Post on 12-Jan-2016
Productivity Tools for your SAP System 1
Customer Name Here
Date HerePresenter: Jim Halepaska
Productivity Tools for your SAP System 2
• Introduction and Z Option Company Background • GLSU Product Overview
• Why you need a General Ledger Spreadsheet Uploader• How GLSU works
• Functional Demo• Hands-On/ Show and Tell• Specific Examples
• Wrap-Up
Agenda
Productivity Tools for your SAP System 3
Z Option Company Background
• Located in Lewisville, Texas (Near Dallas)
• Formed in 1998
• Started by accountants and programmers
• SAP Software Partner
• World-class products and support
• Customers of all sizes in all industries
Productivity Tools for your SAP System 4
Z Option Customers
Productivity Tools for your SAP System 5
General Product Overview
Productivity Tools for your SAP System 6
Why you need FI Document Uploader:
Functional:• Use all the standard Excel functionality to
calculate values• Never re-key your GL entries again• Minimize the chance of errors• Create more detailed data in less time with
less effort• Improve variance analysis
Productivity Tools for your SAP System 7
Why you need aGeneral Ledger Spreadsheet Uploader:
New Implementation / Re-Implementation:
• avoid throw-away, custom legacy data interface programs
• use for FI balances and have an everyday tool on day one of go-live
• free up development resources to work on enhancements you can't buy off-the-shelf
Productivity Tools for your SAP System 8
Why you need aGeneral Ledger Spreadsheet Uploader:
Technical:• GLSU works now (Free Remote Installation
Assistance requires 1 – 2 hours)• Reduce support and ongoing development
costs• Simplify SAP upgrades• Thousands of users to let us know of
problems
Productivity Tools for your SAP System 9
• Easy user interface• Leverage existing Excel skills• Directly posts from the spreadsheet• Flexible layouts• SAP Document Numbers returned to
the spreadsheet• Attach source workbook to posted
document in SAP
How GLSU Works:
Productivity Tools for your SAP System 10
• Pre-validation of data before loading• Master Data lookups• Post more than 1,000 line items• Post multiple documents from 1
worksheet• Post / Park / Accrual / Foreign Curr Adj• 双重字节字符 (Asian character support)
How GLSU Works (cont’d):
Productivity Tools for your SAP System 11
• Free Trial Period• Premium and Standard Users• SAP 4.6c and later• Unicode Support• ECC 6.0? / NewGL?• SAP GUI
How GLSU Works (cont’d):
Productivity Tools for your SAP System 12
LSI Logic Efficiencies using GLSUTotal Hours Required Each Month Total Line Items Booked Each Month Efficiency - Line Items / Minute
TaskBefore GLSU
With GLSU Diff %
Before GLSU
With GLSU Diff %
Before GLSU
With GLSU Diff %
Rent 8.00 3.00 5.00 63% 138 138 0 0% 0.3 0.8 0.5 167%Calling Cards 6.00 1.00 5.00 83% 167 261 94 56% 0.5 4.4 3.9 838%Teleconferencing 3.00 0.75 2.25 75% 100 100 0 0% 0.6 2.2 1.7 300%Telecomm 8.00 0.75 7.25 91% 250 250 0 0% 0.5 5.6 5.0 967%Temp Services 32.00 1.00 31.00 97% 252 502 250 99% 0.1 8.4 8.2 6275%Pagers 12.00 2.00 10.00 83% 200 2,000 1,800 900% 0.3 16.7 16.4 5900%AMEX airfare 18.00 2.00 16.00 89% 950 950 0 0% 0.9 7.9 7.0 800%
87.00 10.50 76.50 88% 2,057 4,201 2,144 104% 0.4 6.7 6.3 1592%
– Prepared by Laurie Keene at LSI Logic
Productivity Tools for your SAP System 13
User-Configuration
Productivity Tools for your SAP System 14
On-line Pre-Validation of Data
Productivity Tools for your SAP System 15
Off-Line Pre-Validation of Data
Productivity Tools for your SAP System 16
Pre-Validation of Data
• Material• Posting Keys• Profit Centers• Tax Code• Trading
Partner• Vendor• WBS Element
• Business Area• Business Area Fund• Commitment Item• Company Codes• Cost Centers• Cost Element• Currency• Customer
• Document Types • Employee
Number• Field Status
Group• Fixed Asset• Fund• Fund Center• GL Accounts• Internal Order
Productivity Tools for your SAP System 17
Additional Validation Info
• Custom Pre-Validations• Write your own GLSU pre-validations• Written in ABAP using your own resources• All errors are returned to Excel
• SAP validations• All SAP occur at posting• Displayed one at a time in Excel
Productivity Tools for your SAP System 18
Direct Posting Process
Productivity Tools for your SAP System 19
Hands-on Portion of Demo– Spreadsheet Walkthrough
– Initialize a new GLSU page– Key two-line JV with minimum
field status group requirements
– Show balancing feature– Add/change/delete columns
with GLSU-> Choose Fields– Validate Documents with
GLSU->Validate– Add Blank Columns– =glsu_description functionality– Add formulas to columns– Add document number to
header and show auto-population
– “Skip” feature in “A” column
– Spreadsheet Options– Multiple Systems– Post/Park/Accrual– Formatting options
– Posting– Save file– GLSU->Post Document– Show error handling– Login is maintained between
postings
– Exporting– Save file– GLSU->Export Document
Productivity Tools for your SAP System 20
Hands-on Portion of Demo (cont’d)
– ZGLSU Walkthrough– Post an Export file– Maximum lines per document– Balancing account
maintenance
– User History– Show history for user– Show reset functionality– Configurable retention period
(new in version 2.1)
– Validation Options– Turn on/off specific fields– Turn on/off master data texts for
specific fields– Premium user site-wide
configuration over Suppressed/Required/Optional
– Company Code specifier– Initial order of fields in picklist
– Administrative Functionality– Upload/Download Templates– Maintain License– Maintain Premium Users– Technical Settings
Productivity Tools for your SAP System 21
GLSU Example Templates– Expense Report
– Journal entry form
– Multiple Misc. Vendor invoices
– Asian character support
Productivity Tools for your SAP System 22
Travel & Expense Form
Productivity Tools for your SAP System 23
Journal Entry Form
Productivity Tools for your SAP System 24
Multiple Misc. Vendor Invoices*
*Dropped Header feature may be used on most header fields on any transaction
Productivity Tools for your SAP System 25
Asian Character Support (unicode)
Productivity Tools for your SAP System 26
Z Option Future Focus
• Planned Enhancements
• Development Prioritization
• Annual Attendance at SAPFI, ASUG, and GFOA Events
Productivity Tools for your SAP System 27
Wrap-Up
• General Q & A
• Contact Information: www.zoption.com
Jim Halepaska(972) 315-8800
ext. 205Jim@zoption.com
Charles Cathcart(972) 315-8800
ext. 202 charles@zoption.com
Shari Alexander(512) 259-7277
shari@zoption.com