Post on 16-Aug-2020
Practical_Exercise_Group_1
1
Vendor
PE Contract # 9
Ali Bayramli Equip
304th MI Bn
FINANCE SUPPORT IS NEEDED TO PAY A CONTRACT FOR A VENDOR THAT HAS PROVIDED
SUPPLIES OR SERVICES TO THE SPECIFIED UNIT.
FUNDING AMOUNT
$16,700
COUNTRY LOCATION
FOB Warrior, Azerbaijan
REQUIRED DOCUMENTS (CHECKLIST)
LETTER OF JUSTIFICATION
DA 3953 (Purchase Request & Cmt)
DD 1155 (Contract)
VENDOR INVOICE
DD 250 (Material Inspection/Receive Rpt)
VENDOR ID CARD
FINANCE DET PREPARES SF 1034 (Payment
Voucher)
SF 1034 IS CERTIFIED BY SOMEONE OTHER
THAN DDO/DA; BEFORE PMT IS MADE
DDO/DA VERIFIES VENDOR ID
KEY QUESTIONS FOR CVS CELL
ANSWERS
1. WHAT ARE REQUIREMENTS TO PAY A
CONTRACT? WHAT IS THE FORM #?
(1)YOU NEED THE ABOVE REQUIRED DOCUMENTS. A CONTRACT IS PREPARED BY KO ON A DD1155.
2. WHAT IS THE JARB? WHAT CONSTITUES AN
ITEM BEING SUBMITTED TO JARB? WHO IS APPROVAL AUTHORITY FOR JARB?
(2)JOINT ACQUISITION REVIEW BOARD. ITEMS SUBMITTED ARE: (1) ANYTHING OVER $200K(2)MAJOR IT EQUIP (3)NTV's(4)CONSTRUCTION(5)INTERNE/CELL/ SATELLITE Svcs. DCG APPROVES JARB REQUEST.
3. WHAT IS LETTER OF JUSTIFICATION & WHO
SIGNS?
(3)LETTER OF JUSTIFICATION MUST ACCOMPANY EVERY DA3953 UNIT REQUEST. LOJ SIGNED BY BN CDR (LTC) & ENDORSED BY BDE STAFF / CDR (COL).
4. WHAT IS DA3953 & WHO IS APPROVING
OFFICIAL IN BLOCK 34//35?
(4)PURCHASE REQUEST & COMMITMENT-DA 3953. SIGNED BY LTC(< $50K) , COL (<$199K), MG(>$200K).
5. WHERE DOES DA3953 COME FROM? HOW
MANY SIGNATURES ARE REQUIRED?
(5)UNIT ORIGINATES. 4 SIGNATURES ARE REQUIRED: UNIT INTIATING OFFICER, IPBO, RM, LTC/COL/DCG.
6. WHAT OTHER PAPERWORK MAY BE
REQUIRED TO ACCOMPANY DD1155?
(6)STATEMENT OF WORK FOR NEW CONSTRUCTION FROM FIELD ENGINEER TEAM. INDEPENDENT GOVT EST FOR LABOR CONTRACT FROM KO. SOLE SOURCE JUSTIFICATION-SINGLE VENDOR BID FROM KO. UNIT PROVIDE A MAP / DIAGRAM.
7. WHAT IS A COR? WHAT IS A DD250 AND
WHERE DOES IT COME FROM?
(7)CONTRACTING OFFICER REPRESENTATIVE. APPOINTED ON ORDERS FOR UNIT TO SUPPORT KO IN UNIT CONTRACT PROCESS. MATERIAL / INSPECTION RECEIVING REPORT. COMES FROM COR. 2 SIGNATURES REQUIRED. COR & ANOTHER REPRESENTATIVE.
8. EXPLAIN PAPER TRAIL/AUTOMATIONS INPUT
FOR DD1155 AFTER RECEIPT?
(8) DD1155 / DA3953 RECEIVED FROM KO ONLY. CVS OFFICE INPUTs INTO CAPS. SETs UP BILLS REGISTER CARD & FILE FOLDER COPY. KO SUBMITS INVOICE & UNIT DD250. INVOICE INPUT INTO CAPS. MOD (SF30)
SUBMITTED BY KO TO CHANGE DD1155. CVS PREPARES SF
1034 & PMT IS CERTIFIED PRIOR TO PMT. CHECK ID.
DEPARTMENT OF THE ARMY
304th MI Bn
FOB Warrior, Azerbaijan
REPLY TO ATTENTION OF
AFZP-JTF7-MI15-Nov-xx
MEMORANDUM FORDirector of ContractingFOB Warrior, Azerbaijan
SUBJECT:
1. Effective.
Justification for Unit Spending
15-Nov-xx
2. Authority.JTF-7Contract Purchase Policy Letter, FOB W arrior
3. Requirement. Request funds to support our war time mission in the amount of$16,700.00 for my unit to perform its wartime mission in Support of Operation Restore Faith. The below items are requested from the JTF-7 JARB / Contracting Office and are not available from the normal military supply channel. All Non-expandable items will be accounted for thru the IPBO.
Supplies or Services
Texas "T" Barrier
Quantity
1
Unit
au
Unit Price
$400.00
Amount
$400.00
Gravel-load
1
au
$800.00
$800.00
SUV Rental
1
au
$500.00
$500.00
Guard Tower
Total
1
au
$15,000.00
$16,700.00
$15,000.00
John B. Smith
John B. Smith
LTC, MI Commanding
PE Contract # 9
(IP BO-10) (15-Nov-xx)PURCHASE REQUEST AND COMMITMENT
1. PURCHASE INSTRUMENT NO.2. REQUISITION NO.3. DATEPAGEOF
For use of this form, see AR 37-1; the proponent agency is OASA(FM)DASA03-06-M-7XXXIPBO-1015-Nov-xx11
4. TO:Director of Contracting5. THRU:23rd FM Company6. FROM:John B. Smith
FOB Warrior, Azerbaijan
It is requested that the supplies and services enu 03 JUL 1970
FOB Warrior, AzerbaijanLTC, MICommanding
7. PURCHASED FOR:8. DELIVERED TO:9. NOT LATER THAN
304 MI BN304 MI BN(Date)
15-Nov-xx
The supplies and services listed below cannot be secured through normal supply channels or other Army supply sources in the immediate vicinity, and
their procurement will not violate existing regulations pertaining to local purchases for stock, therefore, local procurement is necessary for the following reason: (Check appropriate box and complete item.)
12. LOCAL PURCHASE AUTHORIZED AS THE13. REQUISITIONING DISCLOSES NONAVAILABILITY OF
10. NAME OF PERSON TO CALL FOR INFO 11. TELEPHONE Matthew P. Alexander318-291-8626
FUND CERTIFICATION
NORMAL MEANS OF SUPPLY FOR THE
X AR 710-2, PARA 4-20
ITEMS AND LOCAL PURCHASE IS AUTHORIZED BYThe supplies and services listed on this request are properly
chargeable to the following allotments, the available balances of
which are sufficient to cover the cost thereof, and funds have been committed.
EMERGENCY SITUATION PRECLUDES USE OF REQUISITION CHANNELS FOR SECURING ITEM
19. ACCOUNTING CLSSIFICATION AND
14. ITE
15.
DESCRIPTION OF SUPPLY OR
16. QUANTITY
17. UNIT
ESTIMATED
a. UNIT PRICEb. TOTAL COST
1Texas "T" Barrier
Gravel-load
SUV Rental
1au
1au
1au
$400.00
$800.00
$500.00
$400.00
$800.00
$500.00
(20. NAME AND TITLE OF)CERTIFYING OFFICER21. Signature22. Date
15-Nov-xx
Guard Tower1au
Nothing Follows----------------------------
PE-Contract # 9
$15,000.00$15,000.00CPT, FC RM
23. DISCOUNT
24. PURCHASE
26. DELIVERY REQUIREMENTS
25. THE FOREGOING ITEMS ARE REQUIRED NOT LATER THAN AS INDICATED ABOVE FOR THE FOLLOW ING PURPOSE: FORCE PROTECTION AROUND FOB
ARE MORE THAN 7 DAYS REQUIRED TO INSPECT AND ACCEPT THE REQUESTED GOOD OR SERVICES
YESNOX
27. TYPED NAME AND GRADE OF INITIATING OFFICER
Matthew P. Alexander SFC S4
30. TELEPHONE NUMBER
318-291-8626
31. TYPED NAME AND GRADE OF SUPPLY OFFICER
28. SIGNATURE
Matthew P. Alexander
32. SIGNATURE
29. DATE
15-Nov-xx
33. DATE
34. TYPED NAME AND GRADE OF APPROVING OFFICER OR DESIGNEE
John B. Smith
LTC, MI
35. SIGNATURE36. DATE
15-Nov-xx
John B. S
Cal Naughton, JrGS-13, IPBO Cal Naughton, Jr15-Nov-xx Commanding
DA FORM 3953, MAR 91EDITION OF AUG 76 IS OBSOLETE
ORDER FOR SUPPLIES OR SERVICESPAGE 1 0F
1. CONTRACT/PURCH ORDER/AGREEMENT NO.2. DELIVERY ORDER/CALL NO.3. DATE OF ORDER/CALL (YYYYMMMDD)
4. REQUISITION/PURCH REQUEST NO.5. PRIORITY
DASA03-06-M-7XXX8000
6. ISSUED BYCODE
Director of Contracting
15-Nov-xxIPBO-10
7. ADMINISTERED BY (If other than 6)CODE8. DELIVERY FOB
DESTINATION
FOB Warrior, AzerbaijanOTHER
(See Schedule if other)
9. CONTRACTORCODEFACILITY10. DELIVER TO FOB POINT BY (Date)11. X IF BUSINESS IS
●
NAME AND ADDRESS
Ali Bayramli Equip
111 Elm St
(●)12. DISCOUNT TERMS
13. MAIL INVOICES TO THE ADDRESS IN BLOCK
SMALL
SMALL DISAD- VANTAGED
W OMEN-OW NED
● Ali Bayramli, Azerbaijan●
14. SHIP TOCODE15. PAYMENT W ILL BE MADE BYCODE
304th MI Bn
FOB Warrior, Azerbaijan
23rd FM Company FOB Warrior, Azerbaijan DSSN 8551
MARK ALL PACKAGES AND PAPERS W ITH IDENTIFICATION NUMBERS IN BLOCKS
1 AND 2.
16. TYPE OF
DELIVERY/ CALL
This deliv ery order/call is issued on another Gov ernment agency or in accordance with and subject to terms and conditions of abov e numbered contract.
ORDER
PURCHASE
Reference your
furnish the folowing on terms specifed herein
ACCEPTANCE. THE CONTRACTOR HEREBY ACCEPTS THE OFFER REPRESENTED BY THE NUMBERED PURCHASE ORDER AS IT MAY PREVIOUSLY HAVE BEEN OR IS NOW
MODIFIED, SUBJECT TO ALL OF THE TERMS AND CONDITIONS SET FORTH, AND AGREES TO PERFORM THE SAME.
Ali M. BayAli M. BayAli M. BayPresident15-Nov-xx
NAME OF CONTRACTORSIGNATURETYPED NAME AND TITLE DATE SIGNED If this box is marked, supplier must sign Acceptance and return the following copies:(YYYYMMMDD)
17. ACCOUNTING AND APPROPRIATION DATA/LOCAL USE
18. ITEM NO19. SCHEDULE OF SUPPLIES/SERVICES20. QUANTITY ORDERED/
21. UNIT
22. UNIT PRICE23. AMOUNT
1Texas "T" Barrier1au$400.00$400.00
2Gravel-load
3SUV Rental
1au
1au
$800.00
$500.00
$800.00
$500.00
4Guard Tower1au$15,000.00$15,000.00
If quantity accpeted by the Government is same as quantity ordered, indicate by X
If different, enter actual quantity accepted below quantity ordered and encircle.
24. UNITED STATES OF AMERICA
Ricky BobbyRicky BobbyLTC, SC
25. TOTAL
26.
$16,700.00
27a. QUANTITY IN COLUMN 20 HAS BEEN
BY:Director of ContractingCONTRACTING/ORDERING OFFICERDIFFERENCES
INSPECTEDRECEIVED
ACCEPTED, AND CONFORMS TO
THE CONTRACT EXCEPT AS NOTED:
b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVEc. DATED. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE
(YYYYMMMDD)REPRESENTATIVE
28. SHIP. NO.29. D.O. VOUCHER NO.
30. INITIALS
PARTIAL32. PAID BY33. AMOUNT VERIFIED CORRECT FOR
f. TELEPHONE NUMBERg. E-MAIL ADDRESSFINAL
31. PAYMENT34. CHECK NUMBER
36. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT.COMPLETE
a. DATE (YYYYMMDD)
37. RECEIVED AT
b. SIGNATURE AND TITLE OF CERTIFYING OFFICER
38. RECEIVED BY (Print)39. DATE RECEIVED (YYYYMMDD)
PE-Contract #915-Nov-xx
PARTIAL FINAL
40. TOTAL CON- TAINERS
35. BILL OF LADING NO.
41. S/R ACCOUNT NUMBER42. S/R VOUCHER NO.
DD FORM 1155, DEC 2001PREVIOUS EDITIONS IS OBSOLETE.
Ali Bayramli Equip
111 Elm St
Ali Bayramli, Azerbaijan
15-Nov-xx
Invoice Number
Purchase Order
8000
7012
TermsDue On Receipt
Delievered ToMatthew P. Alexander
304th MI Bn
FOB Warrior, Azerbaijan
SFC S4
ITEM / SUPPLIES / SERVICESQUANTITYUNIT PRICEAMOUNT
Texas "T" Barrier1$400.00$400.00
Gravel-load1$800.00$800.00
SUV Rental1$500.00$500.00
Guard Tower1$15,000.00$15,000.00
Ali M. Ba
Ali M. Bay
President
PE # 9
TOTAL$16,700.00
MATERIAL INSPECTION AND RECEIVING REPORTForm Approved
OMB No 0704-0248
gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection
of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0248). Respondents should be aware
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE ABOVE ORGANIZATION.
SEND THIS FORM IN ACCORDANCE W ITH THE INSTRUCTIONS CONTAINED IN THE DFARS, APPENDIX F-401.
1. PROCUREMENT INSTRUMENT IDENTIFICATION
ORDER NO.
6. INVOICE NO./DATE
7.
PAGE
OF
ACCEPTANCE FORM
CONTRACT NO.DASA03-06-M-7XXX
800015-Nov-xx
1
1
2. SHIPMENT NO.3. DATE SHIPPED
15-Nov-xx
4. B/L
TCN
5. DISCOUNT TERMS
N30
9. PRIME CONTRACTORCODE10.ADMINISTERED BYCODE
Ali Bayramli EquipDirector of Contracting
111 Elm StFOB Warrior, Azerbaijan
Ali Bayramli, Azerbaijan
11. SHIPPED FROM (If other than 9)CODEFOB:12.PAYMENT WILL BE MADE BYCODE
Ali Bayramli, Azerbaijan23rd FM Company FOB Warrior, Azerbaijan
DSSN 8551
13. SHIPPED TOCODE14.MARKED FORCODE
304th MI Bn
FOB Warrior, Azerbaijan
15.16. STOCK/PART NO.DESCRIPTION17. QUANTITY18.19.20.
(Indicate number of shipping containers - type of
ITEM NO.container - container number.)SHIP/REC'D*UNITUNIT PRICEAMOUNT
1Texas "T" Barrier1au$400.00$400.00
2Gravel-load1au$800.00$800.00
3SUV Rental1au$500.00
4Guard Tower1au$15,000.00
$500.00
$15,000.00
21. CONTRACT QUALITY ASSURANCE22. RECEIVER'S USE
a. ORIGINb. DESTINATIONQuantities shown in column 17 were received in
CQAACCEPTANCE of listed itemsCQA X ACCEPTANCE of listed itemsapparent good condition except as noted.
has been made by me or under my supervision and they conform to contract except as noted herein or
has been made by me or under my supervision and15-Nov-xx XMatthew P. Alexander
on supporting documentson supporting documentsDATE RECEIVEDSIGNATURE OF AUTHORIZ ED
GOVERNM ENT REPRESENTATIVE
DATESIGNATURE OF AUT HORIZ ED
15-Nov-xxHowell C. Jones III
DATESIGNATURE OF AUTHORIZ ED
TYPED NAM E:Matthew P. Alexander
GOVERNM ENT REPRESENTATIVEGOVERNM ENT REPRESENTATIVETITLE:SFC S4
TYPED NAM E:TYPED NAM E:Howell C. Jones IIIM AILING ADDRESS:304th MI Bn
TITLE:TITLE:SFC,S1FOB Warrior, Azerbaijan
(COMM ERCIAL TELEPHONE)M AILING ADDRESSM AILING ADDRESS:304th MI BnNUM BER:803-751-8676
FOB Warrior, Azerbaijan* If quantity receiv ed by the Gov ernment is the same as quantity
COMM ERCIAL TELEPHONE NUM BER:
23. CONTRACTOR USE ONLY
COMM ERCIAL TELEPHONE NUM BER:
(803-751-5539)PE # 9
shipped, indicate by (X) mark; if different, enter actual quantity
receiv ed below quantity shipped and encircle.
DD FORM 250, AUG 2000PREVIOUS EDITION IS OBSOLETE.
For Training Purposes Only
FMY1 STEP 1 OF 3
PE #9
Scenario: You are a Purchase Order Processor (Budget Analyst) with USAFOR-A, and have been directed to create a Funds Pre-commitment Document in.
FMY1 – Create Funds Pre-commitment
FMY1
Step
Field
Value
Description
1
Document type
Click
Drop-Down Selection: Choose from drop-down menu. (Always will be M1)
2
Select
M1
Action
3
Company Code
Army
Text Entry: Entry will always be
Army.
4
Currency/rate
USD
Text Entry: Currency with which amounts in a transaction are entered and recorded.
5
Menu Bar
Click
Action
6
Funds precommitment: Create Overview scrn
7
Doc.text
Texas “T” Barrier
Text Entry: Description of type of
payment.
8
Line Items
9
Overall amount
Line Item 1:400.00
Numeric Entry: Enter amount.
(Block 19, Form DA 3953).
Line Item 2:800.00
Line Item 3:500.00
(Page 2/2)
(Page 1/2)
Step
Field
Value
Description
Line Item 4:15000.00
10
Text
Line Item 1:Texas “T” Barrier
Text Entry: Description of entry.
Line Item 2:Gravel-load
Line Item 3:SUV Rental
Line Item 4:Guard Tower
11
Fund
Line Item 1-4: 202010D14
Numeric Entry: Enter Fund. Enter: 202010D14
12
Functional Area
Line Item 1-4: 131096QLOG
Numeric Entry: Enter Functional
Area. Enter: 131096QLOG
13
G/L Account
Line Item 1-4: 6100.260B
Numeric Entry: Enter G/L
Account number. Enter:
6100.260B
14
Cost Center
Line Item 1-4: 2ABM0008
Numeric Entry: Enter Cost
Center. Enter: 2ABM0008
15
Vendor
Line Item 1-4: 4UXQ2
Numeric Entry: Enter Vendor ID.
Enter: 4UXQ2
16
Menu Bar
17
Check Button
Click
Action: Verify data is correct
18
Save Button
Click
Action
19
Document Number
Record Document Number
Action: Record document number below.
Doc. #
For Training Purposes Only
FMZ1 STEP 2 OF 3
PE #9
Scenario: You are a Purchase Order Processor (Budget Analyst) with USAFOR-A, and have
been directed to create a Misc Pay Non PPA-Commit/Obligate Funds Commitment Document.
FMZ1 – Create Funds Commitment
FMZ1
Step
Field
Value
Description
1
Document type
Click
Drop-Down Selection: Choose from drop-down menu. (Always will be F9 For Non PPA Misc Pay))
2
Select
F9
Action
3
Company Code
Army
Text Entry: Entry will always be
Army.
4
Currency/rate
USD
Text Entry: Currency with which amounts in a transaction are entered and recorded.
5
Menu Bar
Click
Action
6
Funds Commitment: Create Overview scrn
7
Doc.text
Texas “T” Barrier
Text Entry: Description of entry.
8
Line Items
9
Overall amount
Line Item 1:400.00
Numeric Entry: Enter amount. (Block 19, Form DA 3953).
Line Item 2:800.00
(Business Process Area: Spending Chain)
(Business Process Area: Spending Chain)
Step
Field
Value
Description
Line Item 3:500.00
Line Item 4:15000.00
10
Text
Line Item 1:Texas “T” Barrier
Text Entry: Description of entry.
Line Item 2:Gravel-load
Line Item 3:SUV Rental
Line Item 4:Guard Tower
11
Funds
Pre-commitment
Line Item 1-4: FMY1 Document number from previous exercise
Numeric Entry: Enter
Pre-commitment doc. number.
(Block 1, Form DA 3953).
12
Item for Funds
Pre-commitment
Line Item 1:1
Line Item 2:2
Line Item 3:3
Line Item 4:4
13
Menu Bar
14
Check Button
Click
Action: Verify data is correct
15
Save Button
Click
Action
16
Document Number
Record Document Number
Action: Record document
number below.
Doc. #
For Training Purposes Only
FB60 STEP 3 OF 3
PE #9
Scenario: You are an Invoice Processor (Budget Analyst) with USAFOR-A, and have been directed to enter a Misc Pay Non PPA Vendor Invoice.
FB60 - Enter Vendor Invoice – Miscellaneous Pay – Non PPA
FB60
Step
Field
Value
Description
1
Basic Data tab
2
Vendor
4UXQ2
Match-Code Selection: Any person or organization that provides services or goods to the Army.
3
Inv. receipt date
Today’s date
Numeric Entry: Date the original invoice document was received.
4
Invoice date
Today’s date
Numeric Entry: Date on which the original invoice document was created.
5
Reference
8000 + User’s Initials
Alpha/Numeric Entry: Vendor invoice number.
6
Posting Date
Today’s Date
Numeric Entry: Current date.
(Page 2/3)
(Page 1/3)
Step
Field
Value
Description
7
Document type
Click
Drop-Down Selection: Choose from drop-down menu. (MP for Misc. pay FM). Note: If Document type field does not display go to Menu>Settings>Editing Options> and choose “Entry with short name” from the “Doc. Type option” drop- down menu.
8
Select
MP (Misc. pay FM)
Drop-Down Selection: Choose from drop-down menu.
9
Amount
16700.00
Numeric Entry: Total amount of the
invoice.
10
Text
Texas “T” Barrier
Text Entry: Description of entry.
Drop-Down Selection: For foreign currency and foreign currency vendors use the drop-down box and select correct currency.
11
G/L account
Line Item 1-4: 6100.260B
Numeric Entry: Enter G/L account
number. (Block 19, Form DA 3953).
12
Amount in doc. curr.
Line Item 1:400.00
Numeric Entry: Enter amount. (Block
19, Form DA 3953).
Line Item 2:800.00
Line Item 3:500.00
Line Item 4:15000.00
13
Earmarked funds
Line Item 1-4: Doc Number from Previous FMZ1 entry
Numeric Entry: Enter the Funds
Commitment Document number from the FMZ1 entry (Block 19, Form DA
3953).
14
Earmarked funds: Document Item
Line Item 1:1
Line Item 2:2
Step
Field
Value
Description
Line Item 3:3
Line Item 4:4
15
Menu Bar
16
Simulate Button
Click
Action: Checks accuracy of the input
data and allows another opportunity
to check for accuracy of data entry.
17
Post Button
Click
Action
18
Document Number
Record Document Number
Action: Record document number
below.
Doc. #
(Page 1/4)
(Page 3/3)
For Training Purposes Only
ME51N STEP 1 OF 4
PE #9
Scenario: You are a Purchase Requisition Processor (Budget Analyst) in the S4 shop and have been directed to create a Purchase Requisition.
ME51N – Create Purchase Requisition – Miscellaneous Pay PR
ME51N
Step
Field
Value
Description
1
Purchase Requisition
Document Type
Click
Drop-Down Selection: Choose from drop-down menu.
2
Select
Miscellaneous Pay PR
Drop-Down Selection: Choose from drop-down menu.
3
Expand Header if required
Click
Action
4
Header note
Texas “T” Barrier
Text Entry: Description of what is being procured; preceded with a colon. (DA Form 3953 Block 15).
5
Expand Item
Overview if required
Click
Action
6
Acct Assignment Cat.
Line Item 1-4: K
K= Cost Center
7
Item Category
Line Item 1-4: D
D= Services
8
Short Text
Line Item 1:Texas “T” Barrier
Text Entry: Short description of
what is being procured. (DA
Step
Field
Value
Description
Line Item 2:Gravel-load
Form 3953 Block 15.)
Line Item 3:SUV Rental
Line Item 4:Guard Tower
9
Quantity
Line Item 1-4: 1
Numeric Entry: Quantity to be
ordered. (DA Form 3953 Block
16.)
10
Un
Line Item 1-4: AU
Match-Code Selection: Type in
from DA Form 3953 Block 17.
11
Delivery Date
Line Item 1-4: One week from current date
Numeric Entry: Type in date one
week from today’s date:
ex: 05/20/2014
12
Matl Group
Line Item 1-4: 260B
Match-Code Selection: Type in:
260B
13
Plant
Line Item 1-4: JCK1
Numeric Entry: Type in: JCK1
14
PGr
Line Item 1-4: 24C
Alpha/Numeric Entry: indicates
which contracting office to route
the PR to. Type in: 24C
15
POrg
Line Item 1-4: ARMY
Text Entry: Will always be
ARMY.
16
Expand Item Detail if
Required
Click
Action
17
Item Detail – Limits tab
18
Overall Limit
Line Item 1:400.00
Numeric Entry: Enter the amount of the PR. (DA Form
3953 Block 18b.)
Line Item 2:800.00
Line Item 3:500.00
Line Item 4:15000.00
(Page 4/4)
(Page 3/4)
Step
Field
Value
Description
19
Expected value
Line Item 1:400.00
Numeric Entry: Enter the amount of the PR. (DA Form
3953 Block 18b.)
Line Item 2:800.00
Line Item 3:500.00
Line Item 4:15000.00
20
Item Detail – Account Assignment tab
21
Account Assignment of Limit-G/L Account
Line Item 1-4: 6100.260B
Numeric Entry: Enter the G/L
Account. Enter: 6100.260B
22
Account Assignment of Limit-Cost Center
Line Item 1-4: 2ABM0008
Numeric Entry: Enter the Cost
Center. Enter: 2ABM0008
23
Account Assignment of Limit-Fund
Line Item 1-4: 202010D14
Numeric Entry: Enter the Fund.
Enter: 202010D14
24
Account Assignment of Limit-Functional Area
Line Item 1-4: 131096QLOG
Numeric Entry: Enter the
Functional Area. Enter:
131096QLOG
25
Account Assignment of Limit-Fund Center
Line Item 1-4: A2ABM
Numeric Entry: Enter the Fund
Center. Enter: A2ABM
26
Item Detail – Customer Data tab
27
Item Detail – Customer Data tab – PR Gen tab
28
General-DUID
Line Item 1-4: 371001
Numeric Entry: Enter the DUID.
Enter: 371001
29
Menu Bar
30
Check Button
Click
Action: Verify data is correct.
31
Save Button
Click
Action
Step
Field
Value
Description
32
Document Number
Record Document Number
Action: Record document number below.
Doc. #
For Training Purposes Only
ME21N STEP 2 OF 4
PE #9
Scenario: You are a Purchase Order Processor (Budget Analyst) located in the RM shop, and have been directed to manually create a Purchase Order subject to PPA.
ME21N – Create Purchase Order – Miscellaneous Pay - PPA
ME21N
Step
Field
Value
Description
1
Purchase Order document type
Click
Drop-Down Selection: Choose from drop-down menu.
2
Select
Miscellaneous
Pay PO
Drop-Down Selection: Choose from drop-down menu.
3
Menu Bar
4
Document Overview
On Button
Click
Action
5
Document overview
6
Selection Variant
Button
Click
Action
7
Select
My purchase requisitions
Action
8
Purch.Req./PReq.Item
Highlight Correct
PR from the List
Action
9
Adopt Button
Click
Action
(Page 2/2)
(Page 1/2)
Step
Field
Value
Description
10
Vendor/supplying plant
4UXQ2
Alpha/Numeric Entry: Enter vendor ID.
11
Header Data – Customer Data tab
12
PIIN
DASA03-06-M-7xxx
Alpha/Numeric Entry: Enter PIIN -
Procurement Instrument Identification
Number (Contract number).
13
Item Detail – Customer Data tab
14
Customer Data tab – Contracts tab
15
CLIN
Line Item 1:1
Numeric Entry: Enter CLIN – Contract
Line Item Number.
Line Item 2:2
Line Item 3:3
Line Item 4:4
16
Menu Bar
17
Check Button
Click
Action: Verify data is correct.
18
Save Button
Click
Action
19
Document Number
Record Document Number
Action: Record document number
below.
Doc. #
For Training Purposes Only
ML81N STEP 3 OF 4
PE #9
Scenario: You are a Goods Receipt Processor (FM DET) level, and have been directed to create/display a Service Entry Sheet.
ML81N – Create Purchase Order
ML81N
Step
Field
Value
Description
1
Menu Bar
2
Other Purchase Order
Button
Click
Action
3
Select Purchase Order/Entry Sheet- Purchase Order
PO from ME21N Exercise
Numeric Entry: Enter
Miscellaneous Pay PO number.
4
Continue Button
Click
Action
5
Purchase Order/Entry Sheets – Left Section of Screen
6
Select
Line Item
Action
7
Create Entry Sheet
Button (Menu Bar)
Click
Action
8
Short Text
Line Item 1:Texas“T” Barrier
Text: Description of the Entry
Sheet
Line Item 2:Gravel-load
Line Item 3:SUV Rental
Step
Field
Value
Description
Line Item 4:Guard tower
9
Header Data – Basic Data tab – Line Items
10
Short Text
Line Item 1:Texas“T” Barrier
Text: Description of the Entry
Sheet
Line Item 2:Gravel-load
Line Item 3:SUV Rental
Line Item 4:Guard tower
11
Quantity
Line Item 1-4: 1
Numeric Entry: Enter Quantity.
12
Un
Line Item 1-4: AU
Alpha/Numeric Entry: Enter Unit
of Meas.
13
Gross Price
Line Item 1:400.00
Numeric Entry: Enter Price.
Line Item 2:800.00
Line Item 3:500.00
Line Item 4:15000.00
14
Cost Center
Line Item 1-4: 2ABM0008
Numeric Entry: Enter Cost Center
15
Press Enter on your keyboard
Action
16
Menu Bar
17
Accept Button
Click
Action
18
Save Button
Click
Action
For Training Purposes Only
MIRO STEP 4 OF 4
PE #9
(IIRO– Enter Incoming InvoiceMIROStepFieldValueDescription1TransactionClickDrop-Down Selection: Choose from drop-down menu.2SelectInvoiceDrop-Down Selection: Choose from drop-down menu. (Invoice, Credit memo).3Inv. receipt dateToday’s dateNumeric Entry: Date on which the invoice was received in the billing office.4Invoice dateToday’s dateNumeric Entry: Date the original invoice document was created.5Reference8000 + User’sInitialsNumeric Entry: Vendor invoice number.6Amount16700.00Numeric Entry: Total amount of the invoice.7PO Reference tab8PO/SchedulingAgreementPO # from ME21NNumeric Entry: Enter the Purchase Ordernumber.9KeyboardPress Enter on your keyboardAction: To adopt the line items from the PO intothe invoice and pull vendor information.)Scenario: You are an Invoice Processor in the S4 shop and have been directed to manually input, and post an invoice for a Service Entry Sheet Acceptance.
M
Step
Field
Value
Description
10
PO Reference tab
11
Menu Bar
12
Simulate Button
Click
Action: Checks accuracy of the input data and
allows another opportunity to check for accuracy of data entry.
13
Post Button
Click
Action
14
Document Number
Record Document
Number
Action: Record document number below.
Doc. #