Name of Institution

1

Amity University NOIDA (Communication Skills)

Semester: III Communication Skills

Module IV: Report Writing

Purpose and Scope of a Report Purpose and Scope of a Report Fundamental Principles of Report Fundamental Principles of Report Writing Writing Project Report Writing Project Report Writing Summer Internship Reports Summer Internship Reports

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A Report is a formal communication, written for a specific purpose; it includes a description of procedures followed for collection and analysis of data, their significance, the conclusions drawn from them, and recommendations, if required.

DefinitionDefinitionAmity University NOIDA (Communication Skills)

Name of Institution

3TypesTypes

REPORT

WRITTEN REPORTORAL REPORT

INFORMAL REPORT FORMAL REPORT

Routine Reports

Interpretive Reports

Informative Reports

Routine Reports Examples: Laboratory Reports, Progress Reports, Inventory Reports, Inspection Reports, Annual Confidential Reports of Employees, etc.

Amity University NOIDA (Communication Skills)

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Fundamental Principles of Report Writing Fundamental Principles of Report Writing • Formal Written Communication• Specific Purpose and Defined

Audience/Reader• Procedures of Collection and Analysis

of Data are described• Data is Organized• Discussion and Description• Documentation of An Incident, Process,

Interpretation, or Strategy etc.

Amity University NOIDA (Communication Skills)

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Purpose and Scope of a Report Purpose and Scope of a Report

In simple words, Report comes into existence when we have an event to be carried back to someone who was not there.

It is usually an answer to a question/hypothesis or a demand from some other person for information.

ImportanceImportance

Fundamental Principles of Report Writing Fundamental Principles of Report Writing

Amity University NOIDA (Communication Skills)

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StructureStructure• Cover• Frontispiece • Title Page• Copyright Notice• Forwarding Letter• Preface• Acknowledgements• Table of Contents• List of Illustrations• Abstract and Summary

Front MatterAmity University NOIDA (Communication Skills)

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7StructureStructure

Main Body

• Introduction• Methodology• Discussion and

Description• Conclusions• Recommendations

Amity University NOIDA (Communication Skills)

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8StructureStructure

Back Matter

• Appendices• List of References• Bibliography• Glossary• Index

Amity University NOIDA (Communication Skills)

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Project Report Writing Project Report Writing

Technical Reports/Project Reports/ Reports in Journalism

A Written statement of the facts of a situation, project, assignment or test; how these facts were ascertained; their significance; the conclusions that have been drawn from them; the recommendations that are being made.

Amity University NOIDA (Communication Skills)

Name of Institution

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Summer Internship Reports Summer Internship Reports

TWO FORMS:

•WPR – Work Progress Report

•Final Project Report

Amity University NOIDA (Communication Skills)

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11

Module IV: Report Writing

Purpose and Scope of a Report Purpose and Scope of a Report Fundamental Principles of Report Fundamental Principles of Report Writing Writing Project Report Writing Project Report Writing Summer Internship Reports Summer Internship Reports

Amity University NOIDA (Communication Skills)

Name of Institution

12

• What is a Report?

• What are the main Features/Characteristics of

Report?

• Discuss the Structure of a Report/Project/Term

Paper/Research Project.

• Explain the Guidelines given for the various

components of a Report.Book Suggested: Business Correspondence and Report Writing by

R C Sharma & Krishna MohanParveen Kumarpkumar12@amity.edu

Amity University NOIDA (Communication Skills)