Presentation & Interview Presentation & Interview SkillsSkills

By Dr. Tejinder SharmaDepartment of Commerce

K.U., Kurukshetra

Presentation Skills Presentation Skills

Ideas, concepts or issues talked about or Ideas, concepts or issues talked about or spoken to a group or audiencespoken to a group or audience

Public speaking is one of the most feared Public speaking is one of the most feared thingsthings

“ “I could make such a fool of myself”I could make such a fool of myself”

Skills required to give a good presentation can Skills required to give a good presentation can be developedbe developed

Preparation is the KeyPreparation is the Key

Presentation SkillsPresentation Skills

Preparation/ Planning is the first step on the ladder Preparation/ Planning is the first step on the ladder to successto success

Aspects in the development of a good presentationAspects in the development of a good presentation Subject Centered (Material)Subject Centered (Material) Audience Centered (Audience)Audience Centered (Audience) Self Centered (Self)Self Centered (Self)

““I want (who) to (what) (where, when and how)I want (who) to (what) (where, when and how)because (why)”because (why)”

Presentation SkillsPresentation Skills• HelpersHelpers

WhoWho is your audience? is your audience?

WhatWhat do you want to present (content)? do you want to present (content)?

WhyWhy do you want to present (purpose)? do you want to present (purpose)?

WhereWhere will you be presenting (place)? will you be presenting (place)?

HowHow do you want to present (words to do you want to present (words to be used or not, slides to be used)be used or not, slides to be used)

Presentation SkillsPresentation SkillsPreparation: Audience AnalysisPreparation: Audience AnalysisWhat is the audience What is the audience interestedinterested in inWhat does the audience What does the audience wantwantWhat does the audience already know and What does the audience already know and

needs to knowneeds to knowWhat are their needs, expectations from this What are their needs, expectations from this

presentationpresentationHow will the audience benefit from this How will the audience benefit from this

presentationpresentation

Presentation SkillsPresentation Skills• Structure the content in line with the Structure the content in line with the

audience’s needsaudience’s needs• What do you want to tell the audience? What do you want to tell the audience? • What is your objective?What is your objective?• Prepare keeping in mind the time allottedPrepare keeping in mind the time allotted• Anticipate the questions and prepareAnticipate the questions and prepare• Collect material from a variety of sourcesCollect material from a variety of sources• Arrange points logically and sequentiallyArrange points logically and sequentially• Prepare handouts as wellPrepare handouts as well

Presentation SkillsPresentation Skills

• Structuring the presentationStructuring the presentation

2 to 2.5 mins--- opening/beginning2 to 2.5 mins--- opening/beginning

20 to 21 mins--- middle section20 to 21 mins--- middle section

2 to 3 mins --- closing/end2 to 3 mins --- closing/end

5 mins --- questions5 mins --- questions

Presentation Skills Presentation Skills

The BeginingThe BeginingShould be carefully designedShould be carefully designedGet attention Get attention

- shock, humour, question, story, facts - shock, humour, question, story, facts &figures&figures

- well rehearsed yet natural- well rehearsed yet naturalMotivate audience to listenMotivate audience to listen

- listen to their needs- listen to their needs

Presentation SkillsPresentation Skills

Preparation – StructurePreparation – StructureSequence should be logical & Sequence should be logical &

understandableunderstandableInterim summaries- RecapsInterim summaries- RecapsValue of visual aids-flip charts, handouts etc.Value of visual aids-flip charts, handouts etc.Use the 4 Ps Use the 4 Ps

Position PossibilitiesPosition Possibilities

Problem ProposalsProblem Proposals

Presentation SkillsPresentation Skills

Prepare ClosingPrepare ClosingLast 2 to 2.5 minutes are as Last 2 to 2.5 minutes are as criticalcritical as as

the first five minutes for a successful the first five minutes for a successful presentationpresentation

Summarize- highlight important pointsSummarize- highlight important pointsSuggest action- what to do and when, Suggest action- what to do and when,

where and how to do itwhere and how to do it

Presentation SkillsPresentation Skills

Stage FrightStage FrightEveryone has it to some degreeEveryone has it to some degreeCan be used constructivelyCan be used constructivelyKey issue is not elimination of fearKey issue is not elimination of fear

Instead channel the energy it Instead channel the energy it generates for an effective presentationgenerates for an effective presentation

Presentation SkillsPresentation Skills

Effective DeliveryEffective DeliveryBe active - moveBe active - moveBe purposeful - controlled gesturesBe purposeful - controlled gesturesVariations – vocal (pitch, volume, rate)Variations – vocal (pitch, volume, rate)Be naturalBe naturalBe direct – don’t just talk in front of Be direct – don’t just talk in front of

the audience talk to themthe audience talk to them

Group FacilitationGroup Facilitation

Verbal Communication- barriersVerbal Communication- barriersSpeaking too fastSpeaking too fastUsing jargonUsing jargonTone and contentTone and contentComplicated or ambiguous languageComplicated or ambiguous languageNot questioningNot questioningPhysical State of the audiencePhysical State of the audience

Presentation SkillsPresentation Skills

Sensitivity to the audienceSensitivity to the audience

““see” the audiencesee” the audienceTake non-verbal feedbackTake non-verbal feedback

-congruent and incongruent body -congruent and incongruent body languagelanguage

Modify to meet audience needsModify to meet audience needsDon’t just make it as a presentationDon’t just make it as a presentation

Presentation SkillsPresentation Skills

Handling QuestionsHandling QuestionsDo not get confusedDo not get confusedYou are not supposed to know You are not supposed to know

everythingeverythingAnticipate and keep answers readyAnticipate and keep answers readySometime questions themselves give Sometime questions themselves give

you a lead to highlight your point of viewyou a lead to highlight your point of view

Presentation SkillsPresentation Skills

Visual AidsVisual AidsWhile using a over head projector face While using a over head projector face

the audience while talkingthe audience while talkingPoint with a penPoint with a penAppropriate lightingAppropriate lightingWatch the coloursWatch the coloursEnsure clear visibilityEnsure clear visibility10 lines, 10 words per line10 lines, 10 words per line

Presentation SkillsPresentation Skills

So to conclude :So to conclude :

Always prepareAlways prepare

Channelize you fearChannelize you fear

Interact with your audienceInteract with your audience

Tips for Success in InterviewTips for Success in Interview

Essentials in an interviewEssentials in an interview

• ContentContent

• DeliveryDelivery

• Closing Closing

ContentContent

• Knowledge of yourselfKnowledge of yourself– Be clear about your credentialsBe clear about your credentials– Clarity of goalsClarity of goals– Self awareness (personality, strengths, Self awareness (personality, strengths,

weaknesses etc.) weaknesses etc.)

• Subject knowledgeSubject knowledge

• Knowledge about the environmentKnowledge about the environment

DeliveryDelivery

• Verbal abilityVerbal ability

• VocabularyVocabulary

• Presence of mindPresence of mind

• Body LanguageBody Language

ClosingClosing

• Ensuring recallEnsuring recall

• Leaving the impressionLeaving the impression

• Room for future Room for future

Lets see some videosLets see some videos

• http://www.videojug.com/film/how-cahttp://www.videojug.com/film/how-can-i-make-a-good-first-impression-2n-i-make-a-good-first-impression-2 (First impression) (First impression)

• http://www.videojug.com/film/how-to-http://www.videojug.com/film/how-to-ace-a-job-interview-4ace-a-job-interview-4 (Tips) (Tips)

• http://www.videojug.com/interview/whttp://www.videojug.com/interview/workplace-etiquette-2orkplace-etiquette-2 (Workplace etiquettes) (Workplace etiquettes)

Interview Tip 1: Plan Ahead Interview Tip 1: Plan Ahead

• Do a little homework! Do a little homework! • Research the company and the position if Research the company and the position if

possible, as well, the people you will meet possible, as well, the people you will meet with at the interview. with at the interview.

• Review your work experiences. Review your work experiences. • Be ready to support past career Be ready to support past career

accomplishments with specific information accomplishments with specific information targeted toward the companies needs. targeted toward the companies needs.

• Have your facts ready!Have your facts ready!

Interview Tip 2: Role Play Interview Tip 2: Role Play

• Begin role playing (rehearsing) after Begin role playing (rehearsing) after finishing the study part. finishing the study part.

• Enlist expected questions.Enlist expected questions.

• Write down answers Write down answers

• PracticePractice

Interview Tip 3: Look Interview Tip 3: Look interestedinterested

• Maintain eye contact with your Maintain eye contact with your interviewer.interviewer.

• Show you want the job with your Show you want the job with your interest.interest.

Interview Tip 4: Be positiveInterview Tip 4: Be positive

• Avoid negative comments about past Avoid negative comments about past employers / collage / friends / employers / collage / friends / situations etc.situations etc.

• Be diplomatic in your negative views.Be diplomatic in your negative views.

• Learn the ability to convey negative Learn the ability to convey negative things more palatably.things more palatably.

Interview Tip 5: AdaptInterview Tip 5: Adapt

• Listen and adapt. Listen and adapt.

• Be sensitive to the style of the Be sensitive to the style of the interviewer. interviewer.

• Pay attention to those details of Pay attention to those details of dress, office furniture, and general dress, office furniture, and general decor which will afford helpful clues decor which will afford helpful clues to assist you in tailoring your to assist you in tailoring your presentation.presentation.

Interview Tip 6: RelateInterview Tip 6: Relate

• Try to relate your profile according to Try to relate your profile according to the requirements.the requirements.

• Try to relate your answers to the Try to relate your answers to the interviewer and his or her company. interviewer and his or her company.

• Focus on achievements relevant to Focus on achievements relevant to the position. the position.

Interview Tip 7: EncourageInterview Tip 7: Encourage

• Encourage the interviewer to share Encourage the interviewer to share information about his or her information about his or her company. company.

• Demonstrate your interest. Demonstrate your interest.

• Remember AIDAS Model. Remember AIDAS Model.

Interview Tip 9: StrategizeInterview Tip 9: Strategize

• Strategize about the flow of the interview.Strategize about the flow of the interview.

• Be in command of the situation.Be in command of the situation.

• Try to direct the interview in your Try to direct the interview in your favour (possible only by practice).favour (possible only by practice).

Expected questions Expected questions

Tell me about yourself? Tell me about yourself? (try to hold your response (try to hold your response to 2 minutes) to 2 minutes)

Expected questionsExpected questions

What do you know about What do you know about our company? our company?

Expected questionsExpected questions

What do you know about What do you know about our company? our company?

Expected questionsExpected questions

Why should we hire you? Why should we hire you?

Expected questionsExpected questions

What do you look for in a What do you look for in a job? job?

Expected questionsExpected questions

How does this assignment How does this assignment fit into your overall career fit into your overall career plan? plan?

Expected questionsExpected questions

What weaknesses do you What weaknesses do you have, which could interfere have, which could interfere with your working?with your working?

Expected questionsExpected questions

How did you do in college? How did you do in college? Why did you select this Why did you select this college/ subjects etc.college/ subjects etc.

Expected questionsExpected questions

What position do you What position do you expect to have in 2 to 5 expect to have in 2 to 5 years? years?

Expected questionsExpected questions

What was wrong with your What was wrong with your current or last position? current or last position? Why do you want to Why do you want to change your job?change your job?

Expected questionsExpected questions

What are some of the more What are some of the more difficult problems one would difficult problems one would have to face in this position? have to face in this position? How do you think these could How do you think these could best be handled? best be handled?

Expected questionsExpected questions

What significant changes What significant changes do you foresee in the near do you foresee in the near future? future?

Expected questionsExpected questions

What salary do you expect?What salary do you expect?

Expected questionsExpected questions

Can you give us your list of Can you give us your list of the references?the references?

Closing the interviewClosing the interview

• If you are interested in the position, let the If you are interested in the position, let the interviewer know it. Say something like interviewer know it. Say something like "I "I am very impressed with your company, its am very impressed with your company, its products, and the people I have met. I am products, and the people I have met. I am confident I could do an excellent job in the confident I could do an excellent job in the position we have discussed" position we have discussed" The The interviewer will be impressed with your interviewer will be impressed with your enthusiasm.enthusiasm.

Closing the interviewClosing the interview

• Don't be discouraged if no commitment Don't be discouraged if no commitment has been made. The interviewer will has been made. The interviewer will probably want to communicate with other probably want to communicate with other people in the company or possibly people in the company or possibly interview more candidates before making interview more candidates before making a decisiona decision

Closing the interviewClosing the interview

• If you get the impression the interview is If you get the impression the interview is not going well don't let your not going well don't let your discouragement show. Once in awhile an discouragement show. Once in awhile an interviewer will seem to discourage you as interviewer will seem to discourage you as a way of testing your actiona way of testing your action

Closing the interviewClosing the interview

• Always thank the interviewer for his or her Always thank the interviewer for his or her time and considerationtime and consideration

10 things to remember10 things to remember

1.1. Arrive On TimeArrive On Time 2.2. Be PreparedBe Prepared 3.3. Look ProfessionalLook Professional 4.4. Maintain Eye ContactMaintain Eye Contact 5.5. Shake Hands FirmlyShake Hands Firmly 6.6. Never Talk NegativelyNever Talk Negatively 7.7. Show EnthusiasmShow Enthusiasm 8.8. Keep a Positive AttitudeKeep a Positive Attitude 9.9. Be ConfidentBe Confident 10.10. Ask QuestionsAsk Questions

BEST OF LUCKBEST OF LUCK