Is your life in disarray??

Do you have trouble finding things?

Do you constantly forget stuff??

Organize

Organizing and Controlling

MANAGEMENT FUNCTION “ORGANIZING” IS IMPLEMENTATION

WHICH MEANS THE OPTIMUM USE RESOURCES FOR ACHIEVING THE AIMS.

MANAGEMENT FUNCTION “CONTROLLING” OR MONITORING MEANS CHECKING THE PROGRESS

OF ACHIEVING OBJECTIVES AND GIVING FEEDBACK.

What is the relationship between organizing and controlling?

IS THE FUNCTION OF MANAGEMENT WHICH FOLLOWS PLANNING. IT IS A FUNCTION IN WHICH THE SYNCHRONIZATION AND COMBINATION OF HUMAN,

PHYSICAL AND FINANCIAL RESOURCES TAKES PLACE .

What is organizing?

BECAUSE ONCE THE PLAN IS MADE, THE NEXT

NATURAL STEP IN THE PROGRESSION IS TO GET ORGANIZED SO THE PLAN

COMES TO FRUITION.

Why organizing is next to planning?

WHY ORGANIZE? 12 GOOD REASONS

1. Reduce stress, frustration, and overwhelm

2. Feel more in charge of your life

3. Enjoy having people over

4. Improve personal productivity and efficiency

5. Save money when you don’t pay for storage and late fees

6. Liberate your attention for the present moment

WHY ORGANIZE? 12 GOOD REASONS

7. Improve your credibility with those who count on you

8. Gain self-confidence from accomplishing your goals

9. Feel more ease and pleasure where you work

10. Project a better image to colleagues, clients, and friends

11. Create more free time

12. Think more clearly, improve your focus.

1. IDENTIFICATION OF ACTIVITIES -  ALL THE ACTIVITIES WHICH HAVE TO BE PERFORMED IN A CONCERN HAVE TO BE IDENTIFIED FIRST.

2. DEPARTMENTALLY ORGANIZING THE ACTIVITIES , THE MANAGERS TRIES TO COMBINE THE GROUP SIMILAR AND RELATED ACTIVITIES INTO UNITS OR DEPARTMENTS.

3. CLASSIFYING THE AUTHORITY- THE MANAGER LIKES TO CLASSIFY THE POWERS AND ITS EXTENT TO THE MANAGER.

4. CO -ORDINATION BETWEEN AUTHORITY AND RESPONSIBILITY- EACH INDIVIDUAL IS MADE AWARE OF THIS AUTHORITY AND HE/SHE KNOWS WHOM THEY HAVE TO TAKE ORDERS FROM AND TO WHOM THEY ARE ACCOUNTABLE, AND TO WHOM THEY HAVE TO REPORT.

A manager performs organizing function with the help of following

steps:-

• DEFINES AUTHORITY AND RESPONSIBILITY

• NO OVER-LAPPING OF RESPONSIBILITIES

• RIGHT PERSON FOR RIGHT JOB PERSON FOR RIGHT JOB • HARMONY OF WORK

• PROVISION OF TRAINING FACILITIES

• EFFECTIVE COMMUNICATION

Importance of organizing

CONSISTS OF VERIFYING WHETHER EVERYTHING

OCCURS IN CONFORMITIES WITH THE PLANS ADOPTED, INSTRUCTIONS ISSUED AND PRINCIPLES ESTABLISHED

What is controlling?

1.CONTROLLING IS AN END FUNCTION-  A FUNCTION WHICH COMES ONCE THE PERFORMANCES ARE MADE IN CONFORMIT IES WITH PLANS.

2 . CONTROLLING IS A PERVASIVE FUNCTION-  WHICH MEANS IT IS PERFORMED BY MANAGERS AT ALL LEVELS AND IN ALL TYPE OF CONCERNS.

3 . CONTROLLING IS FORWARD LOOKING-  BECAUSE EFFECTIVE CONTROL IS NOT POSSIBLE WITHOUT PAST BE ING CONTROLLED. CONTROLLING ALWAYS LOOK TO FUTURE SO THAT FOLLOW-UP CAN BE MADE WHENEVER REQUIRED.

Characteristics of controlling function of management-

4.. Controlling is a dynamic process- since controlling requires taking reviewed methods, changes have to be made wherever possible.

5. Controlling is related with planning-  Planning and Controlling are two inseparable functions of management. Without planning, controlling is a meaningless exercise and without controlling, planning is useless. 

• CONTROLLING HELPS IN ACHIEVING GOALS AND OBJECTIVES

• RESOURCES ARE USED EFFIC IENTLY

• CONTROL HELPS IN DECENTRALIZATION.

• HIGH MORALS OF EMPLOYEES

• APPLIED TO ALL MANAGERIAL FUNCTIONS

• HELPS IN LARGE SCALE ORGANIZATION S

Importance of controlling

BEFORE

AFTER

Change is nothing new.  And in business it is now an established fact of life. 

Types of Change in Organizations

Development Change

Improvement of what is; new state is a prescribed enhancement of the old state.

Transitional Change Design and implementation of a new state;requires dismantling of the old state and management of the transition process; managed timetable.

Old state and worldview are forced to die. New state is unknown. It emerges from visioning, trial and error and learning. New state requires fundamental shift in mindset, organizing principles, behaviour and/or culture, designed to support new business directions.

Transformational Change

Change in an organization is managed by an individual or a group of individuals. A proper planning and execution process is necessary for effective change.

This requires careful planning, evaluation and implementation to bring about the desired change.

Organizational Change Challenges

(Elements of change)

Vision- This is the power to perceive and articulate change beyond the surface level. 

Sense of purpose and direction- The business should have clear objectives that match the vision.

Knowledge- Knowledge is the skills and experience to create organizational strategies and to implement them accordingly. 

Rewards and recognition- Companies must reward individuals who excel and overcome organizational change challenges

Steps to be followed systematically for change to occur.

1. Discussing and reaching agreement for the on going support of the company's direction and initiatives2. Linking strategic initiatives to tactful execution through planning and on going communication.

3. Connecting and aligning performance management, training processes and incentive compensation in order to yield optimal results.

4. Emphasizing hiring, rewarding, developing and retaining the top talent as a key driver of sustained business growth.

Thank You!!!