Oral Presentations:

Learning and sharing

Comparisons

General Technical

Fall 2005

Is it easy to read? Most presentations look great on a

monitor. They may look different on a screen. Test your designs on screen. Ensure readability by contrasting text

and background colors.

Comparisons The following slides appear in sets of

three:1. original design2. improved design3. side-by-side comparisons

You decide which is more effective.

Presentation TipsPresentation TipsEvaluate design and readability on Evaluate design and readability on

screen.screen.Test equipment prior to presentation.Test equipment prior to presentation.Adjust room lighting.Adjust room lighting.Make sure all seats have view of Make sure all seats have view of

screen.screen.Bring slides on acetates as backup.Bring slides on acetates as backup.Bring handouts if appropriate.Bring handouts if appropriate.

Presentation Tips

Evaluate design and readability on screen.

Test equipment prior to presentation.Adjust room lighting.Make sure all seats have view of screen.Bring slides on acetates as backup.Bring handouts if appropriate.

Which is easier to read?

Format text to: Emphasize main points Teach or self-test

Presentation Tips

Evaluate design and readability on screen Test equipment prior to presentation Adjust room lighting Make sure all seats have view of screen Bring slides on acetates as a backup Bring handouts if appropriate

Presentation Tips

Evaluate design/readability on screen Test equipment prior to presentation Adjust room lighting Make sure all seats have view of screen Bring slides on acetates as a backup Bring handouts if appropriate

Which uses emphasis?

Can you find the independent clause?

Before delivering a presentation, you should test the equipment

unless you enjoy surprises.

Can you find the independent clause?

Before delivering a presentation,you should test the equipment

unless you enjoy surprises.

Which one teaches?

Do I need all those words? Substitute bullets for sentences Insert a chart or table Insert a picture

ContentConsider your audience when selecting content. The tone, language, and graphics should be appropriate to your audience. Try to limit each slide to one main idea. Also, avoid cluttering the slide with too many words. Six or seven lines of text per slide is a good rule of thumb.

Content Must fit audience

Tone Language Graphics

One main idea per slide Limit text

No more than 6-7 bulleted items

Which is more effective?

CSUS EnrollmentCSUS Enrollment

Enrollment at CSUS has increased in the Enrollment at CSUS has increased in the last 3 years by about 15 percent:last 3 years by about 15 percent:

Fall 2000 was 23,372Fall 2000 was 23,372 2001 was 25,004 2001 was 25,004 2002 was 27,500 2002 was 27,500

Note: Enrollment for 2003 was expected to increase by a Note: Enrollment for 2003 was expected to increase by a similar percentage. similar percentage.

CSUS EnrollmentCSUS Enrollment

21,000

22,000

23,000

24,000

25,000

26,000

27,000

28,000

2000

2001

2002

Which is more effective?

Serving the Cities:

Sacramento Vallejo Tahoe City Reno Stockton Modesto East Bay

Serving the Cities:

Sacramento Vallejo Tahoe City Reno Stockton Modesto East Bay

Which is more effective?

My summer vacationMy summer vacation

Last summer I spent a week at the Last summer I spent a week at the ocean. The seashore was perfect: ocean. The seashore was perfect: cool, clean, white sand, soft breezes, cool, clean, white sand, soft breezes, secluded paths, and warm water. I secluded paths, and warm water. I took many pictures to remind me of took many pictures to remind me of that wonderful vacation.that wonderful vacation.

My summer vacationMy summer vacationMy summer vacation

Which is more effective?

My summer vacation

Term Project

Oral Presentation

Web Posting

Written Report

Technical Communication The skills required to present complex

technical information in a personal, professional, and accessible manner are invaluable in today’s information saturated society.

Writing is an important method of communicating in order to accomplish tasks and move activities forward to completion.

Dates and Rules of Term Project Presentation

Week 14: Nov 28 – Dec 2Week 15: Dec 5 – Dec 9Non-presentation students and

instructor will serve as evaluatorsSign-up sheets to record student

attendance

Presentation Essentials Content Organization Introduction and conclusion Preparing the Presentation Team Presentations Text and Figures Delivery, Audience, Question time

Preparing the presentation Analyze your audience

What are my objectives for this talk? How can I get their attention and interest right

away – and keep it? What benefits are they going to get from

listening to me?

Time frame never speak longer than you are supposed to.

Team Presentations Analyze your audience and purpose Main points to be stressed Order, partition, and stick to assigned Sharing the presentation – flow well Practice – time limits

Listening to a presentation Take notes. Develop at least one question in your mind,

and ask it at the appropriate time. One of the best ways to be a good listener

is to ask questions.