.
Anticipated Start Date: 01 June 2013
Duration of Assignment: The Consultancy will be for 12 months.
Application Procedure and Selection
Before applying, interested Consultants shall review the Terms of Reference (Attachment 2),
which provides a detailed description of the assignment and the qualifications and
experience required of the Consultant.
Interested Consultants shall send their responses, which shall include an Expression of
Interest (EOI) to be considered for the assignment including the date of availability, up-to-
date CV demonstrating that the Consultant fulfils the minimum requirements described in
the TOR, contact details (i.e., address, telephone and fax numbers, e-mail address, website,
etc.), at least three references that can comment on the Consultant’s related work
experience, and any other relevant information.
The selection shall be carried out in accordance with the procedures for Selection based on
the Consultants’ Qualifications method set forth in Annex VI, Section 1.B. 3.7 of the MCA
Namibia Procurement Rules (see the Procurement page on website www.mcanamibia.org
for the Procurement Rules). The selected Consultant will be requested to submit combined
technical and financial proposals for the assignment, which, together with the Consultant’s
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EOI and the attached Form of Contract (Attachment 3), will be used for the negotiation of a
fixed-price contract between the Consultant and MCA Namibia.
Interested Consultants shall submit their responses in the standard MCA-N EOI format
(Attachment 1) to:
The Procurement Manager,
MCA Namibia,
Atlas House,
3rd Floor Room 13
117 Sam Nujoma Drive
Windhoek, Namibia
Alternatively they can send their responses electronically to the following e-mail address:
hshikongo@mcanamibia.org
Deadline for the submission of responses: 13h00 on 02 May 2013.
Attachment 1: Expression of Interest Forms
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Expression of Interest: Form 1
[Location, Date]
Mr. Johann Botha
Director Procurement
MCA Namibia
Dear Sir,
Re: CONSULTANCY OF A CHANGE MANAGEMENT HUMAN RESOURCE CONSULTANT TO ASSIST STAFF OF ETOSHA NATIONAL PARK
MCAN/COM/RCQ/2A01002-B
I, the undersigned, offer to provide the consulting services for the abovementioned
assignment in accordance with your Request for Consultant’s Qualifications dated [Insert
Date] and this Expression of Interest.
I hereby submit my Expression of Interest, which will be open for acceptance for a period of
30 (thirty) days.
I hereby declare that all the information and statements made in this Expression of Interest
are true and accept that any misrepresentation contained in it may lead to my
disqualification.
If negotiations are held during the initial period of validity of the Expression of Interest, I
undertake to negotiate on the basis of the availability of the proposed team members for
the assignment.
My Expression of Interest is binding upon myself and subject to the modifications resulting
from Contract negotiations, and I undertake, if my proposal is accepted, to initiate the
consulting services related to the assignment not later than [insert the date on which you
will be available to commence with the assignment]
I understand you are not bound to accept any proposal that you may receive.
Yours sincerely,
Name and title of Signatory
Address of Consultant
Attachment 1: Expression of Interest Forms
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Expression of Interest: Form 2
Team Composition and Task Assignments
Not Used
Attachment 1: Expression of Interest Forms
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Expression of Interest: Form 3
Curriculum Vitae (CV)
1. Name [Insert full name]
2. Date of Birth [Insert birth date]
3. Nationality [Insert nationality]
4. Education [Indicate college/university and other specialized education, giving names of institutions, degrees obtained, and dates of obtainment].
5. Membership in Professional Associations
6. Other Training [Indicate appropriate postgraduate and other training]
7. Countries of Work Experience
[List countries where the consultant has worked in the last ten years]
8. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]
Language Speaking Reading Writing
9. Employment Record [Starting with present position, list in reverse order every employment held by the consultant since graduation, giving for each employment (see format here below): dates of employment, name of employing organization, positions held.]
From [year]: To [year]:
Employer:
Position(s) held:
10. Work undertaken that best illustrates capability to handle the tasks assigned:
[Among the assignments in which the consultant has been involved, indicate the following information for those assignments that best illustrate his/her capability to handle the tasks listed in the TOR]
Name of assignment or project:
Year
Location:
Client:
Main project features:
Attachment 1: Expression of Interest Forms
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Position held:
Activities performed:
11. References: [List at least three individual references with substantial knowledge of your
work. Include each reference’s name, title, phone and e-mail contact information. MCA
Namibia reserves the right to contact other sources as well as to check references, in
particular for performance on any relevant MCC-funded projects.]
12. Task assigned for this consultancy: Not Used
13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes
me, my qualifications, and my experience. I understand that any wilful misstatement described
herein may lead to my disqualification or dismissal, if engaged.
I, the undersigned, hereby declare that I agree to participate in the above-mentioned assignment. I
further declare that I am able and willing to work for the period foreseen in the above referenced
Request for Consultant's Qualifications.
Signature
Date
Attachment 3: Contract Form
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Terms of Reference
Change Management Human Resource Consultant
for
Etosha National Park
Change Management Initiative
1. Background
The United States of America, acting through the Millennium Challenge Corporation (“MCC”) and the
Republic of Namibia (the “Government”) have entered into a Millennium Challenge Compact for
Millennium Challenge Account assistance to help facilitate poverty reduction through economic
growth in Namibia on July 28, 2008 (the “Compact”). A component of this assistance is the MCA
Tourism Project which has the objective: “To grow the Namibian tourism industry with explicit
targeting of income streams to conservancy households”.
One of the identified critical success factors for achieving this objective is the strengthening of the
infrastructure and management capacity of Etosha National Park (ENP) by way of a change
management process and plan. To this end, MCA, at the request of MET, has contracted a Change
Management Adviser (CMA) with the objective “To assist MET to implement a series of management
reforms aimed at supporting and improving the management capacity of ENP staff and position ENP
to be more competitive in the regional ecotourism market.”
While the role of the CMA is to facilitate and otherwise provide support to the Deputy Director (DD)
ENP in the overall change management planning and implementation process, various forms of
specialist support is also envisaged. In this regard, at a recently held Change Management Workshop
the need for specialist support in the field of Human Resource (HR) management was identified with
specific reference to objectives, activities and deliverables described below.
2. Objective
In accordance with the above, the objective of this consultancy is to provide support to the Deputy
Director (DD) of ENP for strengthening of the Park with a particular emphasis on:
The Parks and Technical Services Sub-divisions
The Anti-Poaching Unit (APU) within the Parks Sub-division
Addressing training needs and the provision of training in a structured manner
Ensuring all policies, systems, procedures and structures developed in this HR
strengthening undertaking are consistent and fully integrated with the requirements of:
Attachment 3: Contract Form
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o Managing ENP in accordance with a decentralized structure and related decentralized
management and administrative policies and systems; and
o The Public Service Commission (PSC) in the Office of the Prime Minister (OPM) of
Namibia.
3. Scope
For the achievement of the above objective the Consultant shall be required to provide the DD ENP
with the following support:
3.1. General HR strengthening Needs
Support the DD ENP with:
Implementation of MET’s approved decentralized Organizational Structure for ENP including
inter alia:
o Reviewing and refining job descriptions and post gradings.
o Review vacant positions and developing a strategy for filling vacant positions on a
priority-based method.
Filling of vacancies based on the above-mentioned method: Improving HR structures and
procedures by clarifying reporting lines and delegation of authority. Developing and
implementing monthly, quarterly and annual work plans as prescribed by the OPM.
Strengthening procedures for handling misconduct, workplace conflicts and grievances – and
thereby maintaining staff discipline and a work ethic/code of conduct - in accordance with
existing Public Service Staff Rules.
Sensitizing ENP staff to the benefit of these management and supervisory tools and how to
apply them effectively in the workplace. Supporting the MCA-N appointed Standing Operating
Procedures (SOP) consultant with the identification and development of standard procedures
for other HR matters in terms of existing Public Service Staff Rules, as may be required.
Sensitizing ENP staff to the theory and practice of performance management in anticipation
of the PSC Performance Management Systems, related to quarterly and annual work plans
that will be cascaded down for application at ENP regional level.
3.2. General training needs
Support the DD ENP with:
Undertaking a rigorous training needs assessment, for the staff of ENP of all categories, in
consultation with CMA and DD ENP.
Formulating a training plan based on the above assessment.
Based on the training plan, providing administrative and logistical support to the DD ENP
support for implementing training initiatives at ENP:
Attachment 3: Contract Form
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3.3. Areas of Specific Focus
Strengthening the Park Management Subdivision
Supporting the DD ENP with the overall strengthening of this Subdivision at Etosha but with priority
attention given to the following:
a. Anti-Poaching Unit (APU) In anticipation of an escalation of rhino and elephant
poaching in Namibia, the Consultant shall be required to contribute to
transforming Etosha’s APU into a more efficient and effective force against
poaching by supporting the DD ENP with relevant and appropriate HR
strengthening initiatives including training.
b. Specialized Security Unit Contribute to addressing significant security challenges
facing ENP by supporting the DD Etosha investigate the desirability and feasibility
of establishing a specialized security unit.
Strengthening the Technical Services Sub-division
3. In anticipation of the completion of substantial infrastructure projects in ENP in the near future,
the Consultant shall also be required to contribute to transforming Etosha’s Technical Services
Sub-division into an expanded and more efficient and effective infrastructure maintenance
service, by supporting the DD ENP with identifying and implementing HR strengthening
initiatives inclusive of training.
Approach
The Consultant shall be guided by best practices in HR change management and capacity-building
interventions, including but not limited to:
An incremental, consultative/participative approach – inclusive of workshops and forums.
Getting the understanding and acceptance (“buy in”) of stakeholders – especially the DD
ENP and his Management Team.
Optimize the use of existing MET and OPM/PSC structures, policies, systems and procedures
where appropriate.
Ensure close cooperation and consultation with MET HR Department and OPM/PSC officials.
Take cognizance of:
o The Induction Training Induction Manuals produced by SPAN Project
o The HR policies, systems and procedures other National Parks and Protected Area
organizations in Southern Africa.
o Training activities and opportunities with Namibian public service and in conservation
field in general.
o Capacity-building related initiatives of other donor-funded programmes.
Attachment 3: Contract Form
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4. Deliverables
The Consultant will be required to submit (hard and electronic copies) and present (power point
presentation) the following reports:
An Inception Report to Etosha Management for discussion and comment prior to the
commencement of the assignment.
Include in this Inception Report a detailed work plan that schedules and prioritises tasks with
time lines and is guided by the approach outlined in Section 3 above
Reports on all HR Change Management workshops, consultative meetings and seminars
undertaken by the Consultant as well other workshops, training courses and HR Change
Management undertakings organized by the Consultant but undertaken by other service
providers.
Interim Reports to Etosha Management for discussion and comment at the conclusion of
each of the tasks listed in Section 3 above.
A Final Consolidated Report to Etosha Management for discussion and comment at the
conclusion of the assignment, and which addresses all of the tasks listed in Section 3 above.
Apart from these reporting requirements, the Consultant will need to successfully undertake and
complete, to the satisfaction of the DD ENP, all of the tasks listed in Section 3 above.
5. Reporting, Timeframe and Level of Effort Required
The Consultant will report to the Deputy Director ENP and the Director of Tourism, MCA-N. The CMA
ENP shall provide the Consultant with technical guidance and logistical support as may be required.
The assignment is scheduled to commence on 1 June 2013 and will run for 12 months.
The Consultant will receive a fixed daily fee for days plus reimbursements for costs, to be negotiated
with MCA-N. Payment will be based on submission to MCA-N and approval of reports, timesheets
and invoices by MCA-N Director: Tourism.
The required level of effort will be for an average of 15 working days per month.
6. Profile of the Consultant
The following are essential requirements:
A university degree or polytechnic diploma in Human Resource Management.
At least 10 years’ experience working in a HR management role in a large organization.
Experience in applying best practices in HR change management interventions within large
organizations – preferably government organizations.
Attachment 3: Contract Form
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The following would be highly desirable:
A sound knowledge of and proven experience in the policies, procedures, systems,
structures, regulations and other requirements of the OPM/PSC of Namibia.
Experience of having worked within a Management Cadre in the Namibian Public Service.
Experience in HR change management interventions within a national park/protected area
context.
Familiarity with MET’s HR, restructuring and capacity-building issues as well as a proven past
sound working relationship with MET staff at all levels.
Attachment 3: Contract Form
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CONTRACT FORM
MILLENNIUM CHALLENGE ACCOUNT NAMIBIA
CONTRACT FOR INDIVIDUAL CONSULTANT SERVICES
MCAN/COM/RCQ/[ ]
This contract for independent consultant services (the “Contract”) is made as of [insert date] by the
Chief Executive Officer of the Millennium Challenge Account Namibia ("MCA-N") acting on behalf
of the Government of the Republic of Namibia whose address is:
For MCA Namibia:
For Consultant:
This contract is subject to the applicable provisions of the Programme Implementation Agreement
(the “PIA Agreement”) between the Millennium Challenge Corporation and the Government of the
Republic of Namibia, signed in January 2009.
1. DURATION OF THE CONTRACT
This contract is effective as of the date of signing and shall expire on [Insert Date], unless
terminated earlier in accordance with Section 7.
It is expressly stated, and the Parties agree, that this Contract is one of an independent consultancy
and not of employment. Therefore, the Parties agree that no legitimate expectation of employment
or renewal of this Contract is or can be created.
2. MANDATE
The Consultant agrees to perform the duties and accept the responsibilities set forth in Terms of
Reference contained in Appendix A of this contract.
3. STATUTE, RIGHT AND OBLIGATIONS OF THE CONSULTANT
The rights and obligations of the Consultant are strictly limited to the terms and conditions of this
Contract. Consequently, the Consultant does not have the right to any advantage, payment, subsidy,
compensation or pension on behalf of MCA-N except for those expressly provided for under the
terms of this Contract. The Consultant warrants that he has not and will not engage in any activity
that would give rise to a right of termination under Sections 5.8 (a) of the Programme
Implementation Agreement.
Attachment 3: Contract Form
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4. REMUNERATION
4.1 MCA-N shall pay the Consultant, as full remuneration for providing part-time based services
under this Contract, a fixed lump sum not exceeding [insert amount] exclusive of VAT. VAT
will be paid in addition to the fee if the Consultant should be registered with the Receiver of
Revenue to pay VAT. All payments owed to the Consultant under this Contract will be paid
directly by MCA into the account set forth in Appendix B (Wire Transfer Instructions), within
30 working days after completion by the Consultant of the deliverables set forth in Appendix A
and the receipt by MCA-N of an invoice, or a tax invoice, as the case may be, for the payment
that is due.
4.2 No other remuneration, favours, compensation or subsidy other than reasonable travel and
accommodation costs travel outside Windhoek as specified in Appendix A, will be paid to
the Consultant under the terms of this Contract.
5. INCOME TAX
The Consultant alone is responsible for the payment of any income taxes that may be owed in
respect of remuneration received in terms of this Contract. MCA-N will not withhold any amounts
from the Consultant’s remuneration for purposes of income tax.
6. INSURANCE
The Consultant shall take out and maintain insurance as is reasonable and customary in the Republic
of Namibia.
7. TERMINATION
Either party can terminate this Contract at any time upon thirty days prior written notice. Except as
expressly stated in this Contract, upon termination or expiration of this Contract, all obligations
under this Contract are terminated.
8. CONFIDENTIALITY
During the term of this contract and for two years thereafter, the Consultant shall not reveal any
sensitive or confidential information concerning the Consultant’s services under this Contract or the
businesses or the activities of MCA-N without prior written authorization from MCA-N.
9. RIGHTS OF TITLE
Any studies, reports or other material, graphic, software or otherwise, prepared by the Consultant
for MCA-N under this Contract shall belong to, and remain the property of MCA-N.
10. NON PUBLIC INFORMATION
The Consultant shall treat and maintain as confidential all information, communications and documents
received in his capacity as Consultant and relating to his duties, this Contract, or MCA-N’s business or
operations. The Consultant shall not disclose such information, communications or documents, except
on a need-to-know basis and under similar obligation of confidentiality and shall not use such
information, communications or documents other than in the course of performance of his duties under
this Contract. These provisions shall survive the termination or expiration of this Contract.
11. DISCLOSURE
The Consultant will reveal to the MCA-N any business or professional employment or activity in
which it has been/will be engaged before or during this Contract. These activities shall not be
Attachment 3: Contract Form
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incompatible with provision of the services required under this Contract and shall not create, or give
the appearance of creating, a conflict of interest.
12. STANDARDS OF CONDUCT
12.1 The Consultant will perform the services under this Contract faithfully, diligently, in
accordance with the highest standards of professional and ethical competence and
integrity, and in a timely manner in order to advance MCA-N’s interests.
12.2 The Consultant shall not engage in any activity incompatible with MCA-N’s interests. The
Consultant will avoid any action, including, without limitation, any kind of public
statement, which will compromise the integrity, independence and impartiality which are
required for the Consultant’s relationship with MCA-N.
12.3 The Program Assets are not intended for personal use and shall therefore only be used by
the Consultant in the performance of his official duties under this Contract, except for
incidental use and as otherwise provided under any policies and/or procedures adopted by
MCA-N from time to time.
12.4 The Consultant affirms and agrees that no payments have or will be received by any official
of MCA-N or any other Government official in connection with the Consultant’s
employment, and no payments have been made by the Consultant to any third party in
connection with the Contract in violation of any applicable Namibian law or MCA-N’s
policies and procedures on conflict of interest and ethics. The Consultant affirms and
agrees that no payments have been or will be received by the Consultant in connection
with the Consultant’s performance of his duties under the Contract, except for payments
specified in Section 4 of this Contract.
12.5 The Consultant agrees that he shall not participate in the selection, award, or administration of
a contract, grant or other benefit or transaction financed in whole or in part by MCC funding, in
which (i) the Consultant, members of the Consultant’s immediate family or household or the
Consultant’s business partners, or organizations controlled by or substantially involving the
Consultant has or have a financial interest, or (ii) the Consultant is negotiating or has any
arrangement concerning prospective employment, unless the Consultant has first disclosed in
writing to MCA-N the conflict of interest and, following such disclosure, MCA-N has agreed in
writing to proceed notwithstanding such conflict and, if requested by MCA-N, the Consultant
will promptly recuse himself or herself from such participation.
12.6 The Consultant agrees that he shall not (and shall seek to ensure in his role as the
Consultant that no other person or entity involved in the selection, award, administration
or implementation of any contract, grant or other benefit or transaction financed in whole
or in part by MCC Funding), (i) solicit or accept or offer a third party or seek or be promised
directly or indirectly for himself or for another person or entity, any gift, gratuity, favor or
benefit, other than items of de minimis value and otherwise consistent with MCA-N’s
policies and procedures on conflict of interest and ethics, or (ii) engage in any activity that
is, or gives the appearance of being, a conflict of interest.
13. RELATIONSHIP OF THE PARTIES; MCC STATUS
13.1 The Consultant acknowledges that MCC is neither the individual employer nor a joint
employer of the Consultant. The Consultant understands that the performance of his
duties will be dictated by MCA-N and not by MCC.
Attachment 3: Contract Form
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13.2 MCC is a United States Government corporation acting on behalf of the United States
Government in the implementation of the Compact. As such, MCC has no liability under
the Contract, and is immune from any action or proceeding arising under or relating to the
Contract. In matters arising under or relating to the Contract, MCC is not subject to the
jurisdiction of the courts in Namibia or any other body in any other jurisdiction.
14. APPLICABLE LAW AND LANGUAGE OF THE CONTRACT
This contract shall be governed by Namibian law and the language of the contract is English.
15. DISPUTE RESOLUTION
Any complaint or disagreement related to the execution of this Contract which cannot be resolved with
amicable discussions will be subject to arbitration in accordance with the Professional Arbitration and
Mediation Association of Namibia arbitration rules in force as of the date of this Contract. I have reviewed
and understood the details of this Contract (which, for the avoidance of doubt, includes the appendices).
SIGNATURES
For the MILLENNIUM CHALLENGE ACCOUNT: For the CONSULTANT:
……………………………………………………… ………………………………………………………
……………………………………………………… ………………………………………………………
Witness Witness
Attachment 3: Contract Form
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APPENDICES
APPENDIX A – TERMS OF REFERENCE
Attachment 3: Contract Form
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APPENDIX B – WIRE TRANSFER INSTRUCTIONS