Programs Divisions Organizations Groups

A N S W E R S TO L I F E ’ S P E R S I S T E N T Q U E S T I O N S :

• W HAT I S AN O RG ANI Z AT I O N ANY WAY?

• W HY DO I NEE D PRO G RAMS & D I V I S I O NS ?

• HO W DO I CREAT E P RO G RAMS & D I V I S I O NS ?

Programs & Divs & OrgsOh, my!

Organization is Fundamental

Notice its prominent position on the main menu

Organization: What Is It?

Heavy-duty component of BVCMSIt helps you organizeMore than just a class, roster, group, event, or listIt is not the people; more like a buildingContains people: Members and VisitorsOr just Visitors with no MembersGroups people that have something in commonLike an activity or an attribute

An Organization with Members

Bible Study class

Recreation Team

Church Committee

Mailing List

Mission Trip Group

Homebound

Certified Counselors

May have Meetings associated with it.

An Organization without Members

Worship Service

Fall Festival

Christmas Program

Easter Pageant

Concert

Should always have Meetings associated with it.

All of these allow you to track a Headcount Attendance for reporting as well as individual Visitors for

Outreach.

Recap: Attributes of Organizations

May or may not have MembersMay or may not have MeetingsProvides the means to track Visitors and their

involvement You add Visitors to a Meeting of an Organization

Provides both current and historical information Current Enrollment - Members Attendance - Members and Visitors Previous Members

Meetings

Dates and times…scheduled or ad hoc

Visitors…first-time or repeat

In-Reach…absentees

Volunteers…faithfulness in keeping commitments

Attendance…reporting, trends

Programs

Programs contain Divisions

One way you might think about Programs:They identify types of ministries and their activities

Bible Study Music Recreation Missions

They do not target categories of people based on age or stage of life

Divisions

Divisions contain Organizations

One way you might think about Divisions:Based on age or stage of lifeConvenience…group Organizations together to:

Make it easy to run certain queries for communication Make it easier for on-line registrations Run certain reports Add general flexibility

Let’s Make an Analogy

Just a few…one drawer

Too many for just one drawer…

Trouble Finding your Very Special T-Shirt

You Need Several Drawers

Recap Programs, Divisions & Organizations

In this analogy…

A chest of drawers can represent a Program

It can have several/many drawers, which represent Divisions

Inside each drawer are many items, which represent Organizations