RENEW Intensive Systems Oversight

Team TrainingWisconsin PBIS Network

Agenda and Introductions

• PBIS and the

RENEW Model

• Team Process

and Planning

• Team Features and

Implementation

• Data Collection

Planned OutcomesDevelopment of a solid, functioning systems team:• Your team will understand the responsibilities of the

systems team and individual RENEW student teams• Your team will develop a clear and concise mission

statement for RENEW, as part of your multi-level system of support

• Your team will identify facilitators and their capacity• Your team will create data rules to identify target

student population

Introductions

• Please briefly share the name of the school you represent and who is on your systems/implementation team

• Share one reason you are here

PBIS and the RENEW Model

TEAM TIME

Step 1Identify 2-3 students who you feel need tertiary level supports. Consider:• Types of problems

exhibited• Academic performance • Social/emotional

characteristics• Issues outside

of school

TEAM TIME

Step 2 Discuss:• How does the school

respond to each of these students now?

• What should the school’s ideal response be?

• What is needed to reach the ideal?

• What are the gaps between what is needed and what exists?

Implementing a Systematic Approach:One System–Not Fifty

A systematic approach to behavioral support means:1. A multi-level continuum of support2. Data-driven decisions throughout the continuum3. Implementing practices that encourage positive

behavior and discourage repetitive undesirable behavior. Practices should be implemented with fidelity.

4. Implementing systems that decrease staff stress and support staff to implement effective practices

5. Promote tier I consistency among staff and administration

Let’s Talk Numbers• Do 100% of your students

have access to core instruction and acknowledgement around behavioral expectations, rules, and routines?

• Do your behavioral expectations match what you believe students need to experience success in and out of school?

• What is 80% of your student population?• Do 80% of your students experience success

after core instruction? • Who are those students who are

not experiencing success? • Is a certain group of students

over-represented?• How many of your students are currently

receiving individualized interventions?• What is 5% of your population?

Universal

School-Wide AssessmentSchool-Wide Prevention Systems

Tier II

Tier IIIRENEW, Complex FBA/BIP

simple individual interventions(brief FBA/BIP, schedule/ curriculum changes, etc.)

small group interventions

(CICO, social and academic support

groups, etc.)ODRs,

attendance, tardies, grades,

credits, progress reports, etc.

Weekly Progress Report (behavior and

academic goals)

Competing Behavior Pathway, Functional Assessment Interview

Tracker Tool, Individual Futures Plan

Positive Behavior Interventions and Supports + RENEW

Malloy, Agorastou & Drake, 2009 Adapted from Illinois PBIS Network, Revised Sept., 2008 & T. Scott, 2004

Watch a video from the University of New Hampshire

Institute on Disability

http://iod.unh.edu/Projects/renew/renew_main.aspx/

RENEW Process Checklist

1. Student engagement2. Post orientation3. Mapping4. Form core team5. Monitoring

RENEW Process ChecklistHandout 1

The RENEW Maps1. History2. Who you are today3. Strengths and accomplishments4. People in my life (resources)5. What works and doesn’t work (preferences)6. Dreams7. Fears and obstacles8. My goals9. Next steps10. Essential next steps and follow up (action plan)

Meet Dan Before RENEWHe took these pictures to represent his priorities

and where he was at.

September 2011

Where Are You Today

Strengths and Accomplishments

September 2011, February 2012

People in My Life

February 2012

What Works and Doesn’t Work

Dreams

Fears and Obstacles

My Goals

Next Steps

TEAM TIME

Experiencing the Mapping

Process

Who are you today?Take five minutes to try this with a partner, then switch roles and repeat.

Help With Your Mapping ExerciseHere are some questions get you started on your Who You Are Today map.• How would you describe

yourself? • How would your friends

and family describe you?• Describe your life today.

How is it different than before?

• What roles do you play in your life (e.g. sister, coach, teacher, volunteer, excellent hunter, crafter)?

How are things for you today?• At home? • At work? • In your relationships?

• How do you feel most of the time?

• What makes you happy? Sad? Mad?

• Are there things you wish were different?

Wraparound/RENEW Phases

Youth identified- emotional

and behavioral

support needs

Phase 1:

Engagement and futures

planning

Phase 2:Team

development and initial planning

Phase 3:

Implement-ation and

monitoring

Phase 4:Transition

Adult life activities,

connections

Team Process and Planning

Resource MappingDocument different resources that are available in your school and community for youth with the most significant emotional and behavioral challenges

Handout 2 Resource Mapping Tool

Individualized Resource Development School, mental health, substance abuse,

vocational rehabilitation, child welfare, juvenile justice, Medicaid, Housing and Urban

Development, Workforce DevelopmentSystemEmployment (SSI/SSDI), Temporary Assistance

for Needy Families (TANF), Chafee Funds (ETV/LINKS), Vocational Rehabilitation

Financial

Current services and support (faith, cyber-based) or finding new resources

and connections based on your goals

Community-based

Family, caregivers, friends, neighbors, social worker, guardian

ad litem, mentors, employers, pastor, church members

Social

Personal experiences, strengths, capabilities,

and talentsHuman

A social worker may say, “I know a family advocate who would be great to have on our list.”

Each of you has knowledge of

possible resources to assist students in

different situations.

A counselor may say, “I have a contact at

the community college who can help

with vocational training options.”

An Efficient and Effective RENEW Systems Implementation Team

• Role and responsibilities• Clear agenda• Norms of collaboration

Identify Team Member RolesTeam leader: starts the meeting, reviews the purpose of the meeting, facilitates the meeting by keeping the team focused on each stepRecorder: takes notes, transcribes the team’s responses on flip chart paper, transparency, etc.Timekeeper: monitors the amount of time available, keeps the team aware of time limits by giving reminders (i.e., “10 minutes left”)Data specialist: enters and accesses data from SWIS or other systemContent specialist: demonstrates competency with behavioral and/or academics and assists in analyzing dataAdministrator: actively encourages team efforts, provides planning time, feedback, and support initiativesCommunications/lead facilitator: acts as the point person for communication between the team and facilitatorsTier III coach: district-level (external) individual who facilitates the team through the process, becomes the school’s main contact with the district, and with the network

Within Your TeamRole Who is Responsible Back up

Team leader/facilitator

Recorder

Timekeeper

Data specialist

Content specialist

Administrator

Communication/lead facilitatorPBIS RENEW coach

Handout 3 Team Roles Worksheet

TEAM TIME

• What are your meeting pet peeves?

• Recall some of the best meetings you’ve had.

Now, create norms to be used at future meetings of your systems team.

Norms of Collaboration

Effective Systems Team Meetings

BeforeSet agenda and send to teamCollect data, review, and prepare summary statements

DuringFollow agenda and time frameReview dataClearly identify needsDevelop solutions w/action stepsTake notes and set action items

AfterComplete action itemsFollow up on action item status

Effective meetings require work before and after the actual meeting time.

Assessing Your Team Process

• Use the Collaborative Team Checklist to identify status and priority level of identified elements

• Use Goals and Objectives Worksheet to record action steps

Handouts 4, 5 Collaborative Team ChecklistGoals and Objectives Worksheet

Features and Implementation

RENEW: System Features1. Creation of a mission statement to ground

your work, linking to existing mission statement/vision

2. Selection of staff, professional development, and ongoing support

3. Coaching4. System for identifying and enrolling students5. Process for developing and monitoring a plan6. Process for evaluating implementation

Practice Selection Template

• Discuss the elements outlined in the Practice Selection Template

• Use the Goals and Objectives Worksheet to record action steps

Handout 6 Practice Selection Template

RENEW System (Implementation) Team

• What will our team be responsible for?

• What will we oversee?• What are we concerned about?• How will we do our work?

Handout 7 Mission Statement Worksheet

Begin to draft a mission statement for your team.

RENEW: System Features1. Creation of a mission statement to ground

your work, linking to existing mission statement/vision

2. Selection of staff, professional development, and ongoing support

3. Coaching4. System for identifying and enrolling students5. Process for developing and monitoring a plan6. Process for evaluating implementation

Characteristics of a Good Facilitator

• Must WANT to do this work• Must be able to make a good connection

with students who may be hard to engage• Must be willing to look at youth differently• Must be committed to the process• Must have a bit of flexible time available

– 1-2 hours per week per RENEW case– Minimum of two RENEW cases in the first year– Participate in monthly online technical assistance sessions

• Must be able to leave school property

RENEW Facilitators• Special educators, school counselors,

vocational counselors, (need school-to-career guidance and services), general education teachers

• Receive 3 days of training and additional coaching support

• Collect and use data to monitor progress, achieve youth goals, and outcomes

RENEW Facilitator Activity• Who do you currently have identified as

facilitators? Are they the “right” people?• Are there any others that come to mind? • After facilitator training, to how many students

will your school have the capacity to offer RENEW? • How will you ensure that facilitators have access

to technical assistance (to ensure sustained implementation)?

Handout 8 RENEW Facilitator Job Description

RENEW: System Features1. Creation of a mission statement to ground

your work, linking to existing mission statement/vision

2. Selection of staff, professional development, and ongoing support

3. Coaching4. System for identifying and enrolling students5. Process for developing and monitoring a plan6. Process for evaluating implementation

Training and Coaching

OUTCOMES% of participants who demonstrate knowledge,

demonstrate new skills in a training setting, and use new skills in the classroom

TRAININGCOMPONENTS Knowledge Skill

demonstrationUse in theclassroom

Theory and discussion 10% 5% 0%

...+Demonstration in training 30% 20% 0%

…+ Practice and feedback in training 60% 60% 5%

…+ Coaching in classroom 95% 95% 95%

Joyce and Showers, 2002

Coaching• Ensures fidelity • Ensures implementation• Develops clinical and

practice judgment • Provides feedback to

selection and training processes• Grounded in best practicesCoaching takes place monthly (first year is provided by network, second year is the district’s responsibility)

Coaching Activity

• Who is the coach for your school?• How will your coach provide support

to your systems/oversight team and facilitators?

• What is his/her availability?

RENEW Coach’s Job DescriptionHandout 9

Mark Your Calendar

Plan on attending Technical Assistance trainings online:• Systems team meets quarterly• Facilitators

meet monthly

Technical Assistance Training Times

Systems team meeting:00/00/00 at 00:00 a.m.

Facilitators meeting:00/00/00 at 00:00 a.m.

RENEW: System Features1. Creation of a mission statement to ground

your work, linking to existing mission statement/vision

2. Selection of staff, professional development, and ongoing support

3. Coaching4. System for identifying and enrolling students5. Process for developing and monitoring a plan6. Process for evaluating implementation

Risk indicators for not completing high school• Retention• Attendance• Course performance• Reading• Behavior

Identify Students Who Are at Risk for Late Graduation or Not Graduating

Risk Indicators for Not GraduatingHandout 10

TEAM TIME

Your Target Population• What are the indicators

that a student needs a RENEW plan? Set your data rules for inclusion.

• What is your capacity to provide RENEW in the coming school year?

• Within your target population, how will you determine which students receive RENEW?

• How will you match RENEW students with facilitators?

Data Collection

RENEW: System Features1. Creation of a mission statement to ground

your work, linking to existing mission statement/vision

2. Selection of staff, professional development, and ongoing support

3. Coaching4. System for identifying and enrolling students5. Process for developing and monitoring a plan6. Process for evaluating implementation

Key Questions

What are the goals you hope to achieve this year (in the context of RENEW)?

How does accomplishment of these goals connect to your success as a school?

Key Features of Effective Data Systems

1. Data are used to answer important questions about outcomes

2. Data are accurate3. Data are very easy to collect4. Data are collected continuously5. Data collection should be an embedded part

of your process – not optional

Key Features of Effective Data Systems

6. Data should be summarized prior to meeting7. Data used for decision-making

integrity/process datastudent outcome data

8. Data used to celebrate success

RENEW Tracker Tool

RENEW Tracker Tool

Information is collected quarterly from each facilitator• Used at Systems/Implementation Team meeting to

action plan and celebrate

Reported to Wisconsin PBIS Network quarterly• Used to action plan and celebrate• Submitted to UNH Institute

on Disability

Your Start-up Plan

Review the following documents and make a plan for sharing them with your facilitators prior to their training.1. RENEW Process Checklist2. Resource Mapping Tool3. Mission Statement Worksheet4. Dates/times of facilitator online meetings

Next Steps

• Determine who will attend facilitator training

• Set your next team meeting (date and time) and put together the agenda

• The systems/implementation team should plan to attend Technical Assistance (online)–Date:– Topic: Creating a RENEW referral process

Please complete the evaluation survey

http://goo.gl/ngHs7j

Acknowledgements

JoAnne Malloy, Jonathon Drake, University of New Hampshire Institute on Disability

Lucille Eber, Illinois PBIS network

George Sugai, Rob Horner: OSEP Technical Assistance Center on Positive Behavioral Interventions and Supports: www.pbis.org

National Implementation Research Network: http://nirn.fpg.unc.edu/

Steve Goodman, Michigan’s Integrated Behavior and Learning Support Initiative (MiBLSi): Miblsi.cenmi.org

Contacts

Rachel SaladisWisconsin RtI Center/Wisconsin PBIS Networksaladisr@wisconsinpbisnetwork.org608-697-7539