Program and

Registration Information

6/19/2020Academic Advising

I. What does it take to get a

Diploma of Collegial Studies?

II. How do I register

6/19/2020Academic Advising

1. Required Courses

2. English Exit Exam

3. Program Comprehensive Assessment

I. WHAT DOES IT TAKE TO GET A

DIPLOMA OF COLLEGIAL STUDIES

6/19/2020Academic Advising

A. General Education courses

B. Program Courses

6/19/2020Academic Advising

4 English

2 French

3 Humanities

3 Physical Education

2 Complementary

6/19/2020Academic Advising

Based on the results of your Placement Test, you

will be placed in:

◦ 603-101-MA Intro. to College English

◦ 603-101-MB Literature & Composition

◦ 603-101-MC Effective Reading & Writing

6/19/2020Academic Advising

A few of you may be required to take Remedial

English 603-001 or 603-003 before taking 603-101.

Block A

◦ 603-101-MA/B/C (Must be done first)

◦ 603-102-MQ (Literary Genres)

◦ 603-103-MQ (Literary Themes)

Block B

◦ 603-HSA/B/D/E (Program Related)

6/19/2020Academic Advising

If you have not taken the English Placement

test yet – the first writing took place in May-

you can still write it in June or August.

You cannot register for English without

having taken the test. Delaying doing so

may delay your graduation.

6/19/2020Academic Advising

• Placement is based on high school grades or the

online placement test

• 2 CEGEP-level French courses must be passed

• Students with weak or no French background will

have to complete as many as 3 extra Mise à Niveau

(Preparatory) courses: 602-011, 602-012/112, 602-008,

602-009

6/19/2020Academic Advising

Block A

602-100

602-101

602-102

602-103

Block B

Program Related

602-HSA

602-HSB/E/K

602-HSC/F/L

602-HSD/G/M

Block A courses must be done before Block B courses.

6/19/2020Academic Advising

6/19/2020Academic Advising

If you need to take the Test and did not take it in May, the next testing periods are

July and August.

You cannot register for French without having taken the Test. Delaying doing so

may delay your graduation.

For students with a weak or no French background, this is the sequence of courses

to follow:

Caution: Your Progression Chart does not properly display this sequence

START WITH EITHER 345-101 or 345-102.

6/19/2020Academic Advising

Humanities courses are general culture courses that pertain to the

human condition. Courses are multidisciplinary in approach and

are divided into three categories:

Block A

345-101-MQ (Knowledge)

345-102-MQ (World Views)

Block B

345-HSA/B/C/D (Ethics - Program Related)

6/19/2020Academic Advising

• 109-101, 109-102 and 109-103

• Start with 109-101

• If 109-101 is full, start with 109-102

• 109-103 cannot be done until the first two are

completed.

•Students must take 2 complementary courses

•Complementary courses are taken from subject areas different from your program

•To see which complementary courses you may take, please consult the Registration Guide.

•Students in Liberal Arts, Double DCS and French/English DCS programs do not take complementary courses.

6/19/2020Academic Advising

6/19/2020Academic Advising

1. Complementary Courses have their own course codes;

e.g.

• Spanish I: 607-HSA-VA• Introduction to Cinema: 530-HSA-03• Photography I: 500-HTA-VA

2. The three middle characters must be letter codes.

3. If the three middle characters are digits, then you are

choosing the wrong section.

Complementary Courses (Cont’d)

6/19/2020Academic Advising

INTENSIVE

COURSES

INTER-SESSION

COURSES

WHEN DO THEY

TAKE PLACE?

During the semester Between semesters:

early January

mid-May/early June (may conflict

with exam or internship schedule)

August

WHAT COURSES

ARE OFFERED?

Physical Education

Limited offering of:

Humanities

French

Physical Education

Complementary

ARE THERE

ADDITIONAL

COSTS?

Most courses, yes

The odd course, no

Humanities: usually

French: no

Physical Education: it depends

Complementary: no

WHEN DO I

REGISTER?

June→ Fall semester

January→ Winter semester

Watch Omnivox in October

for early January courses

Regular January registration

for mid-May/early June courses

Regular June registration

for August courses

Intensive and Intersession Courses

Since the

inter-

session

course

selection is

very limited,

you can’t be

sure of

getting an

inter-

session

course. It’s

great if you

do, but you

can’t count

on it.

6/19/2020Academic Advising

A. General Education courses

B. Program Courses

6/19/2020Academic Advising

6/19/2020Academic Advising

To find your program grid:

http://www.vaniercollege.qc.ca/advising/program-grids/

Program Grids

6/19/2020Academic Advising

YOUR PROGRAM GRID TELLS YOU WHAT COURSES TO REGISTER

FOR IN YOUR FIRST SEMESTER.

IN SOME CASES, OUR SCHEDULING OFFICE WILL REGISTER YOU

IN YOUR PROGRAM COURSES AND YOU HAVE TO ADD THE

GENERAL EDUCATION COURSES.

IN ALL OTHER CASES, YOU REGISTER FOR ALL THE FIRST

SEMESTER COURSES ON YOUR GRID, THE PROGRAM COURSES

AND THE GENERAL EDUCATION COURSES.

Program Grids (cont’d)

6/19/2020Academic Advising

COURSES IN WHICH THE SCHEDULING OFFICE WILL BE REGISTERING

YOU. THESE COURSES CANNOT BE CHANGED.

◦ IF YOU ARE A FIRST-SEMESTER SCIENCE STUDENT, WE WILL BE

REGISTERING YOU IN YOUR FIRST THREE SCIENCE PROGRAM

COURSES

◦ IF YOU ARE A MUSIC STUDENT, WE WILL BE REGISTERING YOU IN

YOUR MUSIC COURSES THROUGHOUT YOUR STAY AT VANIER.

◦ IF YOU ARE IN A SOCIAL SCIENCE MAJOR, WE WILL BE

REGISTERING YOU IN YOUR MAJOR-SPECIFIC COURSES

◦ IF YOU ARE IN ONE OF OUR THREE-YEAR PROFESSIONAL

PROGRAMS, WE WILL BE REGISTERING YOU IN YOUR PROGRAM-

SPECIFIC COURSES THROUGHOUT YOUR STAY AT VANIER.

Program Grids—Pre-Registered Courses

1) Required Courses

2) English Exit Exam

3) Program Comprehensive Assessment

6/19/2020Academic Advising

I. WHAT DOES IT TAKE TO GET A

DIPLOMA OF COLLEGIAL STUDIES

6/19/2020Academic Advising

• Must be passed

• Can be written in

May or August or December

• Students must have passed 603-101, 603-102, 603-103 or

2 of the 3 and be registered in the third.

6/19/2020Academic Advising

• Registration procedures

and workshop information

are posted on My Omnivox

Portal

• The Tutoring and

Academic Success Centre

(TASC) can help you

prepare for the English

Exit Exam, Room E300

1) Required Courses

2) English Exit Exam

3) Program Comprehensive

Assessment

6/19/2020Academic Advising

I. WHAT DOES IT TAKE TO GET A

DIPLOMA OF COLLEGIAL STUDIES

1. The PCA determines whether a student has

integrated all the learning objectives of their

program.

2. Different programs use different methods of

determining the PCA:

assignment, test, project or fieldwork/stage

3. Takes place in the final semester

4. Must be passed

6/19/2020Academic Advising

VARIA

6/19/2020Academic Advising

See your program grid for your

recommended course load.

Students who need a reduced course

load please contact

advising@vaniercollege.qc.ca

6/19/2020Academic Advising

Friday, September 18, 2020

6/19/2020Academic Advising

After this date, you can no longer delete

courses and will incur failures if you stop

attending classes.

You can make-up for deleted or failed courses by:

•Going to Summer School

•Registering for an Intersession course

•Registering for an extra course - Permission Required

•Staying for one or two additional semesters

6/19/2020Academic Advising

6/19/2020Academic Advising

To be in good academic standing, full-time

students must pass:

• more than 50% of the courses in which

they are registered

• a minimum of 50% of the program-

specific courses in which they are

registered.

6/19/2020Academic Advising

• In some programs, failing the same program-

specific course twice leads to dismissal from the

program.

• In all other programs, failing the same program-

specific course a third time leads to dismissal

from the program.

• The College provides a variety of support

services to help students succeed in their

studies.

•Fall Semester

New Students: August

(Returning Students: June)

•Winter Semester

New & Returning students: January

•Summer School: Register in May

•Intersession Courses:

January: Watch My Omnivox Portal in October

May: Register in January

August: Register in June

6/19/2020Academic Advising

6/19/2020Academic Advising

HIGH SCHOOL

ACADEMIC YEAR SEPTEMBER TO JUNE

THERE IS TIME TO

CATCH UP IF YOU FALL

BEHIND

CEGEP ACADEMIC

YEAR 15 WEEK FALL

SEMESTER

15 WEEK WINTER

SEMESTER

NO TIME TO CATCH UP

IF YOU FALL BEHIND

CEGEP SEMESTER SYSTEM

6/19/2020Academic Advising

CEGEP SEMESTER SYSTEM CONT’D

Good time management is essential:• Stay up-to-date on all school work – no time to

procrastinate• Avoid slacking off – the semester is too short• Don’t miss class unnecessarily – skipping class

can lead to failure• Review and study regularly – “cramming” does not

pay off

Get help for time management and study tips at Tutoring and Academic Success Centre (TASC)

• You will receive a percentage grade and an “R”

score

• Your “R” score average is cumulative and

weighted

•“R” score is used for university admission

• Your academic record is permanenthttp://www.vaniercollege.qc.ca/advising/r-score/

6/19/2020Academic Advising

6/19/2020Academic Advising

For more information about CEGEP

terminology, please see the Glossary on our

Advising page:

View Glossary

6/19/2020Academic Advising

Check My Omnivox Portal home page regularly

Like us on Vanier College Academic Advising

Mio, Important Messages, Surveys, Course Registration

Don’t forget to update your contact info

Monday, August 24, 2020

6/19/2020Academic Advising

6/19/2020Academic Advising

II. How do I register

1.What you need to know

2.Registering

A. Courses to take (program grid)

B. English and French Placement

C. Master Course Schedule

6/19/2020Academic Advising

6/19/2020Academic Advising

https://www.vaniercollege.qc.ca/advising/program-grids/

A.

Program Grid

6/19/2020Academic Advising

Example:

6/19/2020Academic Advising

Example:

Login:

My Omnivox Portal under

Progression Chart

6/19/2020Academic Advising

6/19/2020Academic Advising

Click Progression Chart to view your French placement.

6/19/2020Academic Advising

• The Master Course Schedule

lists courses that are offered

• It is accessible on My

Omnivox Portal. Scroll down

to Academic Advising and

open the drop-down menu

6/19/2020Academic Advising

• The Master Course

Schedule is

organized in numeric

order by discipline

• It is a live schedule

during registration

and it is updated

every 10 minutes

6/19/2020Academic Advising

6/19/2020Academic Advising

6/19/2020Academic Advising

• To see what courses

are being offered

• To find a course

description

• To check for Intensive

and Intersession

courses

6/19/2020Academic Advising

6/19/2020Academic Advising

6/19/2020Academic Advising

6/19/2020Academic Advising

Start Time

9:30

10:00

10:30

11:00

11:30

12:00

12:30

13:00

6 hour appointment

time

6/19/2020Academic Advising

REMEMBER! We will be registering you in

your program-specific courses. Check

your schedule.

• FIRST SEMESTER SCIENCE STUDENTS

• MUSIC STUDENTS

• SOCIAL SCIENCE MAJOR STUDENTS

• ALL CAREER PROGRAM STUDENTS

6/19/2020Academic Advising

6/19/2020Academic Advising

• Enter a 6–digit course

number to request a

course

• To give yourself the

most possible sections

choose “Try All”

• You can also “drop

down” and choose a

specific section

• Searching by specific

sections restricts your

schedule options.

•Searching “Multiple

Choices”

allows you to select

several sections.

•You can combine your

search

by selecting Multiple

Choices

along with specific

sections.

6/19/2020Academic Advising

• You can add or drop

courses anytime during

your 6 hour appointment

time.

• Red bar means you want

to remove the course

• White bar means you are

already registered in the

course

• Green bar means you

want to add a course

6/19/2020Academic Advising

• If there is a

specific course/section

that you want, enter and

confirm it immediately

• After adding the rest of

your courses, you can

view your schedule

• To view your schedule

click on “Show all

possible course

schedules”

6/19/2020Academic Advising

• Omnivox may give you

several different schedules

• Choose the one you prefer

6/19/2020Academic Advising

• You must confirm your

choices to ensure a place in

your courses.

• Confirm using your password

• IT IS A GOOD IDEA TO

CONFIRM YOUR CHOICES

ON AN ONGOING BASIS

• After 20 minutes of inactivity

the system will automatically

log you out

6/19/2020Academic Advising

• This message will appear

if you have not registered

for the recommended

course load for the

semester.

• However, you are still

able to process/confirm

your registration and you

will not lose your

courses.

6/19/2020Academic Advising

6/19/2020Academic Advising

Print or save your schedule

6/19/2020Academic Advising

WHAT IF I NEED HELP?

• Use the online Registration Guide available at:

http://www.vaniercollege.qc.ca/registration-guide/

• Contact us through our helpline Chat at:

https://www.vaniercollege.qc.ca/advising/registration

-information

• The Chatline is only active during the registration

period from 9:00 to 4:00 pm

6/19/2020Academic Advising

Additional Fees

• Intensive or Intersession courses may have

additional fees

• You can pay additional fees:

On My Omnivox Portal under Fee Payment

For other payment methods go to Fee Payment

website at: http://www.vaniercollege.qc.ca/fee-payment/

6/19/2020Academic Advising

Course Correction (Online)

Friday, August 21, 2020

The requests are submitted online and for students who are:

• Missing a Pre-Registered program course

• In need of a Mise-à-Niveau French course (602-011, 602-005 or 602-

009)

• Missing 1-2 courses to graduate.

• Trying to register for a high-school level course (Math/Science)

• Trying to register for a university prerequisite course

• Trying to register for a course you already passed ($5/course hour)

To submit the form please log into Omnivox and on the Main Page go to

Online Forms. Please note that the form is only available during Course

Correction.

Priority is on a first come first served basis. Limit of 1 form per student.

6/19/2020Academic Advising

Preference Course Change

• You can try to make change(s) to your schedule. For

example, change the time, day or section of a course,

or change one course for another.

• Online process using the “Course Registration”

Omnivox module– Saturday and Sunday August 29-30

• There is a $25 fee per successful change

6/19/2020Academic Advising

Course Deletion

Once Preference Course change is over,

schedule changes are no longer possible

but a course can be deleted.

Deadline: Friday, September 18, 2020

6/19/2020Academic Advising

6/19/2020Academic Advising

We are available to answer your questions

advising@vaniercollege.qc.ca

ACADEMIC ADVISING

We wish you success

in your studies