Creating a Patron Digital Camera Creating a Patron Digital Camera ProgramProgram

Mattie TaorminaMattie TaorminaHead of Public Services/Processing Manuscript Librarian,Head of Public Services/Processing Manuscript Librarian,

Dept. of Special Collections and University Archives, Dept. of Special Collections and University Archives, Stanford UniversityStanford University

The why?The why?

Under funded, Under funded, overburdened overburdened duplication serviceduplication service

ChangeChange Technology Technology

advancementsadvancements Users needsUsers needs Users expectationsUsers expectations

Steps In Program CreationSteps In Program Creation

Step 1: ResearchStep 1: Research

Step 2: Identify & overcome Step 2: Identify & overcome challengeschallenges

Step 3: Policy creationStep 3: Policy creation

Steps In Program CreationSteps In Program Creation

Step 1: researchStep 1: research Inquire with other professionalsInquire with other professionals Literature reviewLiterature review Web researchWeb research

Steps In Program CreationSteps In Program Creation

Step 2: Identify & Step 2: Identify & overcome challengesovercome challenges

High level policiesHigh level policies Handling concernsHandling concerns Controlling the use of Controlling the use of

digital imagesdigital images Lack of resourcesLack of resources

Stanford’s Camera StationStanford’s Camera Station

Steps In Program CreationSteps In Program Creation

Step 3: Policy creationStep 3: Policy creation Formal policy v. list of guidelinesFormal policy v. list of guidelines Manage user expectationsManage user expectations Publish your policyPublish your policy

Steps In Program Creation--ReviewSteps In Program Creation--Review

Step 1: researchStep 1: research Inquire with other professionalsInquire with other professionals Literature reviewLiterature review Web researchWeb research

Step 2: identify & overcome challengesStep 2: identify & overcome challenges High level policiesHigh level policies Handling concernsHandling concerns Controlling the use of digital imagesControlling the use of digital images Lack of resourcesLack of resources

Step 3: Policy creationStep 3: Policy creation Formal policy v. list of guidelinesFormal policy v. list of guidelines Manage user expectationsManage user expectations Publish your policyPublish your policyGet involvement!Get involvement!

Seek involvement!Seek involvement!

Things to Consider:Things to Consider:

Material review: Material review: condition & condition & relevant lawsrelevant laws

Privilege feePrivilege fee

Potential impact to Potential impact to permissionspermissions

Things to Consider:Things to Consider:

Material review: condition & relevant lawsMaterial review: condition & relevant laws

Patron’s privacyPatron’s privacy Deed of giftDeed of gift Inter library loan (ILL)Inter library loan (ILL) Native American Graves Protection and Repatriation Native American Graves Protection and Repatriation

Act of 1990 (NAGPRA)Act of 1990 (NAGPRA) Health Insurance Portability and Accountability Act of Health Insurance Portability and Accountability Act of

1996 (HIPAA)1996 (HIPAA) Visual Artists Rights Act of 1990 (VARA)Visual Artists Rights Act of 1990 (VARA)

Things to Consider:Things to Consider:Privilege feePrivilege fee

Price per shotPrice per shot Price per pagePrice per page Appointment fee/flat Appointment fee/flat

feefee Price per hour/or Price per hour/or

some derivative some derivative thereofthereof

Things to Consider:Things to Consider:

Impact to PermissionsImpact to Permissions

Private research only v. use for publicationPrivate research only v. use for publication

Retention & reuse of patron images—should Retention & reuse of patron images—should not turn your patrons into copyright holdersnot turn your patrons into copyright holders

Things to Consider--Review:Things to Consider--Review:

Material review: condition & relevant lawsMaterial review: condition & relevant laws Patron’s privacyPatron’s privacy Deed of giftDeed of gift Inter library loan (ILL)Inter library loan (ILL) Native American Graves Protection and Repatriation Native American Graves Protection and Repatriation

Act of 1990 (NAGPRA)Act of 1990 (NAGPRA) Health Insurance Portability and Accountability Act of Health Insurance Portability and Accountability Act of

1996 (HIPAA)1996 (HIPAA) Visual Artists Rights Act of 1990 (VARA)Visual Artists Rights Act of 1990 (VARA)

Privilege feePrivilege feePotential impact to permissionsPotential impact to permissions

Thank you!Thank you!

Mattie TaorminaMattie Taormina

Taormina@stanford.eduTaormina@stanford.edu