Post on 23-Dec-2015
Protect and Manage Your ContentProtect and Manage Your ContentEnterprise Content Management
AgendaAgenda
Setting the Scene• The opportunity
How Can Microsoft Help?• MS Solution
BPIO modelEnterprise Content Management in Action• Partner
Summary & Call to Action
ECM moving into the mainstreamECM moving into the mainstream
• The Australian Market is expected to be the largest ECM market in Asia Pacific from 2006 to 2012• $30.6 Mil in 2005 to $51.7M• 7.8% CAGR
• In 2005 Revenue is mostly Enterprise business– but growth over the next 5 yrs fueled by Medium and Small Buisnesses
Key drivers for implementing…Key drivers for implementing…
Rank Driver 1-2 yrs
3-4 yrs
5-7 yrs
1 Compliance & Regulatory measures among Enterprises High High High
2 Increasing Needs to Manage Enterprise Records & Documents in the Gov’t &Legal verticals
High High Med.
3 High Volume & Increasing Size of Information Spurring the demand for ECM solutions
High Med. Low
4 High Market Competition Offering Cost Effective ECM Solutions
Med. Med. Med.
5 Growing Needs to Manage, Record & Archive Critical Enterprise Content due to M&A activities
Med. Low Low
6 Change in Business Dynamics Med. Low Low
Business Challenges drive ECMBusiness Challenges drive ECM
Content chaos lowers productivity & content security
Regulatory & legal climate has potential for severe fines and lawsuits
Publishing to multiple web sites is costly and takes too long
Manual, paper based processes lower efficiencies and raise errors
ECM Is The Solution…but challenges remainECM Is The Solution…but challenges remain
Implementations tend to be constrained to specialised departments
User adoption is low due to new work practices
IT deployment/maintenance costs are high
Return on Investments take a long time
Microsoft’s ECM VisionMicrosoft’s ECM Vision
Pervasive ECM throughout the organisation
Enable a wide range of uses cases, out of the box
Deeply integrated components
Interoperable and Extensible
ECM in the 2007 Office systemSingle solution to manage entire content lifecycleECM in the 2007 Office systemSingle solution to manage entire content lifecycle
Document
Management
Web Content
Management
Search
Workflow
Storage
Security
Records
Management
Form Based
Process Automation
Manage Diverse ContentScalable document managementManage Diverse ContentScalable document managementFind and reuse information
Central repository for classifying and retrieving informationImproved search increases results relevancy PowerPoint Slide libraries enable slide reuse
Protect sensitive informationIntegrated rights management for various types of content Excel services for protecting spreadsheetsDocument Inspector removes hidden comments and revisions
Streamline document collaborationStructured authoring with built-in document workflow templatesInitiate and track workflow within Office 2007 programsDocument information panel helps users enter metadata
Satisfy Compliance Requirements Secure records managementSatisfy Compliance Requirements Secure records management
Retain business records Expiration policies that define record schedulesAuditing policies track usage E-mail retention thru Office Outlook 2007/Exchange 2007
Safeguard records from modificationSecure repository locks documents in final stateMetadata changes to records are disabledAccess and usage control
Easily manage litigation discovery Hold lists for different discovery requestsIntegrated search helps find records relevant to discoveryRetention schedule disabled for held records
Efficiently Manage Multiple Web SitesSingle infrastructure for intranet and internet publishing
Efficiently Manage Multiple Web SitesSingle infrastructure for intranet and internet publishingEmpower users to publish content in a timely manner
Web content editor designed for business usersOut-of-the-box approval processingImmediate deployment of critical content
Run rich sites with consistent brandingMaster pages enforce site brandingReady to use, configurable navigation controlsCSS capabilities for pixel level control over look and feel
Simplify content deployment and managementMulti-tier architecture for intranet, extranet, and internet sitesMulti-lingual site variationsSite Manager tool to administer web sites
Streamline Business ProcessesBroad reach forms as process front endStreamline Business ProcessesBroad reach forms as process front end
Automate manual processesRun processes on Windows workflow foundation coreDesign custom workflows with SharePoint Designer and Visual StudioCentrally monitor in-progress & completed workflows
Rapidly design and centrally manage formsOffice InfoPath 2007 as the intuitive design toolMinimize solution downtime with side-by-side upgrade One view to track status of all admin deployed forms
Extend information gathering across boundariesDesign forms once, run on rich client, browser, mobile devicesAccess LOB system data thru the business data catalogData entry validation rules
Conceptual ArchitectureConceptual Architecture
Records Management Web Content
Management
Forms Solutions
Unified Storage Architecture
Unified Services
ECM Components
User Interface
Microsoft Office Web browsers Third- party apps
Workflow Metadata Policies
Search Security/IRM XPS Collaboration
Library Services
Document Management
Why ECM From Microsoft?Why ECM From Microsoft?
Ease of use and tight integration with MS Office ensures wide adoption
Deeply integrated components reduce IT deployment and management costs
Ready to use out of box functionality reduces time to value
Content is protected on server and client
Choosing Where To Start?Choosing Where To Start?
Basic e-mail, file shares, Mostly phone based communication
Ad-hoc teaming around functions and projects, based on IT standards
Standard platform for secure e-mail and IM
Fully managed collaboration platform and pervasive access
Increasing unification of communication channels
Seamless collaboration across the firewall and federation of communication information and policy
Data silos, custom and IT dependent reporting,
Limited automation
Disconnected scorecards and IT dependant reporting & analysis on subject-oriented data
Automation of data loading
Infrastructure for enterprise-wide centralized scorecards and self-service reporting
Centralized data mgmt
Real time closed loop and proactive analysis
Content on paper, file-shares and personal drives. Disparate search tools
Disconnected repositories and sites, with basic search capabilities
Integrated repositories to manage and publish documents & records, with advanced search
Federated documents and records mgmt within and outside enterprise. Integrated search across desktop, enterprise content and LOB
PARTNER CASE STUDYPARTNER CASE STUDY
Call To ActionCall To Action
Register your interest on your session EVAL form for:A Microsoft Solutions Specialist to deliver a deep dive demonstration and business update to you and your key IT decision makersA Microsoft Infrastructure Optimisation Workshop (including workshops providing guidance and best practice on identifying, building and deploying Microsoft Solutions) delivered by a Microsoft PartnerA visit for your IT Decision Makers to our immersive demonstration facility the Microsoft Business Productivity Centre.
Coming soon: Attend an in-depth Industry Briefing in ECM by Microsoft in your capital city in February & March.
Copyright ©2006 Microsoft Corporation. All rights reserved.
Microsoft, InfoPath, the Office logo, Outlook, SharePoint, and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All
other trademarks are property of their respective owners.
This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.