PREPARED BY

AMIT MOHAN (PRESIDENT)SAI SUNDER (GENERAL SECRETARY)

VIJAY KOWLGI (TREASURER)

PRFHOWA Expense Report2007 - 2011

Objective

The purpose of this report is to provide transparency about the average monthly expenditure done by Association every year since 2007 under various heads.

This report will also help the residents in analyzing how the maintenance funds are being spent every month.

This report will also help the association in proposing the budget and maintenance charges for the future.

Monthly Total Expenditure

2007 2008 2009 2010 20110.00

20000.00

40000.00

60000.00

80000.00

100000.00

120000.00

140000.00

160000.00

78913.83

92593.49 90963.82

124387.42

146259.25

Average Monthly Total Expenditure

Various Heads of Expenditure

Various Heads contributing to Total Expenditure are as follows Security Garden Maintenance Electricity Bill Generator Water Salary of Permanent / Contract Employees Housekeeping Employees Salary General Repairs & Maintenance Lift Maintenance Intercom Maintenance Miscellaneous Expenses

Security Expense

2007 2008 2009 2010 20110.00

5000.00

10000.00

15000.00

20000.00

25000.00

16791.8317491.58

16372.18 16394.58

21475.00

Average Monthly Security Expenditure

Garden Maintenance Expense

2007 2008 2009 2010 20110.00

1000.00

2000.00

3000.00

4000.00

5000.00

6000.00

7000.00

8000.00

9000.00

10000.00

8290.83

5344.25

3771.73

8905.92

8173.50

Average Monthly Garden Maintenance Expenditure

Electricity Bill

2007 2008 2009 2010 20110.00

5000.00

10000.00

15000.00

20000.00

25000.00

30000.00

35000.00

40000.00

45000.00

50000.00

23971.17

28777.17

32659.00

37946.25

46425.38

Average Monthly Electricity Bill

Electricity Bill (Observations)

Electricity Bills have gradual increase every year One of the reason for high electricity bill is because of

exceeding the certain unit range and hence the charge per unit is higher. Hence the proposal is to check if we can have one additional meter installed. Cost is around Rs. 15000/-.

One of the key contributor to high electricity bill is the flats common tube light and fan which runs of common meter. Association is working on mechanism which can cut those common tube light and fan from common meter and those can be linked to generator if there is a power cut.

Generator Expense

2007 2008 2009 2010 20110.00

1000.00

2000.00

3000.00

4000.00

5000.00

6000.00

698.33

1691.35

2901.50

3604.58

5701.57

Average Monthly Generator Expenditure

Generator Expenses (Observations)

Generator Expenditure Increased Year after year One of the reason for increase in Generator Bill is

increase in the usage of Generator and consumption of more diesel.

Currently there is a scheduled power cut of 6 Hrs every day. If the generator is run continuously for that many hours then we need more diesel.

The proposal is to cut down the running of Generator for at least 2 hrs. 1 Hr in morning and 1 Hr in evening, that will help in saving the diesel cost.

Water Expense

2007 2008 2009 2010 20110.00

5000.00

10000.00

15000.00

20000.00

25000.00

7842.80

1683.64 1288.20

5574.60

19325.00

Average Monthly Water Expenditure

Water Expense (Observations)

There is a significant increase in water expenditure One of the reason is because of Water Meter being installed

and water bill getting generated. Money spent in Apr – May 2010 on getting the new water

connection – 30000 Water Bill Received in Feb. 2011 – 23871 Water Bill Received in Mar. 2011 – 19297 Water purchase in Jul. 2011 – 15000 Water Bill Received in Aug. 2011 – 23808

Yet to know the advantage of getting the new connection in 2010, as we still end up purchasing water in Jul. 2011.

Salary to PRFHOWA Employees

2007 2008 2009 2010 20110.00

2000.00

4000.00

6000.00

8000.00

10000.00

12000.00

14000.00

16000.00

18000.00

11807.67

14703.50 15067.6416025.00

16828.75

Average Monthly Salary Expenditure

Salary Components

Following Salary Components are considered

Supervisor – 6200 Watchman – 3500 Plumber – 2500 Garbage Collector - 2700 Electrician – 2000 MCH – 800

Housekeeping Salary

2007 2008 2009 2010 20110.00

2000.00

4000.00

6000.00

8000.00

10000.00

12000.00

14000.00

8371.83

9928.33

11960.55

10865.0011285.00

Average Monthly Housekeeping Salary

General Repairs & Maintenance

2007 2008 2009 2010 20110.00

1000.00

2000.00

3000.00

4000.00

5000.00

6000.00

7000.00

8000.00

9000.00

10000.00

2135.80

3906.944167.30

8626.42

3017.00

Average Monthly General Repairs & Maintenance

Lifts Maintenance

2007 2008 2009 2010 20110.00

500.00

1000.00

1500.00

2000.00

2500.00

3000.00

3500.00

4000.00

0.00

750.00

3333.33

2254.17

1576.25

Average Monthly Lifts Maintenance Expenditure

Lifts Maintenance (Observations)

The lifts maintenance AMC has been discontinued from ESSO Lifts.

The lifts maintenance AMC has been given to some third party with quarterly maintenance of Rs. 3500/- per month.

Intercom Maintenance

2007 2008 2009 2010 20110.00

500.00

1000.00

1500.00

2000.00

2500.00

3000.00

3500.00

4000.00

4500.00

666.67

1374.17

1034.17

4223.25

338.75

Average Monthly Intercom Maintenance Expen-diture

Intercom Maintenance (Observations)

The reason for Increase in Intercom connection in the year 2010 is because of going for new Intercom connection.

The expenditure was around Rs. 36000/- to Master Communication.

Miscellaneous Expenses

2007 2008 2009 2010 20110.00

2000.00

4000.00

6000.00

8000.00

10000.00

12000.00

14000.00

16000.00

18000.00

20000.00

0.00

7082.87

2325.45

10896.75

17657.00

Average Monthly Miscellaneous Expenditure

Miscellaneous Expenses (Observations)

Some of the Major Expenditures

New Bore well (June 2011) – 41000 Outside Fencing Work (May 2011) – 51000 Non Return Value Purchase (March 2011) – 7000 Laying of new Lawn (January 2011) – 22000 Garden Benches (September 2010) – 11000 Harvesting Pit (June till December 2010) – 45000 Fabrication Work (March till May 2010) – 55000 Outside Drainage Repairing (September 2009) –

26000

Budget

Following Monthly Budget is proposed for various heads Security – Rs. 24000 Garden Maintenance - 9000 Electricity Bill - 50000 Generator - 6000 Water - 18000 Salary of Permanent / Contract Employees - 17000 Housekeeping Employees Salary - 12000 General Repairs & Maintenance - 5000 Lift Maintenance - 2500 Intercom Maintenance - 1500 Miscellaneous Expenses – 10000

Total Monthly Budget – 155000Total Monthly Earnings - 126100