READINESS COORDINATOR NETWORK

March 27, 2014

AGENDA

Status of MIS / EBT Implementation Ceres Mini-Demos Clinic Enablement

Hardware Plan Site Surveys & Hardware

Next Steps and Meeting

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STATUS OF IMPLEMENTATIONCERES The “Prep Site” is installed

Allows Ciber and WIC to configure our menus Some data can be pre-loaded --- e.g. Retail Vendors State staff working on configuring food packages,

and food benefit menus --- e.g. design of printed food benefit list for HH

Detailed Functional Design Document (DFDD) review this week Describes all functionality we expect Ceres to

include Basis for any additional development work by

Contractor

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STATUS OF IMPLEMENTATIONEBT

Goal: To replace JPM with minimal delay

Fast track: Use the same Contractor who will replace JPM for VT SNAP EBT program - Xerox

Contract is drafted based on JPM contract and work plan

Speed up approval process

Pick up where we left off with JPM

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CERES MINI-DEMOS

Survey results: few have seen the demos, but those who have, said they were helpful

Updated to add a voice track explaining the function being demonstrated; added animations

Ceres Mini-Demos are posted in shared folder Added voice track & updated existing demos

Enrolling a Baby Producing a VOC Ceres Reports Plotting Growth Charts

New! Data Integrity Donna Bister will send you the instructions for viewing

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CLINIC ENABLEMENT HARDWARE PLAN

Each clinic room and admin workstation will have: Computer (PC), wide screen monitor that swivels,

keyboard, card reader, signature pad, and mouse

Shared by all local agency staff: Printer/scanner – networked to all workstations Think about where this should be placed

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CLINIC ENABLEMENTSURVEYS & HARDWARE Excellent work on surveys - Thanks!

Every clinic room has at least one data jack and enough outlets, and enough room for needed equipment

44 clinic rooms (not counting St A) have winterms. Plan is for PC in every room.

Need to purchase 49-50 PCs, screens, signature pads, keyboards to outfit all clinic rooms (including St A).

One networked scanner/printer for each suite of clinic rooms

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NEXT STEPS

Computer Skills Self-Assessments Outreach Clinic Site Surveys

Send photos or drawings Important to know which cell coverage is available, in

order to identify whether we can install WIFI hotspots

Promote the Mini-Demos

Next Month: Transitioning from Paper to Paperless – Lessons learned from health care

We will be joined by Chantale Nadeau, WIC in the Medical Home nutritionist from Newport Office!

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NEXT RCN MEETING: APRIL 24TH * 12:30 PM-1:30 PM

If you will miss the meeting, please review the meeting materials and contact us with any questions and suggestions http://healthvermont.gov/wic/

ReadinessCoordinatorNetwork Lynne Bortree lynne.bortree@state.vt.us Jeanne Keller jkeller@keller-fuller.com

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