General Election 2016To

Kerala Legislative Assembly

WELCOMETO

Presiding officers&POs

I. ACQUAINT ELECTION PROCEDURE

II. ON THE DAY PREVIOUS TO POLL

III. BEFORE COMMENCEMENT OF POLL

IV. DURING THE POLL

V. END OF THE POLL.

CONDUCT OF POLL

I. ACQUAINT ELECTION PROCEDURE

II. ON THE DAY PREVIOUS TO POLL

III. BEFORE COMMENCEMENT OF POLL

IV. DURING THE POLL

V. END OF THE POLL

CONDUCT OF POLL

CONDUCT OF POLL1. ACQUAINT RULES AND PROCEDURES

Attend allRehearsal

and Training Classes

Modus operandi

of EVM

Clarification of

doubts

I. ACQUAINT ELECTION PROCEDURE

II. ON THE DAY PREVIOUS TO POLL

III. BEFORE COMMENCEMENT OF POLL

IV. DURING THE POLL

V. END OF THE POLL

CONDUCT OF POLL

1. Arrival at the Distribution Centre

2. Identification of polling station

3. Familiarizing the Polling Team

4. Itinerary to and from the PS

5. Collection of Polling Materials.

II. ON THE DAY PREVIOUS TO POLL

CONDUCT OF POLL

MOST IMPORTANT POLLING MATERIALS

ELECTRONIC VOTING MACHINE

CONTROLUNITBALLOTING

UNIT

MOST IMPORTANT POLLING MATERIALS

Marked copy of Electoral roll

Register of Voters (17 A)

Voters Slip

Indelible ink

Tendered Ballot paper

Arrow cross mark

Self inking pad

Metal sealCopy of specimen signature of candidate / Election agent

MOST IMPORTANT POLLING MATERIALS

Detailed list available inPresiding Officers Check list

Paper seal

Strip Seal

Presiding Officer’s Diary, Declaration etc

Sample of EVM Balloting Unit

16 Point Report as per Annexure XV

Address tag

Special tag

6. Arrangement of Polling Station

a. Set up of PS (Slogans / Photo etc should be covered or removed)

b. Set up of Voting Compartment

c. Display of Notices.

II. ON THE DAY PREVIOUS TO POLL

CONDUCT OF POLL

I. ACQUAINT ELECTION PROCEDURES

II. ON THE DAY PREVIOUS TO POLL

III. BEFORE COMMENCEMENT OF POLL

IV. DURING THE POLL

V. END OF THE POLL

CONDUCT OF POLL

1. Assignment of Duties to Polling Officers

III. BEFORE COMMENCEMENT OF POLL

1ST POLLING OFFICER

2nd POLLING OFFICER

3rd POLLING OFFICER

CONDUCT OF POLL

1ST POLLING OFFICER

In charge of

marked copy

Verification of identity of Electors

Read out serial No

and entry of the elector in the

electoral roll

1. Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL

CONDUCT OF POLL

1ST POLLING OFFICER

Markingin the Photo

Electoral Roll

PB

1. Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL

DUTIES AND FUNCTIONS OF PRESIDING OFFICERS

Minor errors in the EPIC

and Electoral roll may be ignored and over looked.

1ST POLLING OFFICER1. Assignment of Duties to Polling Officers

III. BEFORE COMMENCEMENT OF POLLDUTIES AND FUNCTIONS OF PRESIDING OFFICERS

2nd POLLING OFFICER1. Assignment of Duties to Polling Officers

III. BEFORE COMMENCEMENT OF POLLDUTIES AND FUNCTIONS OF PRESIDING OFFICERS

In charge ofRegister of

Voters17 A

2nd POLLING OFFICER

From the upper tip of the nailto the bottom of the 1st joint

1. Assignment of Duties to Polling Officers III. BEFORE COMMENCEMENT OF POLL

In chargeof

Indelibleink

CONDUCT OF POLL

2nd POLLING OFFICER1. Assignment of Duties to Polling Officers

III. BEFORE COMMENCEMENT OF POLL

Issuance ofVoters Slip

CONDUCT OF POLL

137

958

3rd POLLING OFFICER1. Assignment of Duties to Polling Officers

III. BEFORE COMMENCEMENT OF POLL

In chargeof Control

Unit EnsuringIndelibleink mark

CONDUCT OF POLL

These duties can be performed by the presiding Officer,where the number of Electors is small.

3rd POLLING OFFICER1. Assignment of Duties to Polling Officers

III. BEFORE COMMENCEMENT OF POLLDUTIES AND FUNCTIONS OF PRESIDING OFFICERS

Activatingthe BallotingUnit

137

958

Collecting VotersSlip

28

2.Appointment of Polling Agents

III. BEFORE COMMENCEMENT OF POLL

1.Assignment of Duties to Polling Officers

29

Appointment letter in Form No.10

Appointment by candidate or his election agent

Revocation by candidate or his election agent

Compare specimen signature in case of any doubt

Pass for polling agents

2.Appointment of Polling Agents III. BEFORE COMMENCEMENT OF POLL

30

Seating of polling agents

i. Candidates recognized by the National Parties ii. Candidates recognized by the State Parties iii. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency.

iv. Candidates of registered unrecognized parties

v. Independent candidates

2.Appointment of Election Agents III. BEFORE COMMENCEMENT OF POLL

III. BEFORE COMMENCEMENT OF POLL

MOCK POLL

CONDUCT OF POLL

I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL

III. BEFORE COMMENCEMENT OF POLL

IV. DURING THE POLL

V. END OF THE POLL

CONDUCT OF POLL

1.Commencement of poll

IV. DURING THE POLL

4. Other important functions

2. Admission into the Polling Station

3. Enforcement of Election Law

CONDUCT OF POLL

a. Warning about secrecy of voting

1.Commencement of poll IV. DURING THE POLL

Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both

as per section128 of the Representation of People Act , 1951.

CONDUCT OF POLL

36

c. Declaration by the Presiding Officer

b. At the stroke of the hour fixed

a. Warning about secrecy of voting

d. Precautions about indelible ink

e. Maintenance of register of voters in form No.17 A

f. Maintenance of PO’s Diary

g. Maintenance of visit sheet

1.Commencement of poll IV. DURING THE POLL

CONDUCT OF POLL

Separate Queues

for men and

women

Infirm/Women voters

with babies in arms

may be given precedence

h. Entry of voters to PS to be regulated

1.Commencement of poll IV. DURING THE POLL

CONDUCT OF POLL

1.Commencement of poll

4. Other important functions

2. Admission into the Polling Station

3. Enforcement of Election Law

IV. DURING THE POLL

CONDUCT OF POLL

The electors

The Polling OfficialsEach candidate, his election agent and one pollingagent of each candidate at a time

Persons authorized by the Election Commission

Public Servants on duty

Child in arms accompanying an elector

A person accompanying a blind or an infirm voter

Identifying officers

2. Admission into the Polling StationCONDUCT OF POLL

1.Commencement of poll

4. Other important functions

2. Admission into the Polling Station

3. Enforcement of Election Law

IV. DURING THE POLL

CONDUCT OF POLL

Declaration of Elector about his age

Obtain declaration

as inAnnexure X

Inform the penal provision in section 31 of the

R.P.Act

Imprisonment for one year or fine or both

3. Enforcement of Election LawCONDUCT OF POLL

Prohibition of canvassing in or near PS

Canvassing of Votes

Soliciting the vote of any elector

Persuading any elector not to vote for any particular candidate

3. Enforcement of Election LawCONDUCT OF POLL

Persuading any elector not to vote at the election

Exhibiting any notice or sign relating to the election

--are punishable under section130 of the RP Act.

Prohibition of canvassing in or near PS

3. Enforcement of Election LawCONDUCT OF POLL

Other offencesDisorderly conduct in or near PS (section 131)

Misconduct at the PS (section 132)

Failure to observe procedure for voting (section 132 A)

Illegal hiring or procuring of conveyance (section 133)

Breaches of Election duty (section 134)

Going armed to or near PS (section 134 B)

3. Enforcement of Election LawCONDUCT OF POLL

Smoking prohibited inside the PS

Polling agents are not permitted to bring mobilephones inside the PS

Photography prohibited inside the PS

Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited.

Impersonation is punishable under Indian Penal Code

Other offences3. Enforcement of Election Law

CONDUCT OF POLL

1.Commencement of poll

4. Other important functions

2. Admission into the Polling Station

3. Enforcement of Election Law

IV. DURING THE POLL

CONDUCT OF POLL

PO’s entry in Voting Compartment

Voting of blind and infirm voters

Adjournment or stoppage of Poll

Tendered Vote

4. Other important functionsCONDUCT OF POLL

Challenged Votes

Challenge fee

Summary enquiry

Burden of proof

Return/forfeiture of

challenge fee.

4. Other important functionsDUTIES AND FUNCTIONS OF PRESIDING OFFICERS

Refusal to observe voting procedure

Withdraw and cancel voters slip

Inscribe the fact in Register

of Voters

Put signature below theentry in the

remarks column

Never change the Sl.No in 17 A

4. Other important functionsCONDUCT OF POLL

Electors deciding not to vote

Never change the Sl.No in 17 A

Shall not Compel to cast

his vote

Inscribe “Refused to Vote”

in remarks column of register

of voters (17 A)

SignatureOr thumb

impression of the elector against the

entry

4. Other important functionsCONDUCT OF POLL

USE OF NEW VOTING MACHINE

Read outa further

Declarationin part II of Annexure VII

4. Other important functionsCONDUCT OF POLL

VOTER ASSISTANCE BOOTH

CANDIDATE’S ELECTION BOOTH

NRI VOTER

VOTING BY PROXY (CSV)

4. Other important functionsCONDUCT OF POLL

VOTINGBY

PROXY(CSV)

Must be a resident of the constituency concerned

Should have at least 18 years of age

Shall not be disqualified for regn. as an elector

Indelible ink – on the middle finger

The letters “PV” should be suffixed in 17 A

4. Other important functionsCONDUCT OF POLL

I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL

III. BEFORE COMMENCEMENT OF POLL

IV. DURING THE POLL

V. END OF THE POLL

CONDUCT OF POLL

Announce the fact a

few minutes before the

hour appointed

CLOSING HOUR

Permit Electors present at the

PS at the hour

appointed

Distribute slip with

signature in full.

V. END OF THE POLLCONDUCT OF POLL

Press “close” button of CU

Show the “total”

in the CU and record in 17 C

CLOSING OF EVM V. END OF THE POLL

CONDUCT OF POLL

Supply attested copies

of 17 C to PollingAgents

Closing of Voters

Register (17 A)

V. END OF THE POLLCONDUCT OF POLL

958959960961

534857861638

0891685974212357

The last serial No. is 961 (Nine Six One)

2nd PO PrO

Sl. No Sl. No. of elector in the electoral roll

Details of the document produced by the elector in proof of his/her identification

Signature / Thumb impression of elector

Remarks

Date: Time:

DECLARATIONAT THE ENDOF THE POLL

V. END OF THE POLLCONDUCT OF POLL

Place the Control Unit

and Balloting Unit in their

carrying cases, close

andseal with the Address tag

V. END OF THE POLLCONDUCT OF POLL

DECLARATIONAFTER SEALING

THE EVM

V. END OF THE POLLCONDUCT OF POLL

V. END OF THE POLL

16 POINT REPORT

CONDUCT OF POLL

SEALING OF ELECTION PAPERS

(The above covers should be sent separately along with the EVM to the receiving centre)

V. END OF THE POLL

Cover containing 17 C

Cover containing Declaration of PO

Cover containing PO’s Diary

16 Point ReportVisit Sheet

CONDUCT OF POLL

Packet No. IStatutory Covers

Packet No.IINon-Statutory Covers

Packet No.III

Packet No.IV.

SEALING OF ELECTION PAPERS V. END OF THE POLL

CONDUCT OF POLL

PACKET No. I(Should be super scribed as “Statutory Covers”)

1. Sealed Cover containing marked copy of electoral roll and List of CSVs2. Sealed cover containing the Register of Voters (17 A)3. Sealed Cover containing voters slips4. Sealed Cover containing unused tendered ballot papers5. Sealed Cover containing used tendered ballot papers and the list in Form No.17 B

If any cover mentioned above is nil, a NIL cover should be placed.

SEALING OF ELECTION PAPERS V. END OF THE POLL

CONDUCT OF POLL

PACKET No.II(Should be superscribed as “Non-Statutory Covers”)

1. Copies of Electoral Roll other than marked copy

2. Appointment letters of Polling Agents in Form 10.

3. List of blind and infirm electors in Form 14 A and the declaration of the companion.4. Declaration obtained from electors as to their age and list of such electors (Annexure XI)5. Receipt book and cash, if any, in respect of Challenged votes

SEALING OF ELECTION PAPERS V. END OF THE POLL

CONDUCT OF POLL

6. Unused and damaged paper seals

7. Unused voters slips

8. Unused and damaged strip seal

10. Election Duty Certificates

9. Unused and damaged special tags

PACKET No.II(Should be super scribed as “Non-Statutory Covers”)

SEALING OF ELECTION PAPERS V. END OF THE POLL

11. List of challenged votes in Form 14 (Sealed Cover)

CONDUCT OF POLL

1. Hand book for PO2. Manual of EVM3. Indelible ink set without leakage

5. Metal seal of the PO4. Self inking pad

6. Arrow cross mark7. Cup for setting indelible ink.

PACKET No.IIISEALING OF ELECTION PAPERS

V. END OF THE POLLCONDUCT OF POLL

All other items such as Voting compartment,Waste paper basket,

Polythene bag, etc…..

PACKET No.IVSEALING OF ELECTION PAPERS

V. END OF THE POLLCONDUCT OF POLL

POINTS TO BE REMEMBERED Maintain close relation with the membersof your polling teamMaintain good relation with the polling agents

Commence the poll at the appointed hour

Start mock poll at least one hour before thehour fixed for the commencement of poll

Formally announce the close of poll afterthe last elector has votedTake personal responsibility to hand overthe EVM and election papers.

Thank You