with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 1

PowerPoint Presentation to AccompanyGO! with Microsoft® Office 2007 Introductory

Excel 2007 -Creating a Worksheet, Formulas, and Charting Data

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 2

Parts of an Excel Workbook

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 3

Cell Identification

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 4

Enter and Edit Data in a Worksheet

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 5

Enter and Edit Data in a Worksheet

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 6

Design a Worksheet

• Good design techniques can be instrumental in making your worksheet useful.

• To be most effective: – Use rows rather than columns for the most

abundant data.– Consider how it will appear on flat paper.– Arrange the data so that it is easily charted.

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 7

Format Data, Cells, and Worksheets

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 8

Format Data, Cells, and Worksheets

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 9

Format Data, Cells, and Worksheets

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 10

Use Page Layout View to Prepare a Worksheet for Printing

• Page Layout View prepares your data for printing.– Rulers measure data, set margins, hide or

display row and column headings, and change the page orientation.

– Headers or footers print at the top (header) or bottom (footer) of every page of a worksheet.

– Page Layout View shows you how the data and/or chart will appear when printed.

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 11

Use Page Layout View to Prepare a Worksheet for

Printing

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 12

Printing in Excel

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 13

Formulas

• Excel automatically recalculates formulas, when changes are made.

• Excel provides prewritten formulas called functions, which perform calculations.

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 14

Viewing Formulas

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 15

Construct Formulas for Mathematical Operations

OperatorSymbol Operation

+ Addition

- Subtraction

* Multiplication

/ Division

% Percent

^ Exponentiation

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 16

• Relative cell references:– refer to cells by their position in relation to

the cell containing the formula – adjust when a formula is copied

• Absolute cell references: – refer to cells by their fixed position in the

worksheet– make no adjustments

Construct Formulas for Mathematical Operations

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 17

Format Percentages and Move Formulas

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 18

Chart Data

• A chart creates a visual representation of the data.

• Common chart types include:– Column– Pie– Line

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 19

Chart Data

• Each cell is a data point.– Each data point is shown in the chart by a

data marker: A data marker can be a column, bar, area, dot, pie slice, or other symbol.

– Related data points form a data series. For example, a data series for January, February, and March.

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 20

Chart Data

with Microsoft Office 2007 Introductory © 2008 Pearson Prentice Hall 21

Chart Data