Post on 31-Dec-2015
Project Name :-Sector :-Project Code :-College Name :-
Agenda
• Objective• Team Structure• Focus• Alignment• Approach• Implementation• Sustainability
Objective
• Explain what your primary objective is
Team Structure
• Explain your team structure here with who did what
Focus
• Explain what was your focus during the whole project – this could be for example making sure you stayed within your budget or ensuring the objective was met or have maximum team participation/interaction
Alignment
• Explain here what was your alignment to from amongst the sectors of Technology, Health, Environment, Education, Agriculture
• Explain here the social cause that is undertaken alongwith whether any work is already happening in that area.
• Explain here what will be the social impact of the project
Approach
• Explain here how did you go about the Idea Generation with details around Project background, answering questions like why ; approach on how you reached for this project
• Explain here if there is any Out of the Box thinking, Innovation in idea, approach & results
• Describe here your scope and limitations if any
Implementation
• Explain your long term vision of the project• Showcase how you involved others(Society,
college, media, mentors, etc) into making your project successful
• Detailed road map of your project & how did you actually work according to road map
Sustainability
• Explain how we can utilize same idea in solving other social issues
• Showcase “learning from mistakes”• Do you have a planned business model –
showcase finance etc involved• How did you measure the results? How did
the result impact society
Rules• Duration
– PPT with pictures(if any) : 7 mins– Video/interactive session with audience/feedback/testimonials(if
any) : 2 mins– Q&A with judges : 2 mins– Scoring Time : 3 mins
• Every team member is expected to speak during the presentation(added marks)
• Preferred language of presentation : English• Dress Code : i2i T-shirts• Do not include the “tips”, “Rules” slides in your PPT(this is
only for YOUR REFERENCE)
TIPS
General Guidelines
A good presentation is a “POPAT” presentation
So, what is a good
presentation ?
Seriously, a good presentation requires :• Purpose• Organization• Preparation• Audience• Time
Hahaha, Stop Joking ….
General Guidelines Cont.…
– You need to define your
purpose for giving the presentation
– Teach, Persuade, Prove, Review, Expository, Impress, Put to Sleep, Entertain?
– Often your goal is a high level overview, even for a technical presentation
– Don’t tell them everything you did, you’ll bore them
• Always have an outline• Tell them what you’re going to
tell them, then tell them, then tell them what you told them
• Hint: I am doing this for this presentation
• Problem then solution• Not just “data then solution” or
“solution then problem”
Purpose Organization• An unprepared presenter
loses the audience before even starting
• Practice makes perfect and builds confidence
• Arrive early, make sure everything is set up
• Dress appropriately• Better to dress up than
down• Slides should be done well
in advance
Preparation
General Guidelines Cont…
– Be sure you know your audience well
– Tailor presentation to your audience
• Failure to do this is probably the biggest mistake people make
• You should never give the same presentation twice
– Are there multiple audiences?• If so, direct different slides to
different audiences
– Watch the audience for clues
• Be sure you know how much
time you have while preparing the presentation
• Not 5 minutes before you start
• It is better to end early than to go over
• Always have a watch or clock in view
• You’ll never have enough time to tell everything so stick to the most important
• Rule of thumb• At most 1 slide per minute of
presentation• Better to plan 2 minutes for each
slide
Audience Time
Slide Do’s and Don’ts
Your comments should be more compelling than the slides
Do include 50% white spaceDo use formatting and color to emphasize (e.g.
POPAT)Do provide sources wherever necessaryDo chek yor speling for mestakes
– Typos instantly destroy credibility and conveys lack of preparation
Slide Do’s and Don’ts
× Don’t forget to add meaningful labels, titles, captions, etc. to graphs
× Don’t use light color text × Don’t include unrelated pictures× Don’t use difficult to read fonts× Don’t overuse animation : Makes it difficult and
annoying to navigatePerc
enta
ge
IndustryAcademiaNoYesNoYes
100
80
60
40
20
0
Percentage of People Needing Presentation Skills
Conclusion - It is important to learn presentation skills!
Slide Background
• Do use a light background• Preferably don’t use a dark background
– IF dark color back ground, -use lighter font color
Delivery Do’s and Don’ts
Don’t read or “parrot” the slides / information
Do plan pace breakers for longer presentations Do be passionate about the topic
– Have fun, this is your opportunity
Don’t forget to practice– Record yourself, tape yourself, or use a mirror– Reading through slides does not count as practice
If they need documentation, why give a presentation !
If your audience doesn’t know why your topic is important, you’ve lost them !
Do relax, use nerves to your advantage
Do use body language to help make a point– Purposeful movements
Do use appropriate posture– Don’t slouch– Sitting implies informality
Behavior Do’s and Don’ts
Avoid “Um .. um”Breathe deeply, pause as needed
Don’t speak too fast
55% of communication is visual (body language, eye contact) and 38% is vocal (pitch, speed, volume, tone of voice).
And only 7% is through actual words
Vocal Do’s and Don’ts
Do vary your voice/pitch as per requirement
• Do face audience more than slides– Don’t talk to the screen or wall
• Do memorize slide numbers for key slides• Do show enthusiasm through your words
Most people speak too soft, not too loud
Don’t speak in monotone
Use positive words more often
Do’s and Don’ts
Basic Principal :
SMILE
ALL THE BEST