Productive Knowledge Work

Samuel Driessen

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Introduction

myself you

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How do you get things done?

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Or is this more like you?

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Discussion

Where do you stand? And why? Are you productive there? Example of (non-)productive behavior?

Where do you want to stand? And why? Experience with other productivity methods?

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Overview & Goal of Workshop

introduction to GTD demo GTD apply GTD share productivity tips & tricks

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Situation

Have you learned to be a knowledge worker (2.0)? “… works primarily with information or … develops and

uses knowledge in the workplace” (Drucker) Getting (the right) Things Done

Productivity = Effectiveness (Doing the Right Things)

Performance = Efficiency (Doing Things Right)

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Productivity methods

usually vague not practical not easy not work-private life integrated

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Basics

Get things out of your head… … put them in a trusted system … … so you have them when you need them.

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Step 1 - A bucket

Get everything out of your head books tasks ideas

Collect it in a bucket

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Step 2 - Process Bucket

Top down One at a time Don’t put it back First time: Do it in 1 day. Then: Do it daily

Is it actionable? Yes?

What is the next outcome? What is the successful outcome? Do (< 2min.) - Delegate - Defer

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Step 3 - Organize

No? Trash Archive (reference) Someday/Maybe

Yes! Defer! relate to project waiting for calendar task list

one list for work and private!

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Step 4 - Review

browse your trusted system Daily

calendar task list waiting for

Weekly bucket someday/maybe download mind

Every now and then higher altitudes

10.000 feet: current projects 20.000 feet: areas of responsibility 30.000 feet: 1-2 year goals 40.000 feet: 3-6 year goals 50.000 feet: life

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Step 5 - Do

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GTD flow

In-basket

What is it?

Is it actionable?

Do it Delegate it Defer it

Waiting Calendar Next actions

Projects

Projects plans

Trash

Someday/Maybe

Reference

No

Yes

Yes No<2min.?

multistep actions?

Stuff

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Also… 2.0

Think outside traditional tools Email is closed New tools are open, transparent, support network

effects, sharing, etc.

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Why focus on email?

The primary workplace of a knowledge worker! “Email as a habitat”

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Tickler system (43 folders)

a folder for every day of the month (31) a folder for every month (12)

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Assignment

Apply GTD steps to your work/life step by step, not all at once write plan on one paper

Which step do you find the biggest improvement? Which step is the hardest to implement?

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How I use it?

My Bucket Inbox zero

touch an email once 2 minute rule drag to calendar make task in Task list (print it) cc in pink internal feeds in Outlook Xobni in Outlook search Waiting for Turn off notification

Scan articles I want to keep to pdf (small paper archive) Use an external feedreader Google Reader

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Share Productivity Tips

Write down your own Or: Ask for one Present them to each other

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Feedback & Follow-up

Pass your action plan to a buddy & make appointment

GTD Océ community? Profiency training?

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Giveaways

Handout: the GTD workflow the GTD summary Folder Novay productive Outlook use

Internet: Business 2.0 article about GTD Wired article about productivity and GTD Video: How does David Allen work? Video: Inbox Zero at Google by Merlin Mann Video: GTD at Google by David Allen

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