AMA Education System

Oracle PSCS Usage Guide

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ORACLE PSCS USAGE GUIDE

HOW TO PERFORM DATA MATCHING

OBJECTIVE:

This guide is intended for the various branches so that they can compare what was placed inside PSCS and what is currently inside CIS. This is aimed to test the accuracy of the data that was transferred.

GENERAL DISCUSSION ON DATA CONVERSION FOR AMACC:

All data that is in the CIS has been mined and migrated into Oracle PSCS with the following assumptions:

- Only programs that were offered as of 2007 were migrated. Students belonging to programs outside of these were not migrated since it is assumed that they have already graduated. It is assumed that there are only a

few of them remaining so it is manageable for the branch to just add them.

- Only active students belonging to these programs were migrated PROVIDED that these students have been properly linked in the USN Portal. Students who were not properly linked inside the USN were not included.

GENERAL PROCEDURE:

In general, the branch needs to generate three sets of reports. One set from PSCS and the other set from CIS. They will then have to compare these two reports and make note of all the discrepancies

The reports are:

a. A report indicating the Programs that are being offered at their Campus

b. A report indicating the Students inside the system inclusive of the current balances

c. A report that can generate the Grade Records of particular students

The following guides will instruct the user on how and where to generate the reports.

REPORT EXTRACTION PROCEDURES:

1. Report Viewer of Academic Programs in PSCS

Note: Login to ORACLE PSCS Site using ESSA Account

Navigation: Reporting Tools > XML Publisher > Query Report Viewer

Figure 1

1.1 Select Report Name in the “Search by” dropdown list. See Figure 2.

1.2 Enter the Report Name as CSX_ACAD_PRO in the “begins with” field.

1.3 Click “Search” button.

1.4 Select PDF in the “Format” dropdown list. See Figure 2.

Figure 2

1.5 Click “View Report” link. See Figure 3.

Figure 3

2. Report Viewer of Academic Programs in CIS

Note: Login to CIS Site using ESSA Account

Navigation: File > Course Masterfile

Figure 4

2.1 Click “Course Masterfile”. See Figure 5.

Figure 5

After that, the system will automatically display all the details. See Figure 6.

Figure 6

3. Report Viewer of Grades in PSCS

Note: Login to ORACLE PSCS Site using ESSA Account

Navigation: Reporting Tools > Query > Query Viewer

Figure 7

3.1 Select Query Name in the “Search By” dropdown list.

3.2 Enter the Query Name as AKCD_GRADES_REPORT in the “begins with” field.

3.3 Click “Search” button.

3.4 Select the preferred format link in the “Run to” menu. (Run to HTML, Run to Excel or Run to XML). See Figure 8.

3.5 Click the chosen item link.

Figure 8

4. Report Viewer of Grades in Branch Registrars Module

Note: Login to Branch Registrars Module Site (http://registrars.amaes.edu.ph) using ESSA Account. Use Internet Explorer browser.

Navigation: CIS Grade Viewer

4.1 Click CIS GRADE VIEWER button menu at registrar’s dashboard page or type

http://registrars.amaes.edu.ph/gradesexplorer in the URL.

Note: Source of grade data are from Branch CIS backup that is being forwarded to IT HO

Figure 9

4.2 Enter the Student ID in the “Student ID” field or enter the Last Name in the “Lastname” field. See Figure 10.

Figure 10

4.3 Click “Search” button.

After that, the system will automatically display all the details in relation to the given data that matches inside the

system. See Figure 11.

Figure 11

4.4 Click “View” link beside the particular student. See Figure 12.

Figure 12

4.5 The system will automatically grab all the matching records of the student. See Figure 13.

Figure 13

5. Report Viewer of Account Receivable in PSCS

Note: Login to ORACLE PSCS Site using ESSA Account

Navigation: Reporting Tools > Query > Query Viewer

Figure 14

5.1 Select Report Name in the “Search by” dropdown list.

5.2 Enter the Report Name as CSX_SF_AR_AG in the “begins with” field.

5.3 Click “Search” button.

5.4 Select PDF in the “Format” dropdown list. See Figure 15.

Figure 15

5.5 Click “View Report” link. See Figure 16.

Figure 16

5.6 Then, populate all the details. See Figure 17.

5.6.1 Select AMACU in the “Institution” lookup.

5.6.2 Select UGRD in the “Career” lookup. Academic Career is Undergraduate.

5.6.3 Select the preferred term in the “Term” lookup. (Ex. 1133)

5.6.4 Select your campus in the “Campus” lookup. (Ex. AMAAG – AMACC Angeles)

5.6.5 Select the preferred “Start Date” and “End Date”.

Figure 17

5.7 Click “OK” button.

6. Report Viewer of Account Receivable in CIS

Note: Login to CIS Site using ESSA Account

Navigation: Report > Account Receivable > AR as of > S.L.

Figure 18

6.1 Set the “Date as of:” to the preferred date. See Figure 19.

Figure 19

6.2 Click the filter button to populate the columns based on the given date. See Figure 20.

Figure 20