OPERATIONS AND LOGISTICS

The Significance

• Largest conference ever held in South Africa

• The most significant event of the United Nations in the past 10 years

• This will be the last gathering of Heads of State in such

magnitude in South Africa

• Planning and operations around the Summit equates to an Olympic Games

• Comes at an opportune time in Africa’s political and economic history

What it could mean for us• Reposition the continent of Africa

– Millennium Africa Recovery Programme (MAP)

• Reposition the Country internationally– Leader of the developing world– First and third world

• Reposition the City of Johannesburg– Financial capital of the continent

• Expose VVIP Delegates to Sandton– Most sophisticated business infrastructure on the African

continent

• Foreign exchange and investment– Business promotion

• Tourism

Impact on Gauteng

• Job creation

• Economic impact of foreign exchange

• Legacy projects

• Conversion to environmental best practice

The Delegates

• World Summit on Sustainable Development (2002) expected Delegates– 193 Heads of State (HOS) and Government– 6 000 of the World’s VVIPS– 3 000 Media

• Civil Society, Youth, Labour, NGO and other Delegates– 50 000 to 60 000 expected

• Civil Society at Gallagher Estate

World Summit on Sustainable Development 2002

• September 02 – 11, 2002

• 6 000 United Nations Accredited Delegates

• At Sandton Convention Centre

– United Nations Precinct and Island Site– Main media at the Sandton Convention Centre (SCC)– Accreditation at the Sandton Library

Local Governmental Forum

• 1 000 Delegates

• At the Crowne Plaza

• Accommodation within Sandton

– Level 1, 2 and 3

• Internal Shuttle transfer system

Business Action for Sustainable Development (BASD) Forum

• September 02 – 11, 2002

• At the Hilton Hotel

• 800 Delegates

• Located in hotels within Sandton and Rosebank

• High Security detail at BASD Delegate hotels

– Level 2 and 3

• Airport transfers and inter-venue shuttles

Civil Society (CS) Indaba

• September 02 – 11, 2002

• 50 – 60 000 Delegates

• At Gallagher Estate– Venue booked from August 20 – September 12, 2002

Other events identified

• Labour Summit

• Youth Summit

• Gender Summit

• Urban Greening Congress

• Sustainable Tourism Conference

• Medical Conference – Sun City

• Environmental Lawyers – Durban

• World of Music And Dance Festival – Peter Gabriel

WSSD Tentative Running Order - 2002

• August 19– Pre NGO week

• August 25– United Nations Staff arrive

• August 26– Civil Society Indaba

• August 31 – September 01– Informal consultations

• August 31 – September 01– South African Opening Ceremony

• September 02– United Nations Opening Ceremony

• September 02 - September 06– Committee Meetings

• September 07 – September 08– Event at Cradle of Humankind – Sunday 08– HOS arrive

WSSD Tentative Running Order - 2002

• September 09 – September 11– HOS Summit– HOS Reception Banquet by South African Government– United Nations Closing on September 11

• September 12– South African Closing Ceremony

Exhibitions

• Sustainable Development Best Practice Exhibition– Sandton Taxi Rank– Multi-stakeholder Participation

• South Africa Substance Themes – Outdoors Expo– Highways– Tourist attractions– Venues

• South African Government Expo– International Airports and accreditation centres

• ‘Proudly South African’• Other expos as motivated by various stakeholders

Opening and Closing Ceremonies

• Opening– August 31 – September 01

• Closing– September 12

• 60 000 Delegates

• South Africa Accreditation required

• Johannesburg Stadium

Social Programme

• Gala banquets– President of South Africa– Premier of Gauteng and Executive Mayor of Johannesburg

Cultural Programme

• The Global Village at the Central Transport Interchange• South African Film Festival at Rosebank Mall• Festival at Newtown• Art Exhibition at Sandton Art Gallery• ‘United Nations’ Food Fest at Sandton Square• Arts and Craft at Rosebank flea market, Innisfree Park and Mary

Fitzgerald Square• Jazz Concert Series at Johannesburg Zoo Lake

Theatrical Programme

• Substance Themed Programmes at– State Theatre– Civic Theatre– Market Theatre– Gold Reef City– AGFA Theatre on the Square– Monte Casino

Excursions Programme• Alexander Presidential Renewal Project

• Soweto Mayoral Lead Project

• Blue IQ– The Greater Kliptown Development Project– Cradle of Humankind– Dinokeng– The Innovation Hub– Constitution Hill

• Greenhouse Project– Joubert Park

• Midrand Eco-City

• Routes– Ecology, Arts and Culture, History, Music, Politics, Social,

Architecture, Gold, etc.

Operations and Logistics Execution Plan• Accommodation

• Accreditation

• Health, Medical and Disaster Management

• Security

• Protocol

• Transport

• Venues, Sites and Facilities

• Hospitality

• Volunteers

Ten Accommodation Zones• Johannesburg Central

• Sandton and surrounds

• Soweto

• Fourways and surrounds

• Randburg

• Eastgate

• Airports and surrounds

• Midrand

• Pretoria Central

• Pretoria East

• Magaliesburg and Muldersdrift

Zone 2Midrand

Zone 1

RandburgZ5

EastgateZ10

Jhb CBDZ3

To MagaliesburgZ6

PretoriaCentral Z7

AirportZ9

SowetoZ4

N3

M1

N1

W/NicolCorlett Dr

Grayston Dr

Marlboro Dr

Stadium

NewtownWits

NASREC

Dome

10 Accommodation

Zones

CpC

Gallagher

Sandton CBD

JIA

Lanseria

Union Bldgs

PretoriaEast Z8

Accommodation• Memorandum Of Understanding signed by the Minister

with the hospitality industry

• Five levels of Accommodation– Considered in terms of safety, transport and proximity– All forms of accommodation to be used

• 39 000 rooms (53 000 beds) secured

• Target approximately 65 000 by 1 November 2001– VVIPs accommodated in Zone 1 (16 000 rooms)

• Corlett Drive to N3• M1 to William Nicol

Accommodation• Hotel accreditation underway

– Good practice ‘Green dot’ campaign

• Hospitality Steering Committee– Two sub committees

• Environmental• Training

– Monthly steering committee workshops held

• Destination Management Company (DMC) to be appointed by end October 2001– Transfer all beds– Website bookings system

Accommodation

• Levels 1 and 2 identified (Heads of State, Heads of Delegates, Business VIP)– Awaiting approval of contract– Implement Green Policy– Charter of non-negotiables

• Level 3 and 5 identified (United Nations Accredited Delegates and NGO’s)– Monthly steering committee workshops– Transfer to Destination Management Company– Business plan to be drafted for conversion to environmental best

practice– Include charter of non-negotiables

Accommodation

• Accommodation bookings will be taken as of 2 November 2001– Via Destination Management Company– Johannesburg World Summit website

(www.joburgsummit2002.com)

Accreditation

• Implementation of an accredited processing system in progress– Learning from Sydney Olympics included– IT and security platforms have been designed

• Barcode and Smartcard technology

Health, Medical and Disaster Management (DM)• Led by Department of Health

• Must ensure that normal service levels of the city continue for residents and citizens

• Additional measures put in place for– Environmental health

• All venues, hotels and restaurants• Level 1 and 2 hotels underway

– Emergency services– VIP medical services– Port health protocols

• Business plan submitted to JOWSCO Board– Public and private sector partnerships

Security

• Integrated Business Plan– Crime Prevention– Visitors Education Campaign– Public Order– Intelligence– VIP Protection

• Island Sites– Motorcades– Close Protection– Static Protection

• Site Commanders to be appointed end September 2001, for Level 1 and 2 hotels

Protocol

• Embassy briefing schedule for October 2001– Presidential Guest House– In conjunction with Department of Foreign Affairs and the Department

of Environment and Tourism

• Quarterly updates planned to September 2002

• 5 000 Hospitality and Protocol Liaison Officers

Transport

• Arup Transport Planning– Traffic Management Plan– Signalling, Signage and Upgrades

• A dedicated ‘mass transport’ system has been designed– Each Zone has a transport hub– There will be a Central Transport Interchange– Five Transport Grids

• Heads of State / Government• Arrivals and Departures• Zone 1 shuttle system• Mass transport for Zones 2 – 10

– Special events and initiatives

Transport

• Transport hubs in the 10 Zones– Hub and spoke system within each Zone

• Dedicated transport grid for Zone 1

• Scheduled coach services in Zones 2 – 9 (outside Zone 1) toGallagher Estate and other highlighted venues

• Central Transport Interchange will be created– Links all Zone hubs– Park and ride

Some Transport Considerations

• Freight and courier transport– Exhibitions– Dignitaries– VVIP delegates– Spouses

• Private hired vehicles– Discussions underway with South Africa Vehicle Rental

and Leasing Association (SAVRALA) in respect of embassy vehicles• 5 000 cars secured

Environmental Guidelines for Transport

• Minimise the use of energy from non-renewable resources

• Minimise the use of private vehicles

• Minimise emissions of toxic pollution

• Protect soil and sediments within transport areas

• Be sensitive to the social impact on the people of the City

Venues

• VIP Security in process of security checking

• Venue configuration in process

• Sandton Convention Centre– United Nations Precinct

• Gallagher Estate– Civil Society Indaba

• The Hilton– Business

• The Crowne Plaza– Local Government

Special Events

• Johannesburg Stadium

• NASREC

• The Dome

• The Castle

• The Global Village

Media at the Summit

• Projected Media attendees – 3 000– 1 000 Summit accredited– 1 500 NGO Sector Journalists– 400 South African and South African based Foreign

Correspondence Media

• Legacy Project– 100 Developing Journalists

Media Logistics

• South African Broadcasting Corporation host broadcaster at Sandton Convention Centre

• Media packages to be designed– Media in dedicated media-only hotels

• Services provided– Satellite media centres– 24 hour information service– Photo developing and satellite links– Investigating pilot City newswire service– Radio and web

• Investigating Summit Radio via community licence

Current Action• Closure of Gauteng schools

• Measures to ensure proper processes of consultation with key stakeholders– Ongoing communications strategy

• Audit of restaurants, conference centres and shopping complexes

• Planning for Volunteer Corp Business Plan in progress

• Airline capacity discussions

• Transport needs assessment

• City of Johannesburg business plans

• Task force business plans

JOWSCO Environmental Policy

• JOWSCO is committed to the principles of Ecologically Sustainable Development (ESD), in particular the conservation of energy, water, species and natural resources and the control of pollution and waste.

• In providing, to time and budget, specific venues, public infrastructure, public and private transport, accommodation, recreational facilities, marketing materials and special events for the WSSD 2002, JOWSCO’s commitment is to:– Protect and enhance remnant natural ecosystems at all venues, sites

and facilities and encourage the reuse of temporary and portable facilities by local communities post-Summit

– Encourage the use of recycled materials and reduce waste generation, specifically in packaging, marketing and catering materials

JOWSCO Environmental Policy

– Minimise the demand for potable water from the City of Johannesburg’s mains supply

– Minimise the use of energy from non-renewable sources and minimise the use of private vehicles

– Preserve areas for future generations and seek to integrate existing open spaces with other public use areas through landscaping and greening initiatives

– Minimise the use of ozone depleting substances

– Minimise the use of materials which deplete natural resources or create toxic pollution

JOWSCO Environmental Policy

– Minimise the impacts of noise and night lighting on environmental conservation and neighbouring residential areas

– Minimise impacts on air quality

– Protect soil and sediments within areas fro which JOWSCO is responsible

– Be sensitive to the social impact of the Summit on the people of theCity of Johannesburg and their heritage and help raise public environmental awareness