Party Planner Schedule

1 Month BeforeSet a time & date

Plan budget

Choose a theme

Create the guest list

Create or order invitations

Reserve space (if needed)

Book entertainment(if needed)

3 Weeks BeforeChoose food & gather recipes

Hire rental equipment

Hire caterer or outside help if necessary

Make a shopping list for items needed

Choose games & activities for the party

2 Weeks BeforeMail invitations

Purchase party supplies and favors

Buy/create party decorations

Confirm and pay venue (if needed)

Order cake (if you’re not making it)

1 Weeks BeforeDetermine the final guest numbers

Notify venue about the guest number

Check if all supplies have been purchased

Clean house thoroughly (if needed)

A Few Days BeforeBuy food

Buy drinks

Clean serve ware you will be using

Make space in refrigerator to store food

1 Day BeforeBake the party food

Prepare party favors

Prepare the pass-the-parcel

If hosting the party,clean the designated area,patio & entry

Decorate for party

Prepare make-ahead food

Charge camera and video camera batteries

On the DaySetup area with tables & chairs

Add cupcake toppers to cupcakes

Organize out the cups, paper plates etc.

Prepare food on trays

Set up the games

Notes: