Reiner Jabbar IBU Transportation & Logistics January … · SAP Transportation Management 8.1...

SAP Transportation Management 8.1LCL Ocean Freight Scenario

Reiner JabbarIBU Transportation & LogisticsJanuary 2012

Agenda

1. Scenario Overview

2. Elements of the Scenario1. Organizational Data Setup2. Master Data Setup3. Ocean Freight Prebooking4. Forwarding Order Management5. Freight Order Planning, Execution, and Monitoring6. Load Building – Container Consolidation7. Forwarding Order Settlement – ERP Billing8. Freight Order Settlement – ERP Invoicing

3. Summary

4. Available configuration guides and documentation

LCL Ocean Freight - Scenario Overview

Multimodal LCL * Transport - from forwarding order processing, ocean carrier booking, freight planning, execution & tracking to order settlement

Pre-carriage via scheduled FTL trucking company from station to CFS. Loading of container (20 foot standard dry ) at CFS. Drayage of container via fixed trucking shuttle to port-of-loading

Pickup from shippers of individual LTLshipments.

Main carriage ocean transportation via ocean liner using pre-booked freight capacity

Shippers (Tokyo Region,Japan)

Pickup

Main Carriage

Freight ForwarderStation(Tokyo, Japan )

Port-of-Loading(Yokohama Japan)

Freight ForwarderCFS(Yokohama, Japan )

Pre-carriage

Agenda

3. Summary

Overall Scenario Process Flow

ForwardingHouse

Organizational Units Structure

Company code

OrganizationLevel

Office Level

SalesPurchasing

InterforwardersStation Nagoya

InterforwardersStation Tokyo

Operations

InterforwardersStation

Hiroshima,Japan

InterforwardersTokyo, Japan

CC 5000

InterforwardersPurchasing

InterforwardersSales Japan

InterforwardersOperations

EnterpriseEnterpriseInterforwardersTokyo, Japan

InterforwardersCFS Yokohama,

Organization units are used to represent the organizational structure of a company

A company may be structured from different points of view like sales, planning & execution or purchasing

In this scenario the new organizational unit Forwarding House was used, andcombines these 3 views into one.

The Forwarding House depicts a station or business unit. .

Agenda

1. Overall Scenario Process Flow

3. Summary

Master Data

Business PartnersShipper and consignees, ordering party, payer, invoicing party and othersCarriers and other vendors

Vessels and Transportation EquipmentVesselsContainers

Contracts / AgreementsCustomer contractSupplier contract ((haulage, carriers, and other service providers)

Transport Network Elements

LocationsLocation where shipments may change themode of transportExample: port, rail ramp

Carrier ScheduleConnection of loading/unloading locations withvoyage and lay times between portsExample: Vessel loop / schedule

VoyageDetailed trip plan for a specific vessel on a loopon a specific dateDetailed cut-off, departure and arrival times

Sailing ScheduleConnection of loading/unloading locations withvoyage and waiting timesOrigin and destination are container stations, routing is done via POL, PODReference to carrier scheduleExample: CFS-CFS schedule of forwarders

Default routeDefinition of a route consisting of multiple schedules which is used as standard route between two portsExample: Route from Station Tokyo to Station Phoenix with transshipment in Long Beach

Sailing Schedule CFS Yokohama – CFS Los Angeles

Voyage detailsSchedule data for duration, cut-

offs, CFS and port pairs

Default Route Definition: Station Tokyo – Station Phoenix

Combines existing multi modal schedules. Used for

transportation proposals

DeterminantDeterminant if gateway needs to giveexplicit approaval

Container Type Definition

Inside / outside measures / capacity

Temperatureconditions

LCL Ocean Freight Charge Concept using Thru-Rates

PickupStage Type 1

Pre-CarriageStage Type 2

Main-CarriageStage Type 3

On-CarriageStage Type 4

DeliveryStage Type 5

Land Pre-Carriage FreightDimensions;•Source-Destination Location•Weight

•Toll Fee Fix: 25 USD•Fuel Surcharge 3% of Pre-Carriage Freight

Ocean FreightDimensions;•Source-Destination Location•Weight

•THC/Container: 25 USD•B/L Fee Fix: 100 USD

Land On-Carriage FreightDimensions;•Source-Destination Location•Weight

Customer Contract / Agreement (1)

Validity Data

Customer Contract / Agreement: Main Carriage

Calculation Sheet

Agenda

3. Summary

LCL Ocean Scenario - Document Structure Export

Ocean Freight Prebooking – General Data

Assign Booking to an existingsailing schedule

Ocean Freight Prebooking – Assign Schedule

Select Voyage accordingto required date

Ocean Freight Prebooking – General Data

Voyage data copied intobooking

Requirements and Org. Data

Ocean Freight Prebooking – Ports and Detailed Capacity

POL with ETS and cut-off dates

POD withrecovery date

Detailed capacity requirements withconfirmed capacity and container types

Ocean Freight Prebooking – Carrier Confirmation

Confirmation DataCarrier BookingNumber

Carrier BookingNumber

Agenda

3. Summary

Export Forwarding Order – General Data

Service Data

Organisational Data

Requirements Data

Export Forwarding Order – Location & Dates

well Pickup location and date as well as destination location and

requested delivery date

Export Forwarding Order – Stage Data

Select schedule for maincarriage ( default route )

Forwarding Order – Select Transportation Proposal

Select appropriate proposaldefault route

Select appropriate proposalfrom default route

Export Forwarding Order – Stage Data II

Vessel, Voyage and scheduleVessel, Voyage and scheduledata copied from default

Incoterm FOB is consideredIncoterm FOB is consideredwhen calculating stage-

related charges

Pre/Main/On-carriage stagesPre/Main/On-carriage stagesautomatically copied intoorder from default route

2nd. Forwarding Order – Business Partners

2nd. Forwarding Order Incoterm DDP – Charge Details

All Stages billed toshipper

2nd. Forwarding Order – Item Package Details

Dimensional andquantity data

2nd. Forwarding Order – Item Customs Data

Customs data

Agenda

3. Summary

Forwarding Order - Select Booking for Main Carriage

Assigned booking. Optional gateway confirmation

Select booking

Generate Pick Up Order From FWO

Direct creation of pickup order from Forwarding Order

Pick Up Order Overview in FWOPick up order assigned to pickup stage

Pick Up Order – General DataDistance and durationautomatically calculated

Pickup Order Execution : Arrival at Destination

Reporting Event: Arrivalat Tokyo StationReporting Event: Arrivalat Tokyo Station

Planning of Pre-Carriage ( FTL) I Selects Orders to beSelects Orders to beLoaded onto truck bydrag and drop toschedule

Planning of Pre-Carriage ( FTL) II Freight Order for pre-Freight Order for pre-carriage FTL generatedand forwarding ordersassigned

Pre-Carriage Freight Order : General DataOrganizational data andscheduling dataautomatically determined

Pre-Carriage Freight Order : Sample Output Management

Agenda

3. Summary

Ocean Booking – Cargo Management Data after Loading

Assigned forwardingorders. Utilization rate as a %

Ocean Booking – Send Shipping Instructions to Carrier

Send SI to carrier

Ocean Booking – Stage Overview

Booking consistsof 3 stagesBooking consistsof 3 stages

Ocean Booking – Create Pick-Up Order to Container Terminal

Ocean Booking – Pick-Up Order to Container Terminal

Ocean Freight Booking: Shipped-on-Board

Set status after receivingconfirmation from carrier

Ocean Freight Booking: Event generated from SOB

Event automaticallygenerated after status set

Monitor Pre-Alerts at Port of Destination

Worklist of OceanBookings in Transit

Report Arrival at Port of Discharge Event

Arrival at PODReported

Ocean Freight Booking - Cost Overview

Based on freightagreement withcarrier

Agenda

3. Summary

Forwarding Order Settlement Document Structure

Forwarding Order - Charge Overview

Charged as per incoterm FOB

Forwarding Order - Create Forwarding Settlement Document

Trigger creation ofForwarding Settlement Document

Forwarding Settlement Document Create & Transfer

Transfer to ERP Billing

Forwarding Order Document Flow

Corresponding ERP Billing Document

ERP Billing Document for 2nd. Forwarding Order

Agenda

3. Summary

Pick Up Order - Create Freight Settlement Document

Trigger creation ofFreight Settlement Document

Freight Settlement Document Created

Document Hierarchy

Freight Settlement Document Transfer

Transfer to ERP Invoicing

Agenda

3. Summary

LCL Ocean Scenario utilized features & functions new in SAP TM 8.1

Network Master Data & Organization: Forwarding House / Agent (One Organization which covers Sales and Purchasing Extended Location Master (UN/Locode) Enhanced schedule master data: carrier schedules, voyages, default routes, sailing schedule CFS-CFS etc.

Booking / Forwarding Order Management: Movement Attributes (Direction, Shipping Type, Movement Type) Configurable Item types (e.g. type of container)Routing (Configurable definition of stage types, Statistical stages, Differentiation between ordered and actual routing, Default routing), Stage View, Short-Cut functions to directly create job orders (execution orders)Collaboration between Bunisness units and Gateway, B/L creation, Improved visibility of execution status

LCL Ocean Scenario - IIutilized features & functions new in SAP TM 8.1

Cargo Management: Visibility and Document Flow Subcontracting of Pick-Up/Delivery/Dray of Containers to/from Ports, Cargo Status Management, Loading, Unloading Configurable Equipment Type Data (e.g. Container)Consolidation, Deconsolidation

Prebooking / Cartage Management: Cargo Management View allowing flexible container assignmentBook from Schedule Capacity Management Enhanced status management (shipped on board, loaded, unloaded), Container Tracking (via Event Management),

LCL Ocean Scenario - IIIutilized features & functions new in SAP TM 8.1

Forwarding and Freight Contract/Agreement Management:First steps towards Service Product Definition by introducing relevant Data and Attributes (Direction, Mode of Transport, Shipping Type, Stage Type, Service Level) External contract number Simplicity and Usability (Top-Down Maintenance including Calculation Sheet and Rate Tables, Usage of Templates to reduce data entry and increase productivity, …) Master Data Cockpit (Overview Work List showing the relevant data of the agreements including calculation sheets and rate tables)

Rate Tables: Simplicity and Usability (straight forward data entry in the rate table, e.g. all key values and scale intervals, different views, …) Performance improvements Ability to maintain rates w/ partial keys Maintenance of complex rate tables w/ different price units, currencies and calculation types

LCL Ocean Scenario - IVutilized features & functions new in SAP TM 8.1

Calculation Sheets: Simplicity and Usability (On line item level: Validity period, shipping type, stage type, service level; relative rates; reference rate tables)

Charge Calculation: Configurable procedures (e.g. stage level calculation and “through rate and cross-stage” algorithm) Simplicity and Usability (e.g. Aggregated View per Container Type, simplified data entry in overview screen, …) Agreement determination considering organizational and business partner structures,

Customer Billing: Flexible Incoterm Split logic ( FOB, DDP examples )Credit Memo creation

Customs: Handling of Export Declarations (done by the shipper, done by the LSP)

Agenda

3. Summary

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Reiner Jabbar IBU Transportation & Logistics January … · SAP Transportation Management 8.1...

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