Post on 20-Jul-2015
Water Falls Go Green Recycling Program
GMR SolutionsGlobal Project Management Consultants
Final Project Management Presentation for:
Water Falls City CouncilDecember 2, 2013
Global Influence. Managed Results. Resourceful Experience.
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Agenda
• Introduction
• Business Case
• Project Scope
• Project Integration
• Stakeholders
• Communications
• Time
GMR Solutions Confidential
• Cost
• Quality
• Risk Analysis
• Procurement Management
• HR Management
• Q & A
2
About GMR Solutions
• Founded by:
– Gerardo Ortega
– Mark Tupy
– Rob Mertens
• Over 60 years of project management experience
• Background in energy, semiconductor, and telecommunications
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Business Case
• Need public awareness about waste
• Landfill is growing at an alarming rate
• Waste disposal costs are rising
• Chemical wastes are present
• Realize $60K in Federal tax incentives if waste stream is reduced by 10%
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Project Scope
• GMR Solution’s Project scope:
– Develop a recycling program with bins
– Develop a Community Awareness Program
– Develop a chemical waste program
• Out of scope items:
– Develop actual processes/products
– Implementing changes
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Project Scope
• Customer Requirements and Deliverables:
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Go Green Project Deliverables
1. Recycling Program with Bins
2. Community Awareness Program
3. Chemical Waste Program
Project Management Deliverables
1. Work Breakdown Structure
2. Total Project Duration & Cost
3. Major Product Milestones
4. Resource Requirements
5. Risk Assessment
6. Implementation Strategy
Project Scope - WBS
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Project Integration
• Project implementation:
– Develop Work Breakdown Structure
– Identify project duration and cost
– Identify project milestones
– Identify resource requirements
– Conduct a risk assessment
– Develop an implementation strategy
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Stakeholders
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Name Role Influence Classification Requirements Expectations
Mayor – Max Topdog Executive Sponsor HIGH Internal High Quality Service Product
Public Utilities Director – Shesa Worrior
Executive Committee HIGH Internal Vendor Contract Requirements, Quantityof Bins
Keep Satisfied; Inform
Finance Director – Bill Melater Executive Committee HIGH Internal Accurate Project Cost Estimates Manage Jointly
City Council Member – Ido Knowitall
Executive Committee MEDIUM Internal Project Status Updates, Cost Estimates Inform
Project Manager – Dwit Rite Project Manager MEDIUM Internal Project Charter Inform
Purchasing Agent – Sala Vee Project Team Member LOW Internal Vendor Contract Requirements, Quantityof Bins
Inform
Town Administrator – Donna Botherme
Project Team Member; Analyst
LOW Internal Communication Plan Inform
Water Falls Citizens Stakeholders; Key Users LOW Internal Recycle Program Service Information
Government Agency – IRS Stakeholder MEDIUM External Landfill Waste Decrease < 10%
Government Agency – EPA Stakeholder HIGH External Chemical Disposal Approval Permits Inform
GMR Solutions Project ManagementConsultants
MEDIUM External Deliver High Quality Service/Product Inform
Stakeholder Relationship
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Communications
• Project status meetings will be held bi-weekly with project stakeholders
• The Water Falls City Council will be updated with written progress reports sent via email
• The community will be notified in mailings that the recycling program is forthcoming
• Completion of milestones will be communicated
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Time – Milestones
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Project Implementation Milestones1. Chemical
Waste Program
All environmental permits approved and received
7. CommunityAwareness Program
Complete internet media awareness
2. Recycle Program
Complete Service Vendor for Recycling Program
8. Chemical Waste Program
Chemical disposal contract awarded
3. Chemical Waste Program
Disposal containers delivered to warehouse
9. CommunityAwareness Program
Complete mailings
4. CommunityAwareness Program
Complete television media awareness
10. CommunityAwareness Program
Complete posters and flyers
5. CommunityAwareness Program
Complete radio media awareness 11. Chemical Waste Program
First pickup of chemical completed by vendor
6. Recycle Program
Complete Recycling Bins for Recycling Program
12. Recycle Program Complete Service Rollout for Recycling Program
Time – Project Duration
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Total Project Duration
Project Implementation 45 Days
• Recycling Program • 45 Days
• Community Awareness Program • 29 Days
• Chemical Waste Program • 44 Days
Project Closure 10 Days
TOTAL: 55 Days*Project Management Time Not Included
• Project Duration Constraint: 12 Months
Cost
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Cost – Breakdown
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Quality
• Quality Requirements
– Adhere to ISO 14001:2004 for Environmental Management Control of Recycling Practice
– Adhere to ISO 15270:2008 for Plastics Waste
– Follow EPA Standards & Guidelines and Permit Requirements for Chemical Waste
– Recyclable bins should have a 5 year shelf life
– Chemical disposal containers should have a 3 year shelf life
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Quality
• Project Quality Metrics– Reduce Town Landfill
• Decrease Landfill by 10%– Federal Government Incentive for the city to earn
$20,000/yr for 3 years
• Quality Method
Plan Do Check Act
• Quality Tools Used– Flowcharts, Control charts, Checksheets, Pareto
Diagrams
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Quality Planning
Quality Assurance
During Execution
Quality Control
Risks
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Risk Management Matrix (Risk Register)
Description Category Probability Impact Risk Score
Trigger Event Mitigation Contingency Plan
Supplier goes out of Business Vendor MEDIUM HIGH 6 Call from
supplier
Get 2 bin
suppliers
Award contract
to alternate
supplier
Chemical disposal permit
issuance delayed
Permits MEDIUM HIGH 6 Permit more
than 2 weeks
late
Lobby EPA to
issue permit
Delay rollout of
chemical
disposal
program
Volume of recyclable waste is
underestimated
Waste MEDIUM HIGH 6 Trucks on
pickup routes
become full
before
completing
routes.
Create new
routes that
enable trucks to
complete routes
without
overfilling
Bring in more
trucks
Residents are unaware of
recycling program
Community
Relations
MEDIUM MEDIUM 4 Survey results
from small
sample size of
rollout plan
Provide
information
through all
means of media
options
Door-to-door
information
*Note: There are other risks but are of very low probability and will be addressed if arises
Procurement
• Contracts Used: Fixed-Price
• Procurement Statement of Work (SOW) will be provided for each Procured Item
• Selection Method Process:
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Criteria Weight (%) Rating (1-100) Score
Experience 10
Understand Need 15
Price 25
Technical Ability 25
Availability 25
TOTAL 100
Procurement – Items
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List of Procured Items
Category Item
Recycling Program Recycling Bins
Recycling Program Recycling Service Vendor
Community Awareness Program Print Media Materials
Community Awareness Program Print Media Consultant
Community Awareness Program Broadcast Media Materials
Community Awareness Program Broadcast Media Consultant
Chemical Waste Program Chemical Disposal Containers
Chemical Waste Program Chemical Disposal Service Vendor
HR Management
• Team members will be recognized for their contributions at the completion of the project
• Team members will have input into decisions throughout the project
• Team members will be assigned tasks through a responsibility matrix
• Deadlines will be given for assigned tasks
• Bi-weekly status and follow-up meetings will be scheduled
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HR Management
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Name Role Project Management Plan
Project Implementation
Project Closure
Mayor – Max Topdog Executive Sponsor A A A
Public Utilities Director – Shesa Worrior Executive Committee C C I
Finance Director – Bill Melater Executive Committee C I I
City Council Member – Ido Knowitall Executive Committee I I I
Project Manager – Dwit Rite Project Manager C C C
Purchasing Agent – Sala Vee Project Team Member I I I
Town Administrator – Donna Botherme Project Team Member; Analyst
I I I
Government Agency – IRS Stakeholder I I I
Government Agency – EPA Stakeholder I C I
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R R R
*R – Responsible, A – Accountable, C – Consult, I – Inform
Q & A
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