PRESENTATION TO THE SELECT COMMITTEE ON LOCAL GOVERNMENT AND ADMINISTRATION

Budget Briefing

BRANCH: MONITORING AND EVALUATION

Ms Tumi Mketi

07 May 2007

STRUCTURE OF THE PRESENTATION

1. Chief Directorates of the Branch

2. Strategic Objectives

3. High level reflection on the Branch Performance: 2006/07 Financial Year

4. Branch Strategic Priorities for 2007/08

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1. Chief Directorates of the Branch• Corporate Planning and Project Management

• To co-ordinate Strategic Planning processes and provide project management capacity in the Department.

• Performance Monitoring and Evaluation

• To coordinate and develop Monitoring, Reporting and Evaluation capacity in the Department.

• Internal Audit and Risk Management

• To provide an Internal Audit and effective Risk Management service.

• Compliance and Legal Services

• To render legal support, and provide contract management and Due Diligence in support of corporate governance.

• Corporate Secretariat

• Cluster liaison and Corporate Secretariat Services.

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• Monitor performance, evaluate service delivery and communicate development.

• Strengthen dplg organisational capacity and capability.

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2. 2006/07 STRATEGIC OBJECTIVES

3. High level reflection on the Branch Performance:

2006/07 Financial Year

TARGET PROGRESS

3.1 PLANNING - A three year Medium Term Performance Plan (MTPP 2006 – 2009) developed and submitted on time.

- Annual Report 2005/06 developed and submitted on time.

- Coordinated implementation of Business Plans through Quarterly Review Meetings

- Alignment of Strategic documents (MTPP 2006-2009; 5yr Local Government Agenda, 5yr dplg Strategic Plan).

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3. HIGH LEVEL REFLECTION ON BRANCH PERFORMANCE: 2006 / 07 FINANCIAL YEAR

TARGET PROGRESS

3.2 MONITORING AND REPORTING

3.2.1 Conducted M & E Readiness Assessment in all Provincial Departments of Local Government.

- Convened a National Monitoring and Evaluation (M & E) Workshop in May 2006.

- M & E Forums established in six Provinces.

3.2.2 Monitored implementation of the Local Government (LG) 5yr Strategic Agenda.

- Draft integrated dplg M & E Framework developed.

- Developed templates for reporting on the first six months of the LG Strategic Agenda.

- Coordinated, analysed and developed a consolidated Provincial report on the implementation of the 5yr LG Strategic Agenda.

- Conducted Business Process Mapping of all M & E functionaries in the Department, and related Sector Departments.

- Developed a compendium of Indicators for dplg.

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3. HIGH LEVEL REFLECTION ON BRANCH PERFORMANCE: 2006 / 07 FINANCIAL YEAR

TARGET PROGRESS3.2.3 Monitoring and Reporting

support to Project Consolidate.

- Developed Project Consolidate Monitoring tools and Indicators.

- Developed system for Monitoring of Presidential Izimbizo, and piloted in four Provinces ( Free State, Limpopo, Western Cape and Gauteng).

3.3 GOOD GOVERNANCE AND COMPLIANCE

- All internal Audit and Risk Management Plans developed, and implemented.

- All Audit Committee meetings held as planned.

- Risks awareness programme rolled-out throughout the Department.

- Project Management Framework developed.

- Developed and implemented a Cluster Liaison Strategy

3.4 LEGAL SUPPORT - Support the process towards the re-alignment of Provincial Boundaries.

- Support the 2010 Structures with regard to the Minister’s role as Board Member of Local Organising Committee and Chairperson of Host Cities 8

3. HIGH LEVEL REFLECTION ON BRANCH PERFORMANCE: 2006 / 07 FINANCIAL YEAR

4. Strategic Priorities for 2007 – 2012

4. STRATEGIC PRIORITIES FOR 2007 - 2012

• Coordinate implementation of the dplg Strategic Plan 2007 – 2012

• Development of year two Implementation Plan of the LG Strategic Agenda.

• Development of a dplg Planning model and cycle.

• Review the effectiveness of Quarterly Reviews.

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4.1 CORPORATE PLANNING

4. STRATEGIC PRIORITIES FOR 2007 - 2012

• Develop and implement an integrated M & E System that incorporates the role of three spheres of Government.

• Develop monitoring and reporting regulations for Local Government.

• Monitor and coordinate reports on the implementation of the 5yr LG Strategic Agenda, and develop a long term Implementation Plan.

• Develop M & E capacity of Practitioners in dplg, Departments of LG in Provinces and Local Government.

• Develop a model for Data collection, analysis and verification.

• Develop Impact Indicators for the 5yr LG Strategic Agenda.

• Provide guidelines to ensure effective and efficient functioning of M & E Forums in Provinces and Districts.

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4.2 Monitoring, Reporting and Reporting

4. STRATEGIC PRIORITIES FOR 2007 - 2012

• Develop Internal Audit and Risk Management Plans for 2007/08.

• Develop capacity of Managers with regard to Internal Audit and Risk Management issues.

• Develop and customise Corporate Secretariat model in Provinces.

• Develop a Fraud Prevention Strategy.

• Provide Legal support and advise towards the review of the LG White Paper and White Paper on Provincial Government.

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4.3 Good Governance and Compliance

4. STRATEGIC PRIORITIES FOR 2007 - 2012

• Provision of legal support and advice.

• Develop a good practice handbook on Contract Management.

• Develop procedure manuals and guidelines to give effect to the Project Management Framework.

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4.3 Good Governance and Compliance

LEGISLATION FOR 2007

• Local Government Laws Amendment Bill

• Cross-boundary Municipalities Laws Repeal and Related Matters Amendment Bill(Constitution Thirteenth Amendment Bill of 2007)

Thank you!14