18th November 2009

1. PROGRESS WITH ESTABLISHING THE DEPARTMENT OF HIGHER EDUCATION AND TRAINING

2. TRANSFER OF COLLEGE FUNCTION

3. TOWARDS THE 2010/11 BUDGET

The establishment of two new Departments Basic Education Department of Higher and Training

The shift of major functions from the Department of the Labour to the Department of Higher and Training.

Organizational Scoping and Design The identification of posts, staff, funding and

assets to the move. Logistical arrangements regarding

accommodations and IT Consultations with Unions and Staff Change Management processes Impact on the concurrent educations functions All of this had to be effected within the current

funding envelope for all three departments.

• The purpose of the NMOS Organizational Report is to finalize the organizational design and processes in order to conclude:

– Consultation with labour in departmental chambers.

– Approval by the relevant Executive Authorities for the identified functions, staff identified for transfer and organisational structure of affected departments.

– A determination by the Minister for the Public Service and Administration on the transfer of functions and concomitant staff.

Staffing and Organisational Structure Assignment of legislation determines

functional split (distributed) Agreement re quantum of split across

functions ready for Ministerial approval▪ Intact Functions (e.g. Branch Higher Education)▪ Split Functions (e.g. Finance, Communication, Exams,

Teacher Education) Organogram ready for sign-off▪ Interim organogram is a duplication of DoE

Organogram for purpose of receiving staff into DHET▪ New Organizational structure to be developed and

approved as next step

Decisions still to be made about which staff to be moved▪ Principles follow the logic of the split and individual

will be consulted

Recruitment Other matters: see Project Template

(distributed) Budget Accommodation Logistics Assets IT

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Functions

Higher Education Branch Intact

FET Colleges Chief Directorate Intact

ABET Directorate Intact

NHRDS support unit Directorate Intact

System Planning and Monitoring Duplicated

Auxiliary Services (Office of DG) Duplicated

FET Examinations Split

Social Cohesion Duplicated

Teacher Education Duplicated. split

Corporate Services Duplicated

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Number of staff and post (salary level )for transfer

DBE DHET

15 8 5

14 17 13

13 48 33

12 136 73

11 5

10 200 52

9 1 1

8 39 29

7 45 45

6 158 37

5 57 44

4 10 28

3 34 67

2 28 74

TOTAL 646 504

.

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LEGAL INSTRUMENTS Legal amendments have taken place and this is finalised. A Memorandum of Understanding between the Departments of

Basic Education and Higher Education and Training still to be finalised:▪ an agency service around the Examination function ▪ the corporate services function

 Section 10 PSAA authority to MBE to sign variation order for new building.

Tenders between two departments identified for sign off. Legislation needs cleaning up. Appointment of Minister over DoE urgent awaiting DPSA Draft MoU with DHET-DoL, DHET-PEDs, DBE-DHET

CHANGE MANAGEMENT AND COMMUNICATIONS DoE Transitions Bulletin published

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Consultation with Unions and Staff. DBE,DHET and DoE consultations started 7th

Oct 09 DoE broad management consultation started

16 Oct 09 Union membership briefed on 15 Oct 09. Macro organogram and project plan shared. The Departmental Chamber established a

Task team of members to deal with the day to day matters on NMOS.

Task Team to meet on18 November 2009 to consult on criteria for split and selections of persons,

Minister and DG - DHET have met relevant SDS Staff on 30 Oct 09

Staffing and Organisation Structure Assignment of legislation determines

functional split Agreement re quantum of split across

functions not yet agreed. Unresolved:▪ Split Functions (e.g. Finance, HR) ▪ Regional Staff

Unresolved matters: DHET and DoL are still trying to achieve

consensus in organization scoping, finalizing staff audits and completing organizational structures.

DGs have as yet not signed MOU/Protocol as there is a dispute on the whether DHET can be the accounting officer for vote 15 in 2009/10. DoL awaiting legal advice from State Attorney. Agreed that

DHET protected by a letter of ‘expectation’ sent to DG Labour

NSF accountability will be with DHETNSF transferred. CFO to be appointed/ assigned

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Description of Functions Identified for Transfer

No. SMS Posts No. Posts Below SMS

Office of the DDG 1 2

2. CD: NSF (Office of SEM) 1 1

SKILLS SUPPORT PROGRAMMES 1 29

STRATEGIC PROJECTS 1 15

CD: SETA Coordination (Office of SEM)

1 1

SETA SUPPORT 1 33

SETA PERFORMANCE 1 28

INDLELA 1 238

Strategic Management Unit 1 18

National Skills Authority (Secretariat)

1 5

Total 10 370

Corporate Support Staff Identified For Transfer

Estimated 2% = 10 posts

p. 53: The funding of further education and training (FET) colleges is shifting to national government. Government will continue to provide resources for both quality improvements and higher enrolment. However, closer alignment with the funding arrangements contained under the skills development levy is required so that FET colleges can access more of these funds and business can make greater use of the colleges.

p. 60: The funding of FET colleges is shifting from provinces to national government. The equitable share baseline is adjusted by about R3.4 billion a year to reflect this shift. A new conditional grant is created through which funds will flow to FET colleges.

Legislative Work Cabinet memo requesting permission to

proceed with Constitutional amendmentAdministrative Work:

Functional Split with provinces to be managed after legal work done.

Conditional grant the instrument to assert leadership

Operational expenses to follow Functional Split of DoE

Strategic Planning Underway – Portfolio Committee should become involved as soon as possible

Maximum alignment sought with Policy, Monitoring and Evaluation framework and Cluster Programme of Action

Programme 1: AdministrationProgramme 2: Human Resource

Development, Planning and Monitoring Co-ordination

Programme 3: University EducationProgramme 4: Vocational and

Continuing Education and TrainingProgramme 5: Skills Development

Subprogrammes Minister Management Corporate Services Property Management

Subprogrammes Human Resource Development,

Strategic Planning and Co-ordination

Planning, Information, Monitoring and Evaluation Co-ordination

International Relations Legal and Legislative Services

Subprogrammes University - Academic Planning and

Management University - Financial Planning and

Information Systems University – Policy and Development University - Subsidies

Subprogrammes Planning and Institutional Support Programmes and Qualifications Social Inclusion in Higher Education

and Training Teacher Education

Subprogrammes SETA Co-ordination National Skills Development

Services Quality Development and Promotion

SETAS India-Brazil-South Africa

Trilateral CommissionNSFASCHENIHESAQANational Skills Fund