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Thinking about Project ManagementFor absolute beginners!

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What is project management and why might it be helpful?

+You manage projects in your everyday life.

+ Hosting a dinner party

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Tasks involved in hosting a dinner partyShopping

Prepping the food

Cooking…

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And non-food relatedSetting the table

Inviting guests

Cleaning

And many more!

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Lists

How much will it cost?

What to make for dinner?

Who to invite?

How much time to prepare?

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Which tasks come first?

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Who completes each task?

+Project Management incorporates the Who What Where When How Why

In a logical way

+Project Management Logic

TIMING of the project WHEN is the deadline? In WHAT order do tasks

need to be completed? WHAT needs to be done?

COST of the project HOW MUCH will it cost to

bring this project up to that standard?

WHAT choices cost more than others?

QUALITY of the project WHAT standards must be

met? WHY is that standard

important?

DELIVERABLES of the project WHAT elements make up the total

project? WHO will be responsible for each

element? WHEN will each element be

delivered? HOW will each element be delivered?

+Project Management Logic

ASSUMPTIONS of project

WHO will be the main users?

WHAT factors are you already aware of?

WHY is this project needed?

+Dinner party =Project Management in action.

+How much total TIME do you have before the dinner party (the project)?

+Think about the QUALITY of the party? What minimum standard do you have to meet?

+How much will the party COST?

+What kind of experience would you like to DELIVER to your guests?

+What ASSUMPTIONS can you make about the party?

+Right now all we have is information…

+Task List

Meal Plan Grocery Shop Cook Invite guests

Set table Determine budget Decorate Clean House

Decide on a theme

Assign responsibilitie

s

Shop for decorations Serve meal

+Some of those tasks have to be completed for the next task to begin

+Other tasks are simultaneous

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Timeline of tasks

+Party on Saturday

Monday

•Determine budget

•Decide on theme

• Invite guests

Tuesday

•Meal Plan•Plan decorations

Wednesday

•Shop for groceries

•Shop for decoration

Thursday

•Clean house

Friday

•Set table•Decorate house

•Prep some of the food

Saturday

•Last minute decorations

•Cook•Serve Meal

Sunday

•Clean up

+Party on Saturday with more PM ideas

TIMING

5.5 days until party

QUALITY

Casual comfort

Nice but not overly ritzy

Six guests

COST

Food costs

Decoration Cost

Time off work to prepare

Hire cleaning person

DELIVERABLES

Food• 2 appetizers• 1 salad• 2 side dishes• 1 main course• 1 main dessert• 2 varieties cookies• 2 varieties wine• 2 varieties beer• Coffee

Experience• Sit down dinner• Relax after dinner

with conversation

ASSUMPTIONS

Guests will arrive around the same time

They will be hungry for appetizers

Vegetarian will need special

meal

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Now it’s your turn

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In a recent project, what components of PM were used?

+To Recap:

Mapping Project Out

Analyzing the:

TIMING

COST

QUALITY

DELIVERABLES

ASSUMPTIONS

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+A successful, well managed project in which expectations are clear to both the client and to the project developers.

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Thank You!