Post on 10-Mar-2021
Assam Skill Development Mission
OPERATIONAL PLAN amp STANDARDOPERATING PROCEDURES (SOPs)
FOR SPMU amp DPMU
Assam Skill Development Mission
1
TABLE OF CONTENTS
Abbreviation and Acronyms 3
About ASDM amp the Scheme 4
About the Manual 4Objective of the State funded Scheme 4Stakeholders 5
Process Flow (Scope) 7
SoP Title TP Empanelment 9
SoP Title Training of Trainers (TOT) 14
SoP Title Awareness Generation and Mobilization 18
SoP Title REGISTRATION BATCH CREATION AND TRAINING 28
SoP Title Assessment amp Certification 36
SoP Title Placement amp Tracking 41
SoP Title Invoicing 54
Annexures (Standard Formats) 60
Cluster-01 TP Empanelment 60SF 11 Centre Inspection Checklist 60SF 12 TP Bank Account Details 66
Cluster-02 Training of Trainers 67SF 21 ToT Nomination Format 67SF 22 ToT Nomination Format- Self Nomination 68SF 23 Payment for ToT Format69SF 24 ToT Nomination Replacement Format 70
Cluster-03 Awareness Generation amp Mobilization 71SF 31 Haat Activity Checklist 71SF 32 Roadshow Checklist 72
Cluster-04 Registration Batch Creation amp Training 73SF 41 Aspirant Screening Format and Registration Format 73SF 42 Statement of Aspirants Enrolled under ASDM 76SF 43 Guardianrsquos Consent Form 77SF 44 Aspirants Dossier Checklist 78SF 45 Batch Formation Format 80
2
SF 46 Batch Approval Request Format 81SF 47 Checklist for DPM needs to address the aspirants 83SF 48 Aspirants Monthly Mock Interview Format84SF 49 Monthly Progress Report Format 85SF 410 Aspirants Leave Application Format 86SF 411 Centre Monitoring Check List DPM-T 87
SF 4111 1st Monitoring Check List for DPM-T 87SF 4112 2nd Monitoring Check List for DPM-T 92SF 4113 3rd Monitoring Check List for DPM-T 97
SF 412 Aspirants Feedback Form 100SF 413 Quarterly Performance appraisal of DPM-Ts 103SF 414 First aid kit 104
Cluster-05 Assessment amp Certification 105SF 51 Request Email from Training Partner to DPM ndashT and SPM 105SF 52 Email from DPM ndashT to SPM 107SF 53 Email from SPM to MampE 109SF 54 Email from MampE to SPM ndash MIS 111SF 55 Email to SSC 113
Cluster-06 Placement amp Tracking 115SF 61 Probable Employer data collection format 115SF 62 Industry Appraisal letter 116SF 63 Industry partner data collection format 117SF 64 List of Prospective Employers Engaged by Training Partners Format 118SF 65 Industry invitation to Job fair 120SF 66 Registration Card for Job Fair 121SF 67 Format for Interview panel 122SF 68 Status of Aspirants Participating in the JOB FAIR 123SF 69 Outstation Aspirants placement information Letter 124SF 610 List of Placed Aspirants Format 125SF 611 List of Self-Employed Aspirants Format 126SF 612 Aspirants Self Employment Declaration 127
Cluster-07 Invoicing 128SF 71 1st Invoice Payment Format 128SF 72 Bill for Boarding and Lodging Format 132SF 73 2nd Invoice Payment Format 135SF 74 3rd Invoice format 137
3
Abbreviations and Acronyms
AMD Assistant Mission Director MOU Memorandum of Understanding
ASDM Assam Skill Development Mission NOS National Occupational Standard
ATL Above the Line PM Project Manager
AV Audio Visio PPT PowerPoint Presentation
BARC Broadcast Audience Research Council PR Agency Public Relations Agency
BDO Block Development Office QP Qualification Pack
BTL Below the Line RAM Radio Audience Measurement
IP CAMERA Closed Circuit Television RFP Request for Proposal
CM Centre Manager SCPR Student Course Progress Report
DC Deputy Commissioner SMS Short Message Service
DOJ Date of Joining SOP Standard Operating Procedure
DPM District Programme Manager SPM Skill Project Manager
DPM-T District Programme Manager ndash Training SPOC Single Point of Contact
FC Financial Consultant SQ FT Square Feet
FM Finance Manager SQA Standard Quality Assurance
GPRS General Packet Radio Service SSC Sector Skill Council
GSM Grams per Square Meter TAT Turnaround Time
HO Head Office TC Training Centre
JD Job Description ToT Training of Trainer
MD Mission Director TP Training Partner
MIS Management Information System TV AD Television Advertisement
MLA Member of Legislative Assembly UID Unique Identity
MMI Monthly Mock Interview
4
About ASDM amp the SchemeASDM aims to skill the youth of Assam with the objective of providing them wage or self-employment
leading to increased earnings andor improved working conditions andor opportunities to move from informal to
formal work sectors Such skills shall be imparted through institutions agencies hereinafter referred to as ldquoTraining
Providersrdquo (TPs) in line with the guidelines specified herein Payment terms and schedule shall be guided by the
Cost amp Process Norms notified by the Assam Skill Development Mission
The State funded Scheme aims at demand-driven and industry-relevant skill development through
empanelled Training Providers in a manner that is aligned with the National Skills Qualification Framework (NSQF)
Skills training shall be imparted in sectors identified as high-opportunity for the state of Assam
About the ManualThe Standard Operating Procedures (ldquoManualrdquo) for the skill development program to be implemented by
Assam Skill Development Mission (ASDM) has been developed as ready reference for all stakeholders involved in
the programmersquos implementation The Manual describes step-wise processes and maps them with the responsible
process owner along with providing general guidelines on each module
Wherever applicable related documents (formatsguidelines) are mentioned alongside each process
Although most processes are sequential in nature in the order of the modules as described it must be understood
that some processes shall run simultaneously for the programme timelines to be achieved This Manual has been
developed in consultation with various stakeholders including ASDM officials and training service providers This
document shall be valid for State funded scheme (s) being implemented by ASDM Other Departments of the State
engaged in skilling activities may adopt the SOPs for streamlining the processes
Objective of the State funded SchemeThe training scheme under ASDM has the following objectives
a) To build capacity and skill of the young aspirants who are either school college drop outs or looking for a
job
b) To set up standardised training centres
c) To cater to the global market with skilled manpower in different sectors
d) To establish market linkage with the rural or marginalised area
e) To ensure for a better and larger skilled manpower pool which would increase the quality of the work and
also generate better employability
f) To establish a sustainable way of income generation for the poor and marginalised people which would
also have a social impact on a larger basis
g) Connectivity or outreach between employer and employee would be enriched
h) Better control and monitoring system through a single interface
i) Better fund utilization with quality output
5
StakeholdersFollowing are the key stakeholders with regards to the scheme implementation process
SNo Stakeholders DescriptionInternal External
1 Assam Skill Development Mission
(ASDM)
State Program Management Unit (SPMU)
middot Mission Director
middot Assistant Mission Director
middot Adviser to MD
middot Skill Project Manager-Agri and Allied
middot Chief Project Manager-MSEC
middot Skill Project Manager MampE
middot Skill Project Manager-Textile amp
Handicraft
middot Skill Project Manager-Social
Mobilization
middot Skill Project Manager-Industries
middot Skill Project Manager-Services amp
Tourism
middot Skill Project Manager-MIS
middot Legal Adviser
middot Skill Project Manager Finance
middot Skill Project Manager Placement amp
Marketing
middot Skill Project Manager HR amp A
middot Asst Skill Project Manager-MISMSEC
middot Asst Skill Project Manager-Social
Mobilization
middot Asst Skill Project Manager-MIS
middot Asst Skill Project Manager-MSEC
middot Asst Skill Project Manager-MISMSEC
middot Cashier
middot Project Assistants
District Program Management Unit (DPMU)
middot DPM-Training
Project Management Consultant (PMC)
middot PMC hired by ASDM
Internal
6
SNo Stakeholders DescriptionInternal External
2 State Government Departments
implementing Skill Development
programs
Nodal Person appointed by Department Internal
3 National Skill Development
Corporation (NSDC)
State Engagement Officer and other
Officials
External
4 Sector Skill Councils (SSCs) Single Point of Contact (SPOC) for Assam External
5 Assessment Agencies Assessment Agencies appointed by SSCs External
6 Training Providers Training Providers yet to be empanelled External
7 Training Partners (TPs) Training Providers empanelled as Training
Partners with ASDM
Internal
8 Training Centres (TCs) Training Centres established by Training
Partners
Internal
9 Trainers Trainers appointed by TPs TCs who have
successfully cleared the Trainer of Trainers
program
Internal
10 Trainees Registered Candidates (registered on
ASDM portal) who have been enrolled by the
TCs in batches
Internal
11 Banking amp Financial Institutions Nodal Officers Financial Consultants
appointed by BFIs for coordinating regarding
backward linkages
External
12 Employers Nodal Officers appointed by Employers for
coordinating Placements
External
7
Process Flow (Scope)
CL1TP Empanelment
CL2Training of Trainers
CL3Awareness Generation amp
Mobilization
CL4Registration Batch Creation amp
Training
CL5Assessment ampCertification
Standard Formats covering the Process Flow
CL6Placement amp Tracking
Invoicing by Training partners
8
CL 1 TP EMPANELMENT
Evaluation Committee
RFP Design
Evaluation (Desk and Field)
Finalization of TP
Target Allocation amp MoU Signing
Sanction Letter
TPEmpanelment
9
SoP Title TP Empanelment
SOP Number ASDMSOPCL01
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
Assam Skill Development Mission
1
TABLE OF CONTENTS
Abbreviation and Acronyms 3
About ASDM amp the Scheme 4
About the Manual 4Objective of the State funded Scheme 4Stakeholders 5
Process Flow (Scope) 7
SoP Title TP Empanelment 9
SoP Title Training of Trainers (TOT) 14
SoP Title Awareness Generation and Mobilization 18
SoP Title REGISTRATION BATCH CREATION AND TRAINING 28
SoP Title Assessment amp Certification 36
SoP Title Placement amp Tracking 41
SoP Title Invoicing 54
Annexures (Standard Formats) 60
Cluster-01 TP Empanelment 60SF 11 Centre Inspection Checklist 60SF 12 TP Bank Account Details 66
Cluster-02 Training of Trainers 67SF 21 ToT Nomination Format 67SF 22 ToT Nomination Format- Self Nomination 68SF 23 Payment for ToT Format69SF 24 ToT Nomination Replacement Format 70
Cluster-03 Awareness Generation amp Mobilization 71SF 31 Haat Activity Checklist 71SF 32 Roadshow Checklist 72
Cluster-04 Registration Batch Creation amp Training 73SF 41 Aspirant Screening Format and Registration Format 73SF 42 Statement of Aspirants Enrolled under ASDM 76SF 43 Guardianrsquos Consent Form 77SF 44 Aspirants Dossier Checklist 78SF 45 Batch Formation Format 80
2
SF 46 Batch Approval Request Format 81SF 47 Checklist for DPM needs to address the aspirants 83SF 48 Aspirants Monthly Mock Interview Format84SF 49 Monthly Progress Report Format 85SF 410 Aspirants Leave Application Format 86SF 411 Centre Monitoring Check List DPM-T 87
SF 4111 1st Monitoring Check List for DPM-T 87SF 4112 2nd Monitoring Check List for DPM-T 92SF 4113 3rd Monitoring Check List for DPM-T 97
SF 412 Aspirants Feedback Form 100SF 413 Quarterly Performance appraisal of DPM-Ts 103SF 414 First aid kit 104
Cluster-05 Assessment amp Certification 105SF 51 Request Email from Training Partner to DPM ndashT and SPM 105SF 52 Email from DPM ndashT to SPM 107SF 53 Email from SPM to MampE 109SF 54 Email from MampE to SPM ndash MIS 111SF 55 Email to SSC 113
Cluster-06 Placement amp Tracking 115SF 61 Probable Employer data collection format 115SF 62 Industry Appraisal letter 116SF 63 Industry partner data collection format 117SF 64 List of Prospective Employers Engaged by Training Partners Format 118SF 65 Industry invitation to Job fair 120SF 66 Registration Card for Job Fair 121SF 67 Format for Interview panel 122SF 68 Status of Aspirants Participating in the JOB FAIR 123SF 69 Outstation Aspirants placement information Letter 124SF 610 List of Placed Aspirants Format 125SF 611 List of Self-Employed Aspirants Format 126SF 612 Aspirants Self Employment Declaration 127
Cluster-07 Invoicing 128SF 71 1st Invoice Payment Format 128SF 72 Bill for Boarding and Lodging Format 132SF 73 2nd Invoice Payment Format 135SF 74 3rd Invoice format 137
3
Abbreviations and Acronyms
AMD Assistant Mission Director MOU Memorandum of Understanding
ASDM Assam Skill Development Mission NOS National Occupational Standard
ATL Above the Line PM Project Manager
AV Audio Visio PPT PowerPoint Presentation
BARC Broadcast Audience Research Council PR Agency Public Relations Agency
BDO Block Development Office QP Qualification Pack
BTL Below the Line RAM Radio Audience Measurement
IP CAMERA Closed Circuit Television RFP Request for Proposal
CM Centre Manager SCPR Student Course Progress Report
DC Deputy Commissioner SMS Short Message Service
DOJ Date of Joining SOP Standard Operating Procedure
DPM District Programme Manager SPM Skill Project Manager
DPM-T District Programme Manager ndash Training SPOC Single Point of Contact
FC Financial Consultant SQ FT Square Feet
FM Finance Manager SQA Standard Quality Assurance
GPRS General Packet Radio Service SSC Sector Skill Council
GSM Grams per Square Meter TAT Turnaround Time
HO Head Office TC Training Centre
JD Job Description ToT Training of Trainer
MD Mission Director TP Training Partner
MIS Management Information System TV AD Television Advertisement
MLA Member of Legislative Assembly UID Unique Identity
MMI Monthly Mock Interview
4
About ASDM amp the SchemeASDM aims to skill the youth of Assam with the objective of providing them wage or self-employment
leading to increased earnings andor improved working conditions andor opportunities to move from informal to
formal work sectors Such skills shall be imparted through institutions agencies hereinafter referred to as ldquoTraining
Providersrdquo (TPs) in line with the guidelines specified herein Payment terms and schedule shall be guided by the
Cost amp Process Norms notified by the Assam Skill Development Mission
The State funded Scheme aims at demand-driven and industry-relevant skill development through
empanelled Training Providers in a manner that is aligned with the National Skills Qualification Framework (NSQF)
Skills training shall be imparted in sectors identified as high-opportunity for the state of Assam
About the ManualThe Standard Operating Procedures (ldquoManualrdquo) for the skill development program to be implemented by
Assam Skill Development Mission (ASDM) has been developed as ready reference for all stakeholders involved in
the programmersquos implementation The Manual describes step-wise processes and maps them with the responsible
process owner along with providing general guidelines on each module
Wherever applicable related documents (formatsguidelines) are mentioned alongside each process
Although most processes are sequential in nature in the order of the modules as described it must be understood
that some processes shall run simultaneously for the programme timelines to be achieved This Manual has been
developed in consultation with various stakeholders including ASDM officials and training service providers This
document shall be valid for State funded scheme (s) being implemented by ASDM Other Departments of the State
engaged in skilling activities may adopt the SOPs for streamlining the processes
Objective of the State funded SchemeThe training scheme under ASDM has the following objectives
a) To build capacity and skill of the young aspirants who are either school college drop outs or looking for a
job
b) To set up standardised training centres
c) To cater to the global market with skilled manpower in different sectors
d) To establish market linkage with the rural or marginalised area
e) To ensure for a better and larger skilled manpower pool which would increase the quality of the work and
also generate better employability
f) To establish a sustainable way of income generation for the poor and marginalised people which would
also have a social impact on a larger basis
g) Connectivity or outreach between employer and employee would be enriched
h) Better control and monitoring system through a single interface
i) Better fund utilization with quality output
5
StakeholdersFollowing are the key stakeholders with regards to the scheme implementation process
SNo Stakeholders DescriptionInternal External
1 Assam Skill Development Mission
(ASDM)
State Program Management Unit (SPMU)
middot Mission Director
middot Assistant Mission Director
middot Adviser to MD
middot Skill Project Manager-Agri and Allied
middot Chief Project Manager-MSEC
middot Skill Project Manager MampE
middot Skill Project Manager-Textile amp
Handicraft
middot Skill Project Manager-Social
Mobilization
middot Skill Project Manager-Industries
middot Skill Project Manager-Services amp
Tourism
middot Skill Project Manager-MIS
middot Legal Adviser
middot Skill Project Manager Finance
middot Skill Project Manager Placement amp
Marketing
middot Skill Project Manager HR amp A
middot Asst Skill Project Manager-MISMSEC
middot Asst Skill Project Manager-Social
Mobilization
middot Asst Skill Project Manager-MIS
middot Asst Skill Project Manager-MSEC
middot Asst Skill Project Manager-MISMSEC
middot Cashier
middot Project Assistants
District Program Management Unit (DPMU)
middot DPM-Training
Project Management Consultant (PMC)
middot PMC hired by ASDM
Internal
6
SNo Stakeholders DescriptionInternal External
2 State Government Departments
implementing Skill Development
programs
Nodal Person appointed by Department Internal
3 National Skill Development
Corporation (NSDC)
State Engagement Officer and other
Officials
External
4 Sector Skill Councils (SSCs) Single Point of Contact (SPOC) for Assam External
5 Assessment Agencies Assessment Agencies appointed by SSCs External
6 Training Providers Training Providers yet to be empanelled External
7 Training Partners (TPs) Training Providers empanelled as Training
Partners with ASDM
Internal
8 Training Centres (TCs) Training Centres established by Training
Partners
Internal
9 Trainers Trainers appointed by TPs TCs who have
successfully cleared the Trainer of Trainers
program
Internal
10 Trainees Registered Candidates (registered on
ASDM portal) who have been enrolled by the
TCs in batches
Internal
11 Banking amp Financial Institutions Nodal Officers Financial Consultants
appointed by BFIs for coordinating regarding
backward linkages
External
12 Employers Nodal Officers appointed by Employers for
coordinating Placements
External
7
Process Flow (Scope)
CL1TP Empanelment
CL2Training of Trainers
CL3Awareness Generation amp
Mobilization
CL4Registration Batch Creation amp
Training
CL5Assessment ampCertification
Standard Formats covering the Process Flow
CL6Placement amp Tracking
Invoicing by Training partners
8
CL 1 TP EMPANELMENT
Evaluation Committee
RFP Design
Evaluation (Desk and Field)
Finalization of TP
Target Allocation amp MoU Signing
Sanction Letter
TPEmpanelment
9
SoP Title TP Empanelment
SOP Number ASDMSOPCL01
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
2
SF 46 Batch Approval Request Format 81SF 47 Checklist for DPM needs to address the aspirants 83SF 48 Aspirants Monthly Mock Interview Format84SF 49 Monthly Progress Report Format 85SF 410 Aspirants Leave Application Format 86SF 411 Centre Monitoring Check List DPM-T 87
SF 4111 1st Monitoring Check List for DPM-T 87SF 4112 2nd Monitoring Check List for DPM-T 92SF 4113 3rd Monitoring Check List for DPM-T 97
SF 412 Aspirants Feedback Form 100SF 413 Quarterly Performance appraisal of DPM-Ts 103SF 414 First aid kit 104
Cluster-05 Assessment amp Certification 105SF 51 Request Email from Training Partner to DPM ndashT and SPM 105SF 52 Email from DPM ndashT to SPM 107SF 53 Email from SPM to MampE 109SF 54 Email from MampE to SPM ndash MIS 111SF 55 Email to SSC 113
Cluster-06 Placement amp Tracking 115SF 61 Probable Employer data collection format 115SF 62 Industry Appraisal letter 116SF 63 Industry partner data collection format 117SF 64 List of Prospective Employers Engaged by Training Partners Format 118SF 65 Industry invitation to Job fair 120SF 66 Registration Card for Job Fair 121SF 67 Format for Interview panel 122SF 68 Status of Aspirants Participating in the JOB FAIR 123SF 69 Outstation Aspirants placement information Letter 124SF 610 List of Placed Aspirants Format 125SF 611 List of Self-Employed Aspirants Format 126SF 612 Aspirants Self Employment Declaration 127
Cluster-07 Invoicing 128SF 71 1st Invoice Payment Format 128SF 72 Bill for Boarding and Lodging Format 132SF 73 2nd Invoice Payment Format 135SF 74 3rd Invoice format 137
3
Abbreviations and Acronyms
AMD Assistant Mission Director MOU Memorandum of Understanding
ASDM Assam Skill Development Mission NOS National Occupational Standard
ATL Above the Line PM Project Manager
AV Audio Visio PPT PowerPoint Presentation
BARC Broadcast Audience Research Council PR Agency Public Relations Agency
BDO Block Development Office QP Qualification Pack
BTL Below the Line RAM Radio Audience Measurement
IP CAMERA Closed Circuit Television RFP Request for Proposal
CM Centre Manager SCPR Student Course Progress Report
DC Deputy Commissioner SMS Short Message Service
DOJ Date of Joining SOP Standard Operating Procedure
DPM District Programme Manager SPM Skill Project Manager
DPM-T District Programme Manager ndash Training SPOC Single Point of Contact
FC Financial Consultant SQ FT Square Feet
FM Finance Manager SQA Standard Quality Assurance
GPRS General Packet Radio Service SSC Sector Skill Council
GSM Grams per Square Meter TAT Turnaround Time
HO Head Office TC Training Centre
JD Job Description ToT Training of Trainer
MD Mission Director TP Training Partner
MIS Management Information System TV AD Television Advertisement
MLA Member of Legislative Assembly UID Unique Identity
MMI Monthly Mock Interview
4
About ASDM amp the SchemeASDM aims to skill the youth of Assam with the objective of providing them wage or self-employment
leading to increased earnings andor improved working conditions andor opportunities to move from informal to
formal work sectors Such skills shall be imparted through institutions agencies hereinafter referred to as ldquoTraining
Providersrdquo (TPs) in line with the guidelines specified herein Payment terms and schedule shall be guided by the
Cost amp Process Norms notified by the Assam Skill Development Mission
The State funded Scheme aims at demand-driven and industry-relevant skill development through
empanelled Training Providers in a manner that is aligned with the National Skills Qualification Framework (NSQF)
Skills training shall be imparted in sectors identified as high-opportunity for the state of Assam
About the ManualThe Standard Operating Procedures (ldquoManualrdquo) for the skill development program to be implemented by
Assam Skill Development Mission (ASDM) has been developed as ready reference for all stakeholders involved in
the programmersquos implementation The Manual describes step-wise processes and maps them with the responsible
process owner along with providing general guidelines on each module
Wherever applicable related documents (formatsguidelines) are mentioned alongside each process
Although most processes are sequential in nature in the order of the modules as described it must be understood
that some processes shall run simultaneously for the programme timelines to be achieved This Manual has been
developed in consultation with various stakeholders including ASDM officials and training service providers This
document shall be valid for State funded scheme (s) being implemented by ASDM Other Departments of the State
engaged in skilling activities may adopt the SOPs for streamlining the processes
Objective of the State funded SchemeThe training scheme under ASDM has the following objectives
a) To build capacity and skill of the young aspirants who are either school college drop outs or looking for a
job
b) To set up standardised training centres
c) To cater to the global market with skilled manpower in different sectors
d) To establish market linkage with the rural or marginalised area
e) To ensure for a better and larger skilled manpower pool which would increase the quality of the work and
also generate better employability
f) To establish a sustainable way of income generation for the poor and marginalised people which would
also have a social impact on a larger basis
g) Connectivity or outreach between employer and employee would be enriched
h) Better control and monitoring system through a single interface
i) Better fund utilization with quality output
5
StakeholdersFollowing are the key stakeholders with regards to the scheme implementation process
SNo Stakeholders DescriptionInternal External
1 Assam Skill Development Mission
(ASDM)
State Program Management Unit (SPMU)
middot Mission Director
middot Assistant Mission Director
middot Adviser to MD
middot Skill Project Manager-Agri and Allied
middot Chief Project Manager-MSEC
middot Skill Project Manager MampE
middot Skill Project Manager-Textile amp
Handicraft
middot Skill Project Manager-Social
Mobilization
middot Skill Project Manager-Industries
middot Skill Project Manager-Services amp
Tourism
middot Skill Project Manager-MIS
middot Legal Adviser
middot Skill Project Manager Finance
middot Skill Project Manager Placement amp
Marketing
middot Skill Project Manager HR amp A
middot Asst Skill Project Manager-MISMSEC
middot Asst Skill Project Manager-Social
Mobilization
middot Asst Skill Project Manager-MIS
middot Asst Skill Project Manager-MSEC
middot Asst Skill Project Manager-MISMSEC
middot Cashier
middot Project Assistants
District Program Management Unit (DPMU)
middot DPM-Training
Project Management Consultant (PMC)
middot PMC hired by ASDM
Internal
6
SNo Stakeholders DescriptionInternal External
2 State Government Departments
implementing Skill Development
programs
Nodal Person appointed by Department Internal
3 National Skill Development
Corporation (NSDC)
State Engagement Officer and other
Officials
External
4 Sector Skill Councils (SSCs) Single Point of Contact (SPOC) for Assam External
5 Assessment Agencies Assessment Agencies appointed by SSCs External
6 Training Providers Training Providers yet to be empanelled External
7 Training Partners (TPs) Training Providers empanelled as Training
Partners with ASDM
Internal
8 Training Centres (TCs) Training Centres established by Training
Partners
Internal
9 Trainers Trainers appointed by TPs TCs who have
successfully cleared the Trainer of Trainers
program
Internal
10 Trainees Registered Candidates (registered on
ASDM portal) who have been enrolled by the
TCs in batches
Internal
11 Banking amp Financial Institutions Nodal Officers Financial Consultants
appointed by BFIs for coordinating regarding
backward linkages
External
12 Employers Nodal Officers appointed by Employers for
coordinating Placements
External
7
Process Flow (Scope)
CL1TP Empanelment
CL2Training of Trainers
CL3Awareness Generation amp
Mobilization
CL4Registration Batch Creation amp
Training
CL5Assessment ampCertification
Standard Formats covering the Process Flow
CL6Placement amp Tracking
Invoicing by Training partners
8
CL 1 TP EMPANELMENT
Evaluation Committee
RFP Design
Evaluation (Desk and Field)
Finalization of TP
Target Allocation amp MoU Signing
Sanction Letter
TPEmpanelment
9
SoP Title TP Empanelment
SOP Number ASDMSOPCL01
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
3
Abbreviations and Acronyms
AMD Assistant Mission Director MOU Memorandum of Understanding
ASDM Assam Skill Development Mission NOS National Occupational Standard
ATL Above the Line PM Project Manager
AV Audio Visio PPT PowerPoint Presentation
BARC Broadcast Audience Research Council PR Agency Public Relations Agency
BDO Block Development Office QP Qualification Pack
BTL Below the Line RAM Radio Audience Measurement
IP CAMERA Closed Circuit Television RFP Request for Proposal
CM Centre Manager SCPR Student Course Progress Report
DC Deputy Commissioner SMS Short Message Service
DOJ Date of Joining SOP Standard Operating Procedure
DPM District Programme Manager SPM Skill Project Manager
DPM-T District Programme Manager ndash Training SPOC Single Point of Contact
FC Financial Consultant SQ FT Square Feet
FM Finance Manager SQA Standard Quality Assurance
GPRS General Packet Radio Service SSC Sector Skill Council
GSM Grams per Square Meter TAT Turnaround Time
HO Head Office TC Training Centre
JD Job Description ToT Training of Trainer
MD Mission Director TP Training Partner
MIS Management Information System TV AD Television Advertisement
MLA Member of Legislative Assembly UID Unique Identity
MMI Monthly Mock Interview
4
About ASDM amp the SchemeASDM aims to skill the youth of Assam with the objective of providing them wage or self-employment
leading to increased earnings andor improved working conditions andor opportunities to move from informal to
formal work sectors Such skills shall be imparted through institutions agencies hereinafter referred to as ldquoTraining
Providersrdquo (TPs) in line with the guidelines specified herein Payment terms and schedule shall be guided by the
Cost amp Process Norms notified by the Assam Skill Development Mission
The State funded Scheme aims at demand-driven and industry-relevant skill development through
empanelled Training Providers in a manner that is aligned with the National Skills Qualification Framework (NSQF)
Skills training shall be imparted in sectors identified as high-opportunity for the state of Assam
About the ManualThe Standard Operating Procedures (ldquoManualrdquo) for the skill development program to be implemented by
Assam Skill Development Mission (ASDM) has been developed as ready reference for all stakeholders involved in
the programmersquos implementation The Manual describes step-wise processes and maps them with the responsible
process owner along with providing general guidelines on each module
Wherever applicable related documents (formatsguidelines) are mentioned alongside each process
Although most processes are sequential in nature in the order of the modules as described it must be understood
that some processes shall run simultaneously for the programme timelines to be achieved This Manual has been
developed in consultation with various stakeholders including ASDM officials and training service providers This
document shall be valid for State funded scheme (s) being implemented by ASDM Other Departments of the State
engaged in skilling activities may adopt the SOPs for streamlining the processes
Objective of the State funded SchemeThe training scheme under ASDM has the following objectives
a) To build capacity and skill of the young aspirants who are either school college drop outs or looking for a
job
b) To set up standardised training centres
c) To cater to the global market with skilled manpower in different sectors
d) To establish market linkage with the rural or marginalised area
e) To ensure for a better and larger skilled manpower pool which would increase the quality of the work and
also generate better employability
f) To establish a sustainable way of income generation for the poor and marginalised people which would
also have a social impact on a larger basis
g) Connectivity or outreach between employer and employee would be enriched
h) Better control and monitoring system through a single interface
i) Better fund utilization with quality output
5
StakeholdersFollowing are the key stakeholders with regards to the scheme implementation process
SNo Stakeholders DescriptionInternal External
1 Assam Skill Development Mission
(ASDM)
State Program Management Unit (SPMU)
middot Mission Director
middot Assistant Mission Director
middot Adviser to MD
middot Skill Project Manager-Agri and Allied
middot Chief Project Manager-MSEC
middot Skill Project Manager MampE
middot Skill Project Manager-Textile amp
Handicraft
middot Skill Project Manager-Social
Mobilization
middot Skill Project Manager-Industries
middot Skill Project Manager-Services amp
Tourism
middot Skill Project Manager-MIS
middot Legal Adviser
middot Skill Project Manager Finance
middot Skill Project Manager Placement amp
Marketing
middot Skill Project Manager HR amp A
middot Asst Skill Project Manager-MISMSEC
middot Asst Skill Project Manager-Social
Mobilization
middot Asst Skill Project Manager-MIS
middot Asst Skill Project Manager-MSEC
middot Asst Skill Project Manager-MISMSEC
middot Cashier
middot Project Assistants
District Program Management Unit (DPMU)
middot DPM-Training
Project Management Consultant (PMC)
middot PMC hired by ASDM
Internal
6
SNo Stakeholders DescriptionInternal External
2 State Government Departments
implementing Skill Development
programs
Nodal Person appointed by Department Internal
3 National Skill Development
Corporation (NSDC)
State Engagement Officer and other
Officials
External
4 Sector Skill Councils (SSCs) Single Point of Contact (SPOC) for Assam External
5 Assessment Agencies Assessment Agencies appointed by SSCs External
6 Training Providers Training Providers yet to be empanelled External
7 Training Partners (TPs) Training Providers empanelled as Training
Partners with ASDM
Internal
8 Training Centres (TCs) Training Centres established by Training
Partners
Internal
9 Trainers Trainers appointed by TPs TCs who have
successfully cleared the Trainer of Trainers
program
Internal
10 Trainees Registered Candidates (registered on
ASDM portal) who have been enrolled by the
TCs in batches
Internal
11 Banking amp Financial Institutions Nodal Officers Financial Consultants
appointed by BFIs for coordinating regarding
backward linkages
External
12 Employers Nodal Officers appointed by Employers for
coordinating Placements
External
7
Process Flow (Scope)
CL1TP Empanelment
CL2Training of Trainers
CL3Awareness Generation amp
Mobilization
CL4Registration Batch Creation amp
Training
CL5Assessment ampCertification
Standard Formats covering the Process Flow
CL6Placement amp Tracking
Invoicing by Training partners
8
CL 1 TP EMPANELMENT
Evaluation Committee
RFP Design
Evaluation (Desk and Field)
Finalization of TP
Target Allocation amp MoU Signing
Sanction Letter
TPEmpanelment
9
SoP Title TP Empanelment
SOP Number ASDMSOPCL01
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
4
About ASDM amp the SchemeASDM aims to skill the youth of Assam with the objective of providing them wage or self-employment
leading to increased earnings andor improved working conditions andor opportunities to move from informal to
formal work sectors Such skills shall be imparted through institutions agencies hereinafter referred to as ldquoTraining
Providersrdquo (TPs) in line with the guidelines specified herein Payment terms and schedule shall be guided by the
Cost amp Process Norms notified by the Assam Skill Development Mission
The State funded Scheme aims at demand-driven and industry-relevant skill development through
empanelled Training Providers in a manner that is aligned with the National Skills Qualification Framework (NSQF)
Skills training shall be imparted in sectors identified as high-opportunity for the state of Assam
About the ManualThe Standard Operating Procedures (ldquoManualrdquo) for the skill development program to be implemented by
Assam Skill Development Mission (ASDM) has been developed as ready reference for all stakeholders involved in
the programmersquos implementation The Manual describes step-wise processes and maps them with the responsible
process owner along with providing general guidelines on each module
Wherever applicable related documents (formatsguidelines) are mentioned alongside each process
Although most processes are sequential in nature in the order of the modules as described it must be understood
that some processes shall run simultaneously for the programme timelines to be achieved This Manual has been
developed in consultation with various stakeholders including ASDM officials and training service providers This
document shall be valid for State funded scheme (s) being implemented by ASDM Other Departments of the State
engaged in skilling activities may adopt the SOPs for streamlining the processes
Objective of the State funded SchemeThe training scheme under ASDM has the following objectives
a) To build capacity and skill of the young aspirants who are either school college drop outs or looking for a
job
b) To set up standardised training centres
c) To cater to the global market with skilled manpower in different sectors
d) To establish market linkage with the rural or marginalised area
e) To ensure for a better and larger skilled manpower pool which would increase the quality of the work and
also generate better employability
f) To establish a sustainable way of income generation for the poor and marginalised people which would
also have a social impact on a larger basis
g) Connectivity or outreach between employer and employee would be enriched
h) Better control and monitoring system through a single interface
i) Better fund utilization with quality output
5
StakeholdersFollowing are the key stakeholders with regards to the scheme implementation process
SNo Stakeholders DescriptionInternal External
1 Assam Skill Development Mission
(ASDM)
State Program Management Unit (SPMU)
middot Mission Director
middot Assistant Mission Director
middot Adviser to MD
middot Skill Project Manager-Agri and Allied
middot Chief Project Manager-MSEC
middot Skill Project Manager MampE
middot Skill Project Manager-Textile amp
Handicraft
middot Skill Project Manager-Social
Mobilization
middot Skill Project Manager-Industries
middot Skill Project Manager-Services amp
Tourism
middot Skill Project Manager-MIS
middot Legal Adviser
middot Skill Project Manager Finance
middot Skill Project Manager Placement amp
Marketing
middot Skill Project Manager HR amp A
middot Asst Skill Project Manager-MISMSEC
middot Asst Skill Project Manager-Social
Mobilization
middot Asst Skill Project Manager-MIS
middot Asst Skill Project Manager-MSEC
middot Asst Skill Project Manager-MISMSEC
middot Cashier
middot Project Assistants
District Program Management Unit (DPMU)
middot DPM-Training
Project Management Consultant (PMC)
middot PMC hired by ASDM
Internal
6
SNo Stakeholders DescriptionInternal External
2 State Government Departments
implementing Skill Development
programs
Nodal Person appointed by Department Internal
3 National Skill Development
Corporation (NSDC)
State Engagement Officer and other
Officials
External
4 Sector Skill Councils (SSCs) Single Point of Contact (SPOC) for Assam External
5 Assessment Agencies Assessment Agencies appointed by SSCs External
6 Training Providers Training Providers yet to be empanelled External
7 Training Partners (TPs) Training Providers empanelled as Training
Partners with ASDM
Internal
8 Training Centres (TCs) Training Centres established by Training
Partners
Internal
9 Trainers Trainers appointed by TPs TCs who have
successfully cleared the Trainer of Trainers
program
Internal
10 Trainees Registered Candidates (registered on
ASDM portal) who have been enrolled by the
TCs in batches
Internal
11 Banking amp Financial Institutions Nodal Officers Financial Consultants
appointed by BFIs for coordinating regarding
backward linkages
External
12 Employers Nodal Officers appointed by Employers for
coordinating Placements
External
7
Process Flow (Scope)
CL1TP Empanelment
CL2Training of Trainers
CL3Awareness Generation amp
Mobilization
CL4Registration Batch Creation amp
Training
CL5Assessment ampCertification
Standard Formats covering the Process Flow
CL6Placement amp Tracking
Invoicing by Training partners
8
CL 1 TP EMPANELMENT
Evaluation Committee
RFP Design
Evaluation (Desk and Field)
Finalization of TP
Target Allocation amp MoU Signing
Sanction Letter
TPEmpanelment
9
SoP Title TP Empanelment
SOP Number ASDMSOPCL01
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
5
StakeholdersFollowing are the key stakeholders with regards to the scheme implementation process
SNo Stakeholders DescriptionInternal External
1 Assam Skill Development Mission
(ASDM)
State Program Management Unit (SPMU)
middot Mission Director
middot Assistant Mission Director
middot Adviser to MD
middot Skill Project Manager-Agri and Allied
middot Chief Project Manager-MSEC
middot Skill Project Manager MampE
middot Skill Project Manager-Textile amp
Handicraft
middot Skill Project Manager-Social
Mobilization
middot Skill Project Manager-Industries
middot Skill Project Manager-Services amp
Tourism
middot Skill Project Manager-MIS
middot Legal Adviser
middot Skill Project Manager Finance
middot Skill Project Manager Placement amp
Marketing
middot Skill Project Manager HR amp A
middot Asst Skill Project Manager-MISMSEC
middot Asst Skill Project Manager-Social
Mobilization
middot Asst Skill Project Manager-MIS
middot Asst Skill Project Manager-MSEC
middot Asst Skill Project Manager-MISMSEC
middot Cashier
middot Project Assistants
District Program Management Unit (DPMU)
middot DPM-Training
Project Management Consultant (PMC)
middot PMC hired by ASDM
Internal
6
SNo Stakeholders DescriptionInternal External
2 State Government Departments
implementing Skill Development
programs
Nodal Person appointed by Department Internal
3 National Skill Development
Corporation (NSDC)
State Engagement Officer and other
Officials
External
4 Sector Skill Councils (SSCs) Single Point of Contact (SPOC) for Assam External
5 Assessment Agencies Assessment Agencies appointed by SSCs External
6 Training Providers Training Providers yet to be empanelled External
7 Training Partners (TPs) Training Providers empanelled as Training
Partners with ASDM
Internal
8 Training Centres (TCs) Training Centres established by Training
Partners
Internal
9 Trainers Trainers appointed by TPs TCs who have
successfully cleared the Trainer of Trainers
program
Internal
10 Trainees Registered Candidates (registered on
ASDM portal) who have been enrolled by the
TCs in batches
Internal
11 Banking amp Financial Institutions Nodal Officers Financial Consultants
appointed by BFIs for coordinating regarding
backward linkages
External
12 Employers Nodal Officers appointed by Employers for
coordinating Placements
External
7
Process Flow (Scope)
CL1TP Empanelment
CL2Training of Trainers
CL3Awareness Generation amp
Mobilization
CL4Registration Batch Creation amp
Training
CL5Assessment ampCertification
Standard Formats covering the Process Flow
CL6Placement amp Tracking
Invoicing by Training partners
8
CL 1 TP EMPANELMENT
Evaluation Committee
RFP Design
Evaluation (Desk and Field)
Finalization of TP
Target Allocation amp MoU Signing
Sanction Letter
TPEmpanelment
9
SoP Title TP Empanelment
SOP Number ASDMSOPCL01
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
6
SNo Stakeholders DescriptionInternal External
2 State Government Departments
implementing Skill Development
programs
Nodal Person appointed by Department Internal
3 National Skill Development
Corporation (NSDC)
State Engagement Officer and other
Officials
External
4 Sector Skill Councils (SSCs) Single Point of Contact (SPOC) for Assam External
5 Assessment Agencies Assessment Agencies appointed by SSCs External
6 Training Providers Training Providers yet to be empanelled External
7 Training Partners (TPs) Training Providers empanelled as Training
Partners with ASDM
Internal
8 Training Centres (TCs) Training Centres established by Training
Partners
Internal
9 Trainers Trainers appointed by TPs TCs who have
successfully cleared the Trainer of Trainers
program
Internal
10 Trainees Registered Candidates (registered on
ASDM portal) who have been enrolled by the
TCs in batches
Internal
11 Banking amp Financial Institutions Nodal Officers Financial Consultants
appointed by BFIs for coordinating regarding
backward linkages
External
12 Employers Nodal Officers appointed by Employers for
coordinating Placements
External
7
Process Flow (Scope)
CL1TP Empanelment
CL2Training of Trainers
CL3Awareness Generation amp
Mobilization
CL4Registration Batch Creation amp
Training
CL5Assessment ampCertification
Standard Formats covering the Process Flow
CL6Placement amp Tracking
Invoicing by Training partners
8
CL 1 TP EMPANELMENT
Evaluation Committee
RFP Design
Evaluation (Desk and Field)
Finalization of TP
Target Allocation amp MoU Signing
Sanction Letter
TPEmpanelment
9
SoP Title TP Empanelment
SOP Number ASDMSOPCL01
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
7
Process Flow (Scope)
CL1TP Empanelment
CL2Training of Trainers
CL3Awareness Generation amp
Mobilization
CL4Registration Batch Creation amp
Training
CL5Assessment ampCertification
Standard Formats covering the Process Flow
CL6Placement amp Tracking
Invoicing by Training partners
8
CL 1 TP EMPANELMENT
Evaluation Committee
RFP Design
Evaluation (Desk and Field)
Finalization of TP
Target Allocation amp MoU Signing
Sanction Letter
TPEmpanelment
9
SoP Title TP Empanelment
SOP Number ASDMSOPCL01
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
8
CL 1 TP EMPANELMENT
Evaluation Committee
RFP Design
Evaluation (Desk and Field)
Finalization of TP
Target Allocation amp MoU Signing
Sanction Letter
TPEmpanelment
9
SoP Title TP Empanelment
SOP Number ASDMSOPCL01
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
9
SoP Title TP Empanelment
SOP Number ASDMSOPCL01
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
10
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Formation ofEvaluationcommittee
MDAMD A committee will be formed with officialsof ASDM for creation and evaluation ofRFP
2 Creation of RFP and submission of proposals evaluation and finalisation
21 Drafting andFinalisation ofRFP
EvaluationCommittee and PMC
Drafting of RFP based on process andcost norms of ASDM
22 Issue of RFPdocument
SPM MIS Float RFP for TP empanelment in theofficial website and other websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days of issueof RFP
24 Collation of PreBid Queries anddraft response
PMC amp EvaluationCommittee
PMC to prepare document with collatedpre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites like wwwassamtendersgovinetc
26 RFP Submission Training Providers Training Providers will submit theresponse to RFP
27 Desk Evaluationof the submittedRFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteria setin the RFP
28 List of Eligible andIneligible TrainingProviders
PMC and EvaluationCommittee
Issue list of Eligible and ineligibleTraining Providers based on deskevaluationHandover list of Eligible Trainingproviders with proposed centres toDPM-T for field verification of TrainingCentres (TCs)Communicate to ineligible TrainingProviders along with reason forineligibility
29 Field Evaluationof TCs of eligibleTraining Providers
DPM ndash T and SPMs Field Verification to be done by DPM ndashTs based on set parameters stated inpoint No 3
3 Field Evaluation of TCs
31 Preparation ofField EvaluationPlan
EvaluationCommittee and PMC
Assign SPM officials and DPM ndash Ts forthe centre inspection by formation ofCentre Verification Team (District wisesegregation)
32 Execution of FieldEvaluation
SPM officials andDPM ndash Ts
Carry out the Field Evaluation as per thechecklist
SF 11
33 Inform theTPsTCs
EvaluationCommittee
Communicate whether the TCs meet theCriteria or not
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
11
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
In case of Non-conformance tostandards then provide a future date for2nd verification
34 2nd Verification ofTCs
SPM officials andDPM ndash Ts
Conduct 2nd verification process basedprocess ID 32In case of non ndash conformance reject thecentre
35 Submission ofFinal FieldVerificationReport
SPM officials andDPM ndash Ts
Submission of Final Field VerificationReport to Evaluation Committee
4 Publish Results
41 Completion ofField Evaluationprocess
EvaluationCommittee
Issue list of Eligible Qualifiied TPs andTCs
42 Publish results SPM - MIS Publish in the official website
5 Target Allocation
51 Prepare targetallocation matrix
SPMs Based on the centre capacity tradeapplied for prepare the target allocationmatrix
52 Approval onTarget Allocation
Executive Committeeheaded by ChiefSecretary GoA
MD ASDM to present the targetallocation to EC for Approval
6 Agreement MoU Signing
61 Agreement Draft Legal Adviser andSPM ndash Finance
Draft the Agreement MoUComplete the Legal vetting processSubmit to MD for approval
62 Issue LoI toEligible TPs alongwith theAgreement copy
EvaluationCommittee
Issue LoI and Agreement
63 Submission ofPerformanceGuarantee by TP
TP Submit Performance Guarantee basedon LoI
62 Signing of MoU Agreement
Eligible TP andASDM
Signing of MoU Agreement forEmpanelment
63 Publish Final Listof EmpanelledTPs and TCs
SPM ndash MIS Publish final list of Empanelled TPs andTCs in the official website
7 TP Bank Account
71 TP Bank Account SPM Finance ASDM will issue advisory to TPs formaintaining a separate and exclusivebank account for ASDM relatedtransaction purpose only
72 TP Bank Account TP TP will share the bank account detailswith ASDM
SF 12
8 Sanction Letter
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission
12
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
81 Sanction Letter SPM Finance Prepare the draft of the sanction letter
82 Sanction Letter SPM Finance Send the draft Sanction Letter to the MDamp AMD for approval
83 Sanction Letter SPM Finance If approved TPs would be sent the Hardcopy as well as the soft copy of thesanction letter
831 Sanction Letter TP TP need to vet (viz Name AddressDate Contact No Sector Job roleCategory Rate per hour No of trainee)and revert to ASDM for any clarificationor necessary correction
832 Sanction Letter SPM Finance PM can clarify or rectify the concernsand share the updated Sanction Letter
13
CL 2 TRAINING OF TRAINERS (TOT)
Nomination of Trainer for TOT
TOT Readiness Check
Details sharing with SSCs
Scheduling of TOT
Conduct of TOT
Results
TOTCertification
14
SoP Title Training of Trainers (TOT)
SOP Number ASDMSOPCL02
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
15
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 ToT Nomination Procedure11 ToT
Nominationfilling
TPs TP submit the Nomination list to ASDMoffice via email (totasdmgmailcom) inspecified template
SF 21
111 Evaluation ofTrainers
SPMs SPMs will evaluate the Aspiring trainersrsquoresume as per specifications laid down bySSC
112 Selection ofTrainers
SPMs If selected in the evaluation ASDM willinform the TP via email
113 Replacement ofTrainers
SPMs If the Aspiring trainer is not selected theninform the respective TP within 3 workingdays and ask for replacement with TAT andfollow Process ID 1
12 ToTNominationfilling-Self
Trainer Aspiring trainer can nominate himself for theToT by emailing his her resume tototasdmgmailcom in the format given inthe website
SF 22
121 Evaluation ofTrainer
SPMs SPMs will evaluate the Aspiring trainerresume as per specifications laid down bySSC
122 Selection ofTrainer
ASDM If selected in the evaluation ASDM willinform the Aspiring trainer via email
123 Rejection ofTrainer
ASDM If the Trainer is not selected then ASDM willinform via email
2 ToT Readiness
21 Segregation ofTrainers
SPMs SPMs will segregate all the selected trainersSector wise
22 Finalization ofTrainer
SPMs SPMs will inform the TPsTrainers regardingfinal list of trainers and Total amount to bepaid to SSC
23 Share AccountDetails
SPMs SPMs needs to share the Account details ofSSC to TPsTrainers
24 FeesSubmission
TPsTrainers TPs will transferdeposit the fees or submitbank draft to SSC Account
25 Payment proof TPsTrainers TPs Trainers need to submit the proof ofpayment to ASDM via email
SF 23
26 ToT Time andVenue
SSC SSC will inform ASDM regarding TOT dateand time And ASDM will inform the same tothe TPsTrainers
27 Inability toattend training
TPs If the trainer (s) of a TP cannot attend theToT on the given date then they need toinform the same to ASDM
16
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
28 Replacement ofTrainer
TPs If the TPs wish he she can sendreplacement nomination for the ToT bysending an email in the given format toASDM
SF 24
29 In case of 28Start from 21
210 Training andassessment
SSC Post completion of the training assessmentwould be conducted
211 Result SSC Result will be uploaded within 10 days ofToT batch completion in SSC website
212 Certification SSC Certification will be completed within 5 daysof result uploading
213 Validity ofCertificate
SSC Validity Certificate will be 2 years or life ofQP whichever is early post which Trainerwill have to get re-certified
17
CL 3 Awareness Generation and Mobilization
AwarenessGeneration
andMobilization
PR Agency
BTLActivities
Dissemination
Billing
Dissemination
ATLActivities
18
SoP Title Awareness Generation and Mobilization
SOP Number ASDMSOPCL03
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
19
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Plan for AwarenessGeneration andMobilisation
PMC and SPM ndashMobilization
Develop State-wide Social mobilizationamp Communication strategy
2 Hiring Services of a Public Relations Agency
21 Drafting andFinalisation of RFP
EvaluationCommittee and PMC
Drafting of RFP
22 Issue of RFPdocument
SPM MIS Float RFP in the official website andother websites likewwwassamtendersgovin etc
23 Pre Bid Meeting EvaluationCommittee and PMC
To be held between 7 ndash 10 days ofissue of RFP
24 Collation of Pre BidQueries and draftresponse
PMC amp EvaluationCommittee
PMC to prepare document withcollated pre bid queries and responseEvaluation Committee to finalise theresponses
25 Publishing pre bidqueries andresponses
SPM MIS Publish in the official website and otherwebsites likewwwassamtendersgovin etc
26 RFP Submission PR Agencies PR Agencies will submit the responseto RFP
27 Desk Evaluation ofthe submitted RFP
PMC and EvaluationCommittee
The submitted proposals will beevaluated on the basis of the criteriaset in the RFP
28 Presentation aboutthe organizationsample creativeearlier projects etc
Eligible PR Agencies Eligible PR Agencies will makepresentation on organization samplecreative earlier projects etc
29 Finalisation ofTechnical Scores
EvaluationCommittee
Assign Technical Scores
210 Opening of FinancialProposals
EvaluationCommittee
Assign Financial Scores
211 Selection of PRAgency
EvaluationCommittee
Selection based on the highest scorerbased on combined Technical andFinancial Score
27 Inform PR Agencyabout the selection
SPM ndash MobilizationMIS
Inform the PR Agency about theselection and publish on officialwebsite
28 Sign agreement MD ASDM and PRAgency
Sign agreement with the PR Agency
3 Above the Line (ATL) activities
31 ATL Activities SPM - Mobilization Above the Line (ATL) activities
311 Creative Designing AV amp Jingle Production
3111 Content briefing SPM ndash Mobilization Briefing the content to agency via E-mail Letter (with TAT amp No ofsamples to be presented)
3112 Content development PR Agency Creative Content AV Jingle will besubmitted to ASDM for approval via e-mail
20
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3113 Vetting of content SPM - Mobilization Vet review the creative
3114 Incorporation ofcomments
PR Agency If not approved agency will revise theCreative Content AV Jingle andresend to ASDM for approval
3115 Approval andDissemination
SPM ndash Mobilisation
PR Agency
Provide approval
Dissemination312 Dissemination - Newspaper advertisement3121 Selection of
NewspaperSPM ndash Mobilizationin consultation withPR Agency
Selection of newspaper on the basis oflocation dialect circulation (AuditBureau of Circulation Report) advertisement size
3123 Availability PR Agency PR agency will confirm the availabilityof the same to ASDM
3124 Availability PR Agency If not available PR agency will providesubstitute date page newspaper viaemail
3125 Publishing content SPM ndash Mobilization If ASDM approves the substitute datepage newspaper advertisement will bepublished
3126 Issuance of WorkOrder
SPM ndash Mobilization Issue work order to PR Agency topublish the advertisement
3127 Proof submission PR Agency PR agency needs to inform ASDM viaemail with softcopy newspaper cut outwithin next working day afterpublishing and submit newspaperhard copy within 3 working days postpublishing
313 Dissemination - TV advertisement3131 Selection of TV
ChannelSPM ndash Mobilizationin consultation withPR Agency
Selection of TV channels on the basisof TRP report rate timing slotsfrequency duration (PR agency willprovide the required details)
3132 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3133 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3134 Approval to telecastContent
SPM - Mobilization If ASDM approves the substitute timeslots of TV Advertisement issue workorder to PR Agency to disseminate TVAdvertisement
3135 Telecast PR Agency PR Agency will confirm ASDM abouttelecast timing via email
3136 Crosscheck BARCReport
SPM - Mobilization Monitor and crosscheck with BARCreport (PR agency needs to submitBARC report on monthly basis)
314 Dissemination ndash Radio Advertisement
21
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3141 Selection of RadioChannel
SPM ndash Mobilizationin consultation withPR Agency
Selection of Radio channels on thebasis of Radio Audience Measurement(RAM) report (If available) Coveragearea (Private FM Channel) All IndiaRadio Rate (PR agency will providedetails)
3142 Finalisation of RadioChannel
PR Agency Inform PR agency about shortlistedRadio Channel and issue work orderwith details of dates timeslotsduration frequency etc
3143 Availability PR Agency PR agency will confirm the availabilityof timing slots preferred by ASDM
3144 Availability PR Agency If not available PR agency will providesubstitute time slots via email
3145 Approval SPM - Mobilization ASDMrsquos approval of substitute timeslots
3146 Issuance of WorkOrder
SPM - Mobilization Issue work order to PR Agency todisseminate Radio advertisement
3147 Broadcast PR Agency PR Agency will confirm ASDM aboutbroadcast timing via email
3148 Monitor Crosscheck SPM - Mobilization Monitor on random basis315 Dissemination - Outdoor advertisement3151 Identification of
locationSPM ndash Mobilization Inform PR agency about the locations
where outdoor sites are required alongwith preferred size via mail
3152 Feasibility andavailability of location
PR Agency PR Agency will revert with availablesites and their sizes with photographs(long and short view) and properlocation with facing direction and geotagging
3153 Site verification SPM ndash Mobilizationthrough DPM - Ts
ASDM will verify about the visibility ofthe sites with their field staff (SPMDPM) amp others TP
3154 Issue of work order SPM - Mobilization If found suitable ASDM will issue workorder to the PR agency to print andmount flex ( mentioning about thecreative language size flexspecification rental duration)
3155 Substitute sites SPM - Mobilization If not suitable ASDM will ask forsubstitute sites
3156 Proof of work PR Agency PR agency will share photographs ofthe site after flex mounting via mail
316 SMS Blast3161 Content briefing SPM - Mobilization Briefing the content on the basis of
location trades dialect batch launchdates etc
3162 Content development PR Agency Content will be submitted to ASDM forapproval via e-mail
22
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
3163 Contact Nos for SMSBlast
SPM - Mobilization SPM- Mobilization will provide thecontact nos and finalised content forSMS blast to PR Agency via email
3164 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3165 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3166 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
317 Digital Marketing3171 Content briefing SPM - Mobilization Briefing the content to agency via E-
mail Letter (with TAT amp No ofsamples to be presented)
3172 Content development PR Agency Finalize the AV Message Image fordigital marketing (FB InstagramTwitter You Tube SnapchatWhatsApp etc)
3173 Vetting of content SPM - Mobilization Vet review the content
3174 Incorporation ofcomments
PR Agency If not approved agency will revise theAV Message Image and resend toASDM for approval
3175 Approval SPM ndash Mobilisation Provide approval
3176 Dissemination PR Agency Dissemination
3177 Monitor Crosscheck SPM - Mobilization Cross checking random basis
3178 Inform aboutdiscrepancy
SPM - Mobilization If found any discrepancy SPM willinform PR Agency
3179 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
318 Mass Wall Painting3181 Finalization of
locationSPM - Mobilization Finalize the locations for wall painting
after discussion with DPM-Ts
3182 Issue Work Order SPM - Mobilization Issue work order to agency(mentioning the sq ft for PaintingColour specification location detailsetc)
3183 Monitor Crosscheck DPM-Ts Cross checking random basis
3184 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts will
23
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
inform SPM - Mobilization via emailand pictures attached
3185 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
3186 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
3187 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4 Below the Line ( BTL) activities41 Creative Designing Script Writing and Approval
411 Designing creatives SPM - Mobilization Designing creatives (for TrainingCentre Branding Standees backdropsfor seminars banners leaflet postersvan branding canopy mobile theatreetc) writing script for street paly
412 Briefing the matter toPR agency
SPM - Mobilization Briefing the matter to agency via mail(with TAT amp no of samples to bepresented)
413 Submission ofcreatives
PR Agency PR Agency will submit Creative Script(for street play) to SPM - Mobilizationfor approval via email
414 Vetting of creatives SPM - Mobilization Vet review the Creative Script (forstreet play)
415 Revision of creatives PR Agency If not approved PR Agency will revisedthe Creative Script (Street Play) andresend to ASDM for approval
416 Dissemination PR Agency If approved it will be disseminated
42 Dissemination
421 Dissemination of BTLActivities
SPM - Mobilization Dissemination of BTL activities(Training Centre branding standee ampBanner seminars banners leafletsposters canopy roadshow Haatactivity mobile theater etc)
4211 Training Centre branding
42111 Publish the Artwork SPM ndash MobilizationMIS
Upload the artworks with approvedspecification in ASDM website
42112 Training CentreBranding
TP Branding of Training Centre
42113 Proof of Artwork TP Training Centre will share postbranding photographs to ASDM
4212 Standee Banner Leaflet Poster and Canopy
42121 Printing of StandeesBanners LeafletPoster and canopy
SPM - Mobilization Printing Standees Banners LeafletPoster and canopy
24
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42122 Quantity Finalization SPM - Mobilization Finalize quantity to be printed
42122 Issue of Work order SPM - Mobilization Issue work order to PR agency via mail(Mentioning TAT size flexspecification quantity etc)
42123 Onsite delivery ofmaterial
PR Agency PR Agency will deliver the materials atASDM Office address provided byASDM
42124 Monitor Crosscheck DPM-Ts Cross check on random basis
42125 Inform aboutdiscrepancy
DPM-Ts In case of discrepancy (contentlocation quality etc) DPM-Ts willinform SPM - Mobilization via emailand pictures attached
42126 Inform aboutdiscrepancy
SPM - Mobilization Inform PR agency to rectify itmentioning TAT
42127 Rectification ofdiscrepancy
PR Agency PR Agency will take necessarycorrective measures in consultationwith SPM- Mobilization
42128 Completion of Job DPM-Ts If found ok DPM will update SPM -Mobilization about completion of jobvia email
4213 Seminar
42131 Freezing of locations DPM-Ts Identify the district block panchayatfor conducting seminar by ASDM DPM official
42132 Finalization of datetime amp venue
DPM-Ts Finalize the datetime venue and PPT
42133 Drafting andapproval of Invitationletters
DPM-Ts Draft invitation letter and get itapproved from ASDM via mail
42134 Reaching outinvitees
DPM-Ts Invite the guests influential peopleaspirants with Invitation letter
42135 Branding of SeminarVenue
DPM-Ts Branding the venue of seminar withStandees banner by DPM
42136 Records ofParticipants inseminar
DPM-Ts Take the details of the guests andaspirants will fill-up application form
42137 Proof amp Minutes ofSeminar
DPM-Ts Submit the aspirants amp seminar detailswith photographs to ASDM
42138 Drafting of Pressrelease
SPM - Mobilization Mail the content with photographs toPR Agency and an specific date topublish the press release withnewspapers name
42139 Proof of Pressrelease
PR Agency Inform SPM ndash Mobilization about thepress release with News Paper cut outvia email
421310 Intimation ofsuccessfulorganization ofSeminar
DPM-Ts Submit the seminar details along withpress release to DC office BDOInfluential people etc
4214 Haat Activity42141 Confirmation of
venue amp LogisticsSPM - Mobilization Finalize the locations date start time
and end time script promoter quantityamp language of the leaflets fordistribution activity to involve the
SF 31
25
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
audience no of canopies requiredsound system and communicate thesame to DPM and PR Agency
42142 Communication toPR Agency
SPM - Mobilization Issue work order to Agency
42143 Dissemination PR Agency PR Agency will disseminateaccordingly
42144 MonitorCrosscheck DPM-Ts DPM will monitor the Haat Activity
42145 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viaemail
42146 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform ASDM
42147 Completion of job DPM-Ts If found ok DPM will communicate toSPM-Mobilization
4215 Roadshow
42151 Route Plannerdesigning and Checklist for Roadshow
SPM - Mobilization Finalize the locations route plan date start time and end time anchorscript promoter leaflet for distributionactivity to involve the audience andcreate awareness
SF 32
42152 Commencement ofroadshow
PR Agency Van will roll out as per plan given toagency by SPM ndash Mobilization
42153 MonitorCrosscheck DPM-Ts Monitor the van and activity conducted(Branding on the van should bechecked)
42154 Inform aboutdiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform PR Agency viamail
4216 Street Play
42161 Issuing of WorkOrder
SPM - Mobilization Issue work order (mentioning thelocations script duration of per playetc)
42162 CrosscheckMonitor DPM-Ts Monitor the street play
42163 Inform aboutDiscrepancy
DPM-Ts If any discrepancy found DPM willinform SPM - Mobilization and SPM -Mobilization will inform the agency
42164 Rectification ofdiscrepancy
DPM-Ts After rectification PR Agency willinform SPM - Mobilization
42165 Completion of Job DPM-Ts If found rectified DPM will update thesame to SPM - Mobilization withphotographs via email
4217 Mobile Theatre
42171
Communication ampLogistics PR Agency
PR Agency will present mobile theaterorganizations names dialogues scenewhere actors can mention about SPM -Mobilization courses and its jobopportunities branding opportunitiesinside and outside the theatre to SPMndash Mobilization
26
ProcessID
Process Process Owner Implementationresponsibility
Description ReferenceAnnexure
42172 Dissemination PR Agency If approved it will be disseminated42173 Mobile Theatre PR Agency If not approved it will be kept on hold42174 Issuing of Work
Order SPM - Mobilization Issue work order to the agency
42175 MonitorCrosscheck DPM-Ts Monitoring42176 Inform about
DiscrepancyDPM-Ts In case of discrepancy (dialogue
branding material leaflet distributionetc) DPM will inform SPM -Mobilization via email and pictures
42177 Rectification ofDiscrepancy SPM - Mobilization SPM - Mobilization will inform PR
agency to rectify it42178 Completion of Job PR Agency PR Agency will inform SPM -
Mobilization after rectification42179 Confirmation of
CompletionDPM-Ts If found rectified DPM will update SPM
- Mobilization via mail5 Monthly Update of activities
51 Intimation ofactivities
PR Agency PR Agency will provide an update by5th of every month on all the activitiesgoing on in the form of a PPT via email
52 CrosscheckMonitor SPM ndash Mobilization SPM - Mobilization will cross checkand inform PR Agency if anyrectification clarification required viamail
6 Billing
61 Raise InvoiceBills PR Agency PR Agency will submit bills aftercompletion of job monthly basis ( Forrental)
62 Verification SPM - Mobilization Verify the bill details as per work order
63 Submission ofInvoiceBills
SPM - Mobilization Upon successful verification submitthe bills to Accounts department
64 Rectification ofInvoiceBills
SPM - Mobilization If any rectifications required SPM -Mobilization will inform PR Agency viamail with TAT
65 Re-submission ofInvoiceBills
PR Agency amp SPM-Mobilization
PR agency will resubmit the rectifiedhard copies to SPM-Mobilization andSPM-Mobilization will hand over toAccounts Department
66 Processing ofInvoiceBills
SPM Finance PM Finance will do process the bill andmake payment accordingly
27
CL 4 REGISTRATION BATCH CREATIONAND TRAINING
Candidate Registration Batch Creation Training
28
SoP Title REGISTRATION BATCH CREATION AND TRAINING
SOP Number ASDMSOPCL04
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
29
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
1 Application Procedure
11 Availability ampAccessibility
SPM - MIS Make Application form available on website
12 Online registration Aspirants Aspirants will fill up the application form onASDM portal
13 Raise Query Aspirants In case of any queries regarding form fill upaspirants shall call the help line NoCallcentre or email to supportasdmonlinecoin
14 Address Query SPM-MIS If functional issue call centre executive willclarify the issue over phone or email
If technical issue call centre executive willrefer the issue to SPM MIS and SPM MIS tointimate the same to the website designingvendor to rectify the issue
15 Submission ofApplication
Portal After successful submission of Applicationform Unique Id will be generated and aprintable version of application will begenerated
16 Unique ID forAspirant
Portal Aspirants will get a SMS and an emailmentioning his her Unique ID
2 Scrutiny and Mapping
21 Scrutiny Portal SPM -MIS Scrutiny of application database
22 Mapping of Aspirants Portal SPM ndashMIS
Mapping aspirants as per applied trades andlocations
23 Availability of seats Portal SPM-MIS DPM-Ts
Report regarding availability of seats at fromTCs
24 Assigning ofAspirants
Portal SPM -MIS
Assigning of aspirants to the nearby TCs viaemail portal functionality
25 Re-assigning ofAspirants
Portal SPM ndashMIS
If there is delay in batch launch in the nearbyTP for the applied trade assign to aresidential TP providing the same trade
26 Counselling ofAspirants
Portal and TPs If the aspirant is not interested for residentialtraining then his her contact details shall beshared with TP for counselling
27 Wait-listing
Portal SPM ndashMIS
If any residential TPs are not having anyvacant seat keep aspirant on hold for nextbatch for both residential amp non-residential(as aspirant is ready for both types oftraining) till new batch launch
28 Communication toTPs
Portal SPM -MIS
Send trade wise list of aspirants to mappedTPs based on available capacity
3 Screening and Enrolment
31 Tele-Calling TP TP will screen initially inform and screen thecandidates via tele-calling
30
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
32 Final Screening TP For candidates in the local area - If satisfiedthey will call for final screening andenrolment
SF 41
33 Submission ofdocuments
AspirantsTP After screening Aspirants will be asked tosubmit the necessary documents along withonline submitted printable version ofApplication Form
331 Declaration Aspirants At the time of enrolment the aspirant willdeclare his intention related to employment(Wage based employment Self-employment)
34 Intimation to DPM TP TP will share the list of finalised aspirantswith DPM-T
SF 42
35 Counselling ofAspirants
TP If the aspirants have any queries orconcerns they will counselled by TPs
36 Physical visit tohome of aspirant
TP For out station aspirants- an executive fromTP will visit them and have a one on onediscussion and if the aspirants agree theexecutive will bring all of them to the trainingcentre location
37 Collection of NOCfrom guardian
TP TP Executive will collect an NOC fromaspirantrsquos guardian
SF 43
38 Verification amp Reporton discrepancy
DPM-Ts DPM-T will verify the information If anydiscrepancy found DPM-T will inform TP andwill provide a TAT for the rectification of thediscrepancy
39 Rectification ofdiscrepancy
TP TP will re-submit the details after rectificationto DPM-T via email
4 Individual dossier of Aspirants
41 Individual Dossier forAspirants
TPTC Individual File Dossier for every enrolledaspirant needs to be maintained as perspecific format checklist provided by ASDM
SF 44
42 Verification ofdocuments
Centre Manager Documents received from aspirant need tobe verified by Centre Manager and kept inindividual dossier
43 Documents Check DPM-T DPM-T needs to randomly check few files ofthe aspirants to see whether everything is inorder or not
44 Documents Check DPM-T If DPM-T finds any document missing thenhe she should check more files of theaspirants And immediately ask the TC tocollect the missing documents
5 Batch Formation and Approval
51 Batch Formation TC TC will form the batch job role wiseMaximum permissible batch size is 30 andminimum 20 (depends on the size of theClass rooms and Laboratories of TCs)
SF 45
52 Demo Class TC TCs to run the batch for few days beforesending the request for batch approval totest the aspirantsrsquo interest level
53 Demo Class TC If there is a drop out within few days the TCwill put new aspirants in the batch who were
31
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
already selected in the screening processand have submitted all the necessarydocuments
54 Drop OutCounselling
TCs TC needs to call the drop out aspirants forcounselling session along with theirguardian
55 Drop OutCounselling
TCs TC needs to submit the report of the drop outaspirants and the remarks of the counsellingsession to the DPM-T beforecommencement of batch
56 Request for BatchApproval
TP Portal The TP needs to send the batch approvalrequest to the DPM-T via email or it will besubmitted through the portalTP needs to submit-middot Forwarding lettermiddot ToT Resumemiddot Batch Details
SF 46
57 Verification of Batch DPM-T DPM-T will check details of batch andtrainers details within 1 day of receiving ofrequest from TPInform TP if something needs to becorrected
58 Rectification ofrequest
TP TP will rectify the request and re-send therequest within one day
59 Forward to ASDM DPM-T After successful verification of Batch DPM-Twill send the batch approval request torespective SPM via email for approval within1 day of receiving of request from TP
510 Batch Approval SPMs Verify and if found correct SPM will approvethe batch and inform DPM-T via email portal mentioning the Batch ID (TCIDCurrentFinancial Year Unique No) within 1 day ofreceiving of request from DPM-T
511 Inform TP toCommence of Batch
SPMs SPM will inform the TP to start the batch viaemail portal within 1 day of receiving ofrequest from DPM-T
512 Initiation of batch TPTC middot Initiation of batch as planned within 1 dayof receiving of email portal intimation fromSPM
middot TC to ensure that all trainees to be presenton the day of initiation of batch forregistration on biometric machine
513 Batch InitiationProgramme
SPMDPM-TTPTC
DPM-TASDM representative(s) to bepresent on approved batch initiation date andtime for supervising the process
5131 Information Sharing SPMDPM-TTPTC
TP along with DPM-TASDM representativewill provide information about-
middot Job Role Contentsmiddot Durationmiddot Scope of Job Rolemiddot Industry exposuremiddot What they can expect from the
centre and trainingmiddot Tool Kit (as applicable)middot Uniform (as applicable)
32
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
middot Showcase motivational videos
5132 Welcome Kit toTrainee
TPTC Welcome Kit shall be distributed to all thecandidate enrolled in the batch on the date ofFreezing of batch Tool Kit includes-middot Uniform (as applicable)middot SLM (Student Learning Material)middot Writing note books and Penmiddot Practical tool kit if applicablemiddot About ASDMmiddot Do`s and Donrsquots for Candidates and
their entitlementsmiddot Information regarding the trade and
training plan5133 Placement Overview SPM -
PlacementSPM -Placement will take a session sharedetails explaining the potential of the coursein the industry
514 Induction Session DPM-T DPM will have to ensure that he takes asession within the first 5 days of batchcommencement
SF 47
6 Training
61 Training Calendar TPTC TPTC should submit batch wise TrainingCalendar indicating the Training Start Dateand End Date to ASDM
62 Course Content TPTC TPTC shall impart training as per the coursecontents prescribed in the module of the JobRole and give sufficient hands on training tothe aspirants
63 Training Hours in aday
TPTC middot For Non-residential Training CentresTPTC shall conduct minimum of 4 hoursand maximum 6 hours of training in a day
middot For Residential Training Centres trainingwould be fixed at 8 hours a day
64 Bio-MetricAttendance
TPTC Bio-metric attendance system should be inplace to capture the attendance of thestudents twice a day (Arrival and Departure)
65 Instructor Availability TPTC middot TPTC should ensure the regularavailability of instructor during the trainingperiod
middot Every trainer would be expected to remainpresent at least 90 of the days for everybatch
66 Holiday TPTC middot TPTC may follow State GovernmentHoliday Calendar
middot Additionally if any TPTC would like tocontinue training on any public holiday anintimation email regarding the sameshould be sent to DPM-T as well asSPMs
67 Unit FortnightlyTests
TPTC TPTC will ensure that fortnightly Unit Testsare being conducted at the training centre andgrades should be placed in the Notice Board
33
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
DPM-T DPMs must take MI (Mock Interview) DPMmust at least one interview of each batch
SF 48
671 Bridge Course Additional Classes
TPTC Special classes needs to be conducted for theAspirants who have performed poorly
68 Monthly ProgressReport
TPTC Monthly Progress Report would be submittedto DPM for keeping a track of the number ofAspirants being trained drop outs timelineattendance assessment and placement as asummary report every month
SF 49
69 Attendance TPTC middot Every Candidate should be maintainminimum of 70 attendance
middot Aspirants having attendance less than70 would be considered as drop outs
610 Sharing ofAttendance reports
TPTC TC need to keep the soft and hard copy of theattendance of both Trainers amp Aspirants at thecentre and share with DPM-T and SPMs
611 Leave TrainerAspirant An aspirant may apply for leave to the trainerstating the reason in the format provided byASDM And keep the same in the aspirantsdossier folder
SF 410
7 Monitoring and Feedback71 Monitoring Plan DPM-Ts DPM will submit monthly Centre visit plan to
ASDM on 1st day of every week711 Monitoring visit DPM-Ts middot DPM will visit one center at least 3 times
ndash At the time of batch freezing any timeduring the training duration and Batchend date on the day of Assessment
middot Checklist must be followed
SF 411
712 Report to ASDM DPM-Ts DPMs are to send the report within 3 days ofvisit via email to respective SPM and also toSPM MampE
8 Feedback and Grievances81 Aspirant Feedback DPM-T Feedback as per the ASDM format must be
collected from Aspirants by DPM-TSF 412
82 Grievance Register TPTC The grievance register should be kept at aprominent place of the training center andaccessible to the candidates
83 Redressal ofGrievances
TPTC TPTC will ensure the grievances areaddressed properly
9 Review and Performance Appraisal of DPM ndash Ts based on center visits91 Performance Appraisal911 Performance
Appraisal of DPM-TSPMs Quarterly Performance appraisal would be
carried out at State Level DPM-T needs tosubmit their performance Reports quarterly
SF 413
10 Centre amp Hostel basic Look and Feel101 Centre Signage TPTCASDM Signage for the centre must be placed
appropriately
Use all the signage as prescribed by ASDM
Formats for the signage designed anduploaded by ASDM
34
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
102 Centre Tools andEquipment
TPTC The centre must maintain at all times thetools equipment and consumables insufficient quantity
103 Washrooms TPTC Must have separate Washroom for male andfemale
104 Safe drinking water TPTC Drinking Water Provision - Safe drinkingwater must be made available at the TrainingCentreWashroom must be provided with the ratio of101 and washbasins at the ratio of 151
105 Hostel Facility TPTC Residential Facility ndash HostelSeparate hostel facility for male and femalemust be thereBunk Bed can be used Bed with the size of6X3 must be there with mattress amp pillowClean drinking water facility must be there atboth girls and boys hotel
106 First Aid Box TPTC First Aid Box must be present with medicineswithout being expired
SF 414
35
CL 5 ASSESSMENT amp CERTIFICATION
Raising of Request Asessment Certification
36
SoP Title Assessment amp Certification
SOP Number ASDMSOPCL05
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
37
Specific ProcedureProcess
IDProcess Process Owner
Implementationresponsibility
Description ReferenceAnnexure
11 Raising assessmentrequest
TP TP to carry out the following activities
Raise request for assessment through Emailto DPM amp SPM and attach batch details bothin SDMS format amp concerned SSC Formats(Once SDMS is fully functional TPs will haveto share batch information only as per SDMSformat It will be notified to all the TPs)
Output
middot Request Emailmiddot Batch Data ndash SDMS amp concerned SSC
Formats
Timeline T-30 days
SF 51
12 Forwardingassessment requestto SPM post 1st levelcheck
DPM-T DPM-T to carry out the following activities
1 Verify assessment request details with1st invoice for the batch Batch InceptionReport
2 Verify attendance using biometric outputin excel format
DPM to remove the drop out candidates (ifany) and create a finalised format
Outputmiddot Email to SPM and TP (List of candidates
to be assessed)middot Enclosures
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-28 days
SF 52
13 Forwardingassessment requestto MampE post 2nd levelcheck
SPM SPM to carry out the following activities
1 Verify batch details and attendancerecords sent by DPM
Send request to MampE team of ASDM for finalverification of attendance
Output
middot Email to MampE (List of candidates to beassessed and ineligible candidates)
SF 53
38
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
o Finalised Batch Data forassessment
o Verified Attendance Report(Candidate wise attendancepercentage)
o Drop out ineligible candidatereport
Timeline T-26 days
14 Forwardingassessment requestto MIS post 3rd levelcheck
MampE team MampE to carry out the following activities
1 Verify batch attendance report sent bySPM
2 Send verified finalised Excel Sheet Details to MIS for upload on SDMS
Output
middot Finalised List of batch for upload onSDMS
Timeline T-24 days
SF 54
15 Uploading of batch tobe assessed onSDMS Email batchto SSCs
SPM-MIS MIS to carry out the following activities
1 Upload finalised batch on SDMS2 Send email to respective SSC with batch
ID for assessment3 Maintain the record of candidates to be
assessed
Output
middot Upload on SDMSmiddot Email to respective SSC
Timeline T-20 days
SF 55
16 Presence on the dayof assessment
DPM-T The DPM-T shall visit the centre on the dayof assessment
middot ASDM to make payment to SSCs for theNo of candidates present on the date ofAssessment
middot In case the number of candidatesassessed is less than 20 then ASDM willmake payment to SSCs for 20candidates
middot ASDM shall deduct the assessment feesfor the balance number of candidatesbelow 20 from the 2nd invoice of TPs
middot 70 attendance of each candidate (Noof hours attended Total Number ofmandated Hours100) as on batch enddate is mandatory to appear for Final
39
ProcessID
Process Process Owner
Implementationresponsibility
Description ReferenceAnnexure
Third Party Assessments In case thereare candidates with less than 70attendance appearing for assessmentsthen for such candidates assessment feeshall be deducted from 2nd invoice of theTPs
T ndash Batch end date
Certificates shall be issued by the SSCs (with ASDM logo) as per the norms set by NSDC and MSDE
40
CL 6 PLACEMENT amp Tracking
Identify Placement Tracking
41
SoP Title Placement amp Tracking
SOP Number ASDMSOPCL06
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
42
Specific ProcedureProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 TCrsquos TPrsquos responsibility with respect to identification
11 Identify localdemands
PlacementExecutive (PE)of TP TC
PE needs to identify the sectors domainsfor placement in the State especially in andaround the project districts
12 Data Compilation PlacementExecutive of TP TC
PE needs to maintain the data of all theprobable employers in the prescribedformat provided
SF 61
13 New Opportunities PlacementExecutive of TP TC
The PE must find new opportunities on aregular basis in different locations For thishe may seek advice help from the DPMTPrsquos Placement Manager ASDM Team
14 Identify andcompile job marketdemand outsidestate
PlacementManager (PM)of TP
PM needs to capture vacancies out of thestate in the respective domains as per SF61
2 Enrolment of Industry Partners Associations
21 Identify potentialindustry partners
SPM-Placement In-charge andIndustry
Web search newspaper job portals wordof mouth (ie Online offline andprofessional networking)
22 Prepare a masterlist of IndustryPartners tradebodies andassociations
SPM-Placement In-charge andIndustry
Master containing details ofa Client Nameb Corporate Addressc Local Addressd Sectore SPOC Namef Contact Details (Phone amp Email)g SPOC Contact Details (Phone amp Email)h Branches and their contact
23 Draft letter SPM-Placement In-charge andIndustry
Letter for to be sent to Industries aboutASDM skilling initiatives and for partnership
SF 62
24 Connect withIndustry Partnersdirectly
SPM-Placement In-charge andIndustry
Personal meeting and email exchange withEmployers Trade Bodies association oftraders etc
25 Informationgathering fromindustries partners
SPM-Placement In-charge SPMIndustry
Prepare a format for collection of data forName domain vacancies job sectorssalary other benefits job descriptionaccommodation working hours probationterm promotion policy etc
SF 63
26 Collect data SPM-Placement In-charge SPMIndustry
Fill up the data as per format with industrypartners
43
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
27 Compile data SPM-Placement In-charge andIndustry
Compile the filled formats for informationsharing and action placements
3 Organise Job Fairs
31 Organise Job fairs SPM- IndustrySPM-Placement
32 Identify the zones SPM-Placement In-charge
The State will be divided in 5 zonesdepending on the concentration of theaspirants not placed Every zone shall havea job mela after every 6 months Probablezones can be -1 Upper Assam2 Lower Assam3 Barak Valley4 Guwahati5 Sonitpur
33 Identify theprobableparticipants
SPM-Placement In-charge
Identify participants from the master list ofindustry partners and the TPs
34 ProspectiveEmployerengagement by TP
DPM-T TP TP to ensure participation of at least 5prospective employers in the job mela
35 Sharing of list ofprospectiveemployers to beengaged by TP
TP Send data at least 30 days prior to the jobmela to DPM-T
SF 64
36 Compiling of list ofprospectiveemployers in adistrict
DPM-T Send the compiled list for the district toASDM 21 days prior to the job mela
37 Compilation SPM-Placement In-charge
Compiling of list of prospective employers ina zone
38 Draft a letter forparticipation
SPM-Placement In-charge
For sending to identified industryparticipants
SF 65
39 Send the letter ofinvitation
SPM-Placement In-charge
To be sent to the employers via the DPM-T
311 Identification ofvenue
DPM SPM-Placement In-charge
The DPM shall identify the venue based on1 No of participants2 Area in sq ft3 Connectivity of the venue4 Charges of the venue and peripheralfacilities5 Other parameters
312 Venue selection ASDMManagement
Select the venue suiting all parameters
44
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
313 Book venue SPM-Placement In-charge DPM
ASDM shall book the venue for holding thejob mela
314 Release paperadvertisement
ASDMPlacement Cell
Release advertisement in leading newspaper
315 Invite quotationfrom eventmanagementagencies
ASDM
316 Receive proposalsfrom eventmanagementagencies
ASDM
317 Form tenderCommittee
ASDMManagement
318 Evaluate proposals ASDM tendercommittee
319 Select agency ASDM tendercommittee
321 Issue order toagency
ASDMManagement
For making of stalls PR of event etc
322 Designing ofcreative
EventmanagementAgency
Designing of creative newspaper adOutdoor Advertisement content for SMSjingles miking content
323 Submission ofcreative to ASDM
EventmanagementAgency
Creative Content Jingle will be submittedto ASDM for approval via mail
324 Vet review thecreative
ASDM Vet review the creative
325 Communication ASDM-Placement In-charge
Inform the PR Agency about the sampleselection and rejection through oral andwritten via email
326 If not approvedagency will revisethe Creative Content AV Jingleand resend toASDM for approval
EventmanagementAgency
If not approved agency will revised theCreative Content AV Jingle and resendto ASDM for approval
327 Dissemination ASDM If approved it will be disseminate
328 Allocation of stalls ASDM EventManagementAgency
Stalls will be allocated to the prospectiveemployers
45
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
329 Design theregistration card
ASDM EventManagementAgency
To be handed out to the aspirants(To be designed by Event managementteam and get it approved by ASDMmanagement)
331 Registration ofaspirants
ASDM DPMTP
Registration desk at least 4-5 depending onthe footfall
SF 66
332 Connectingaspirants to theemployers
ASDM DPM Allocation desk to allocate aspirants to therespective employers
333 Design form forinterview panel
ASDM Employers to maintain record of aspirantsinterviewed selected location salary etc
SF 67
334 Design format forcapturing detailsfrom aspirants forselection status andhis preference
ASDM DPM Details like1 Name2 TP3 TC4 Job Preference
SF 68
335 Invite Press forcoverage Publicity
ASDM DPM Make the press release on the job fair inorder to inform people towards the workdone by the Govt towards employment
4 Connecting Aspirants with Industry
41 Establishingcontact withindustry
TP Apprise industry about the ongoingtrainings resource availability in co-ordination with DPM
42 Coordination withIndustry
TP DPM-T Invite industry to centre to understand andmap the availability with the requirementgive presentations brief the Aspirants aboutthe work culture
43 Coordination withIndustry
TP DPM-T Communicating with the Industry about theaspirants assessment date availability andprobable date of joining
44 ScheduleInterviews
TP PlacementManager
based on the choice pf the aspirants
45 Prepare format forBio data foraspirants
TP Designing format for bio data of aspirants
46 Circulate format ofbio data to TCs
TP Circulate the format to TCs
47 InterviewPreparation
TC Prepare bio data of aspirants as per givenformat and conduct role plays of interviews
48 Coordination withIndustry
TP DPM-T Fix date of interview scheduling ofinterview fixing up the interview panel
49 Notice of Interview TP PlacementManager
1 Display the schedule in the placementboard2 Convey the schedule to aspirants3 Medium of interview to be intimated
46
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
411 Conduct ofinterview
TPIndustryPartners
412 Results of interview Industry Partner Prepare and submit list of selectedAspirants and rejected Aspirants
413 Collection ofReason forrejection
TP Reason for rejection to be collected fromIndustry
414 Identify reason forrejection
TP
415 Deficiency intraining
TP To direct the trainer to retrain on thedeficient skills
416 Placement notsuiting Aspirants
TP To counsel the aspirant
417 Any other reasonfor rejection
TP TP to identify and resolve the issue
418 Joining formalitiesof selectedAspirants
ProspectiveEmployers
Submit the following details1 Offer Letter (DOJ Remunerationdeductions benefits accommodationfooding documents required for submissionetc
419 Observation on theCross DomainPlacement
DPM-T Need to cross check on the documentupload and certification of the aspirant
421 Observation on theCross DomainPlacement
DPM-T If both the segment documents arematching then approve as successfulplacement
422 Observation on theCross DomainPlacement
DPM-T If there is discrepancy in document then askthe TP to give explanation on the why thereis a cross domain placement via email
423 Observation on theCross DomainPlacement
DPM-T If the DPM is satisfied with the TPsexplanation then approve the placement forfurther process to SPM
424 Observation on theCross DomainPlacement
DPM-T The decision towards the rejection needs tobe informed to respective SPM
425 Observation on theCross DomainPlacement
SPMU The decision (approval rejection) is takenon case to case basis on approval file fromDPM The SPM needs to give properreason for the same
426 Observation on theCross DomainPlacement
SPMU The decision needs to be conveyed to theTP via email keeping the DPM in the loop
427 Prepare format forcapturing data ofinterviewed ampplaced Aspirants
TP DPM-T TP needs to upload the documents as perprocess ID 6144 and DPM needs toensure the data has been uploaded
47
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
428 Updation ofdatabase
TP- Placementmanager
429 Verification onsuccessfulplacement
3 level of verification need to be done
431 Verification ofdatabase
DPM-T DPM need to randomly verify 20 ofsuccessful placement
432 Verification result DPM-T If satisfied DPM will forward the details toASDM placement team
433 Discrepancy DPM-T If not then ask the TP (Placement Manger)to give explanation with proper documents
434 SuccessfulVerification
DPM-T If satisfied than send it the ASDM
435 SuccessfulVerification
DPM-T If not then remove those aspirants fromplaced list and submit the remaining list toASDM
436 Verification ofdatabase
Sector SpecificProject Manager
Sector specific Project Manager need torandomly verify 10 of successfulplacement
437 Verification result Sector SpecificProject Manager
If satisfied Project Manager will forward thedetails to ASDM placement team
438 Discrepancy Sector SpecificProject Manager
If not then ask the TP (Placement Manger)to give explanation with proper documents
439 SuccessfulVerification
Sector SpecificProject Manager
If satisfied than send it the ASDM
441 SuccessfulVerification
Sector SpecificProject Manager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
442 Verification ofdatabase
SPMU SrManager
Sr Manager SPMU need to randomlyverify 5 of successful placement
443 Verification result SPMU SrManager
If satisfied SPMUSr Manager will forwardthe details to ASDM placement team
444 Discrepancy SPMU SrManager
If not then ask the TP (Placement Manger)to give explanation with proper documents
445 SuccessfulVerification
SPMU SrManager
If satisfied than send it the ASDM
446 SuccessfulVerification
SPMU SrManager
If not then remove those aspirants fromplaced list and submit the remaining list toASDM
48
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
5 Joining amp Transport
51 Draft of PlacementIntimation letter
ASDM ASDM will make the draft of the format forthe placement intimation
SF 69
511 Circulate the draftto DPM
ASDM Communication via email
512 Send the draft toTPs
DPM-T Communication via email
513 Fill the details in theletter certify
TP Certify with seal and signature on letterhead
514 Send letter TP Hard Copy to DC Office
515 Send letter TP Soft copy to ASDM amp DPM
516 Acknowledgementof receipt
TP From DC Office to be sent to ASDM andDPM in soft copy
52 Placement withindistrict
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
521 Placement withindistrict
TP- Settlementofficer
Ensure completion of the joining formalities
522 Placement withindistrict
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
531 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
532 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
533 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
534 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
535 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
536 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
49
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
537 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
538 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
539 Placement outsidedistrict within State
TP- Settlementofficer
take photograph of accommodation and asproof of handing over
5310 Placement outsidedistrict within State
TP- Settlementofficer
Prepare the travel itenary and share thesame with prospective employer Arrangefor logistics
5311 Placement outsidedistrict within State
TP- Settlementofficer
Obtain confirmation from the employer withcontact details of SPOC
5312 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to accompany theAspirants to the location of the employer
5313 Placement outsidedistrict within State
TP- Settlementofficer
Ensure completion of the joining formalities
5314 Placement outsidedistrict within State
TP- Settlementofficer
Collect relevant and necessary documentsbefore handover
5315 Placement outsidedistrict within State
TP- Settlementofficer
Settlement officer to check the condition ofthe accommodation provided
5316 Placement outsidedistrict within State
TP- Settlementofficer
If conditions satisfactory handover theaspirants to the employer
5317 Placement outsidedistrict within State
TP- Settlementofficer
If conditions are not satisfactory intimatethe TP and Employer SPOC
5318 Placement outsideDistrict within State
TP- Settlementofficer
Take photograph of accommodation andas proof of handing over
61 Handing over ASDM-Placement In-charge
Containing details if placement DOJ Jobrole Location Remuneration etc
SF 610
62 Filling up ofhandover format
TP- Settlementofficer
To be submitted to ASDM with proof in theform of photographs HR endorsement ofthe format
63 Updation of Portal TP and DPM-T TP needs to update the database about theAspirants placed and their placementdetails The same has to be confirmed byDPM
7 Tracking of wage employed Aspirants
50
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
71 Appoint SPOC fortracking ofAspirants
TP Appoint either placement officer orsettlement officer as SPOC for tracking ofAspirants
711 Provide details ofSPOC
TP TP to share details of SPOC for tracking ofAspirants with the DPM
72 Tracking
721 Submit Trackingdocuments
TP TP to upload 3 month continuous salary slipand 3 month bank Statement against thesalary of the Aspirants the same should beupload on the ASDM portal for verificationand finance
722 Validation oftracking documents
DPM-T Validate the documents uploaded by TP onASDM website
923 If document ismatching
DPM-T Provide confirmation on the portal forfurther process
724 If document is notmatching
DPM-T Inform TP to update the details of thedocument and upload the same forverification
725 Resubmission ofDocuments
TP Refer to process ID 722
7251 Resubmission ofDocuments
DPM-T Crosscheck resubmitted documents by TP
72511 Resubmission ofDocuments
DPM-T If ok than follow 723
72512 Resubmission ofDocuments
DPM-T If not ok then 724
726 If documents notresubmitted
DPM-T Documents not updated
7261 Documents notresubmitted
DPM-T If DPM find the document not valid correctthen DPM will only approve for the validatedAspirants
727 ValidatedDocuments
ASDM Finance Finance team will do the validation andrelease the adjustment as per DPMapproved documents
73 Communicatedetails of jobchange
TP-SPOC In case a Aspirants changes jobs the samehas to be communicated to the DPM by theTP-SPOC
731 Collect reason forchange
TP-SPOC TP SPOC to collect the reason for change-1 Working conditions not favourable2 Salary not on time or not paid3 Better Opportunity
51
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
4 Job location issue5 Accommodation issue6 Health Issue7 Family Issue8 Any other issue (Please specify)
732 Re-arrangeinterview
TP- PlacementOfficer
733 Collect new offerletter
TP-SPOC TP SPOC to collect the new offer letter fromthe Aspirants
734 Upload details onportal of job change
TP TP to upload job change details on theportal
735 Verify details of jobchange
DPM-T DPM will verify directly or by phone detailsof job change
736 Report of DPM DPM-T DPM to provide his verification details onthe portal
74 Random Check ASDM ASDM will check few aspirants employmentrandomly
741 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
742 Random Check ASDM If any ambiguity found TP will be called foran explanation
743 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
744 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
8 Tracking of self-employed Aspirants
81 Design a format forcapturing details ofSelf EmployedAspirants
ASDM Containing details of Name AddressBusiness Domain Investment Date ofstarting Trade license No Equipment listLoan sanction letter Photographs amp videosetc
SF 611
82 Collection of self-declaration of Self-employed Aspirants
TP TP to collect data by field visit SF 612
83 Upload details onportal of self-employed Aspirants
TP TP to upload details of Aspirants on portalwith soft copies of trade license Panchayatcertificate loan sanction letterPhotographs etc
84 Verification ofdetails
DPM-T DPM to verify by field visit
52
ProcessID
ProcessDescription
Process OwnerImplementationresponsibility
Description ReferenceAnnexure
85 Report of DPM DPM-T DPM to provide his verification details onthe portal
86 First Second and Third Month Tracking
861 Submit Trackingdocuments
TP TP to upload bank Statement of theAspirants on the ASDM portal
862 Verification of thebusiness
DPM-T Through direct visit of the Aspirantsestablishment Tele call
863 Report of DPM DPM-T DPM to provide his verification details onthe portal
87 Random Check ASDM ASDM will check few aspirants businessrandomly
871 Random Check ASDM If any ambiguity found DPM will be calledfor an explanation
872 Random Check ASDM If any ambiguity found TP will be called foran explanation
873 Random Check ASDM In case explanation is not plausible actionwill be taken against the DPM as deemed fit
874 Random Check ASDM In case explanation is not plausible actionwill be taken against the TP as per theAgreement
53
CL 7 INVOICING
54
SoP Title Invoicing
SOP Number ASDMSOPCL07
NAME TITLE SIGNATURE DATEAuthor
Reviewer
Authoriser
Effective Date Next Review Date
DISTRIBUTION TO
READ UNDERSTOOD amp ABIDED BY
NAME TITLE SIGNATURE DATE
Change History
SOP No Effective Date Significant Changes Previous SOP No
55
Specific ProcedureProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
1 Bill for 1st Instalment11 1st Invoice TP amp
Finance Cell ofASDM
middot TC needs to send the invoice for1st Instalment in the formatprovided by ASDM
middot First instalment shall be claimedon successful batch freezing
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 71
12 Separate bill for each Batch TP Prepare separate bill for each Batch
13 Scrutinise of Bill SPMs SPM for the respective sector district will scrutinise the bill andrecommend to SPM Finance
14 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank Chequemiddot Forward to Assistant Mission
Director (AMD)15 Forward for approval AMD AMD will forward the file to MD for
approval
16 Approval of Bill MD middot MD will approved the bill and signthe cheque
middot Return the file to SPM Financefor further process
17 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the chequeto Bank with a request to transferthe amount electronically to TPsBank account (already receivedduring empanelment)
18 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TPs throughemail
19 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
2 Bill for boarding amp Lodging facility21 Preparation of Bill TPASDM middot TP needs to make bill for
boarding amp lodging oncompletion of every month in theformat of ASDM
SF 72
56
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
22 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
23 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
24 Forward for approval AMD AMD will forward the file to MD forapproval
25 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
26 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
27 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
28 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
3 Bill for 2nd Instalment31 2nd Invoice TPASDM middot TP needs to send the 2nd invoice
in the format provided by ASDMafter getting the results of theassessment
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within10 days of submission of claim invoice and all relevantdocuments unless adiscrepancy is detected orpayment claim is contested
SF 73
32 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 2ndinstalment-middot Sanction Letter of Batchmiddot Details of Candidates passing
Assessment
57
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
33 Scrutinise of Bill SPMs SPM for the respective sector willscrutinise the bill and recommend toSPM Finance
34 Check and Prepare forPayment
SPM-Finance middot SPM Finance will check the billmiddot Prepare a Bank ChequeForward to AMD
35 Forward for approval AMD middot AMD will forward the file to MDfor approval
36 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
37 Transfer of fund to TPrsquosAccount
SPMFinanceBank
middot SPM Finance will send thecheque to Bank with a request totransfer the amountelectronically to TPs Bankaccount already received duringempanelment
38 Communication of Paymentadvice
SPM Finance middot Payment advice will becommunicated to TP throughemail
39 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-
middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
4 Bill for Final 3rd Instalment41
Final 3rd invoice TPASDM
middot TP needs to send the 3rd invoicein the format provided by ASDMafter placing the aspirants andtracking them for 3 months
middot Payments shall be made as perASDM Cost Norms and releasedby the ASDM state team within 10days of submission of claim invoice and all relevantdocuments unless a discrepancyis detected or payment claim iscontested
SF 74
42 Submission of Bill TP The TP needs to attach the followingdetails with the bill for 3rd instalment-
a) Sanction Letterb) Results of Assessmentc) Details of Candidates placed in
Wage Employment-middot Appointment Lettermiddot Pay Slip (3 months)middot Bank Statement (3 months)
d) Details of Candidates in SelfEmployment-middot Trade Licence
58
ProcessID
Process Process OwnerImplementationresponsibility
Description ReferenceAnnexure
middot Bank Statement(3 months)middot Photograph of business
place43 Scrutinise of Bill SPMs SPM for the respective sector will-
middot Scrutinise the billmiddot Compare Wage Self-
employment details with 1st 2nd
and 3rd Month tracking detailssubmitted by DPM-T
If found correct recommend toSPM Finance
44 Check and Prepare forPayment
SPM-Finance middot SPM Finance will verify the billmiddot Prepare a Bank ChequeForward to AMD
45 Forward for approval AMD ADM will forward the file to MD forapproval
46 Approval of Bill MD middot MD will approved the bill andsigned the cheque
middot Return the file to SPM Financefor further process
47 Transfer of fund to TPrsquosAccount
SPMFinanceBank
SPM Finance will send the cheque toBank with a request to transfer theamount electronically to TPs Bankaccount already received duringempanelment
48 Communication of Paymentadvice
SPM Finance Payment advice will becommunicated to TP through email
49 Updation of MIS SPM(FinanceMIS)
SPMs will update MIS about thepayment made with details as-middot Sanction Ordermiddot TP Detailsmiddot TC Detailsmiddot Instalment Nomiddot Amount paidmiddot Payment Mode details
59
ANNEXURES
60
Annexures (Standard Formats)Cluster-01 TP Empanelment
SF 11 Centre Inspection Checklist
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Centre Inspection Checklist
Inspectorrsquos Information
Name of the Official
Designation
Mobile No Date of Inspection
A Centre Information
Sl No Description Details
1 Training Centre Name
2
Address
House No Bldg No Apt No
Street Road Lane
Landmark
Village
Area Locality
Post office
Police Station
Pin Code
Town City
District
State
3 STD Code amp Land line Number
4 Centre Mobile No
5 Centre Email Id
6 Training Centre In-charge Name
7 In-charge Mobile Number
8 In-charge E-mail
9 Owner Ship of the Building
10 Area of the building (Sq Ft)
61
Sl No Description Details(Including corridors but excluding spaces open to sky such as court
yards etc)
11 Building Type (RCCNon RCC)
12 Structurally Sound on Visual Inspection
13 Number of Theory Classrooms
14 Number of Domain Practical Labs
15 Number of IT Labs
16Training Centre Type
(Residential Non-residential)
17 Reception Room (Nos)
18 Office Room (Nos)
19 Counselling Rooms (Nos)
20 Approximate Distance from an Auto Stand (InMeters)
21 Approximate Distance from a Prominent BusStand (In Meters)
22 Approximate Distance from a Prominent RailwayStation (In KM)
23 Approximate Distance from Airport (In KM)
24 Rent Agreement valid till (in MMYYYY)
B Class Room Information
Sl No Theory Class Room Details Measurement (Length X Breadth) in Feet
1 Class room 1
2 Class room 2
3 Class room 3
4 Class room 4
C Laboratory Information
Sl No Lab Details Measurement (Length X Breadth) in Feet
1 Lab 1
2 Lab 2
3 Lab 3
4 Lab 4
62
D Equipment Information (Based on QP wise Equipment List specified by SSCs)
i Trade 1
Sl No Equipment Qnty
1
2
3
4
5
6
ii Trade 2
Sl No Equipment Qnty1
2
3
4
5
6
iii Trade 3
Sl No Equipment Qnty
1
2
3
4
5
6
iv Trade 4
Sl No Equipment Qnty
1
2
3
4
5
6
63
E Non Academic Area Details
Sl No Particulars Measurement (Length X Breadth) in Feet1 Office Room2 Counselling Room3 Reception Room
F Staff Details
Sl No Particulars Name Trade1 Soft Skills Trainer NA2 IT Trainer NA3 English Trainer NA4 MIS In-charge NA5 Centre In-charge NA
6 Placement In-charge
NA
7 Counsellor NA
8 Receptionist NA
9 Hostel Warden(Boysrsquo Hostel)
NA
10 Hostel Warden(Girlsrsquo Hostel)
NA
11 Cook (If HostelAvailable)
NA
12 Domain Trainer 1NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
13 Domain Trainer 2NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
14 Domain Trainer 3NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
15 Domain Trainer 4NameQualificationQP Job RoleMeets the Minimum criteria stated by SSCs for the QP (YN)
G Common Equipment
Sl No Particulars Details amp Count1 Over Head Projector with screen LCD (in number)
2 Digital camera (in number)3 Printer cum scanner (in number)
4 Office computer (in number)
5 Table for office computer (Yes No)
6 Chairs (in number)
64
Sl No Particulars Details amp Count7 An office table (in number)
8 Storage place for securing documents (Yes No)
9 Installation of IP cameras (Yes No)
10 Installation of Biometric devices (Yes No)
11 Power Backup (Yes No)
H Conformance to Standards
Sl No Head Sub Head Yes No
1 IP cameraProvision for storage of the IP camera recorded material (Yes
No)
2Electrical Wiring and
StandardsSecuring of wires (Yes No)
3Electrical Wiring and
StandardsSwitch boards and panel boards (Yes No)
4 General Is the centre has prescribed Internet connection (Yes No)
5 GeneralVisible signs of leakages from walls and roof - applicable for
both RCC and Non RCC structures (Yes No)
6 GeneralProtection of stairs balconies and other locations
(Yes No)
7 General Roof height (State in feet)
8 Location Sound level is as per standards(Yes No)
9 LocationWhether all the academic centres have been sound proofed
with air conditioning
10 Open Space Open space for people to gather and interact ( in sqft )
11 Open SpaceExclusive parking space ( number in terms of bicycle parking
slots) (Yes No)
12Other Infrastructure
DetailsRO(Reverse Osmosis) drinking water (Yes No)
13Other Infrastructure
DetailsFirst aid kit (Yes No)
14Other Infrastructure
Details
Firefighting equipment (Yes No)
(Minimum of 12 Kg per 30 candidates with Operational Manualalso expiry date on wall)
15Signage and
Information Boards
Training centre name board (Yes No)
(Outside reception Size to be specified)
16Signage and
Information BoardsActivity summary and achievement board (Yes No)
65
Sl No Head Sub Head Yes No
17Signage and
Information BoardsStudent entitlement banner in Assamese (Yes No)
18Signage and
Information BoardsContact detail of important people (Yes No)
19Signage and
Information BoardsBasic Information board (Yes No)
20Toilets
(Male Female)
Toilets (in numbers)
1 Separate Washroom with separate entry2 Dustbin in both male and female washroom
21 Toilets Washbasins (in number)
22 Toilets Connection to running water (Yes No)
Signature of Inspector Signature of Centre In-Charge with Seal
Date
66
SF 12 TP Bank Account Details
Training Partner (TP) Bank Account Details
1Name of the Payee
(As in Account Book)
2
Full Address of the Payee
District
PIN Code
State
Telephone No with STD Code
Fax No
E-mail Id
3 Name of the Bank
4 Bank Account No
5 Type of Account(SavingsCurrent)
6 Mode of electronics transfer Available inthe bank (RTGSNEFTECSCBS)
7 IFSC Code
8 MICR Code
I declare that the information furnished above is true to my knowledge and belief
Date Signature of in-Charge of TP with seal
Enclosures
a) Copy of Front page of Pass Bookb) Please enclosed last page of Passbook Statementc) Provide a Cancelled Cheque of the Bank Account
67
Cluster-02 Training of Trainers
SF 21 ToT Nomination Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
SlNo
Name ofthe Trainer Trade Age Sex
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
68
SF 22 ToT Nomination Format- Self Nomination
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination Format (Self Nomination)
SlNo
Nameof the
TrainerSector Trade QP
Code Age Sex(MF)
MobileNumber
LastEducationalQualification
Years ofexperiencein relevant
trade
Id
I hereby declare that I am nominating myself as a candidate for ToT and also declare thatinformation given above is true to my knowledge
Date Signature of Trainer
69
SF 23 Payment for ToT Format
(ON THE LETTER HED OF TP)
Training of Trainers- Payment of Fees Intimation Format
1 Name of the Training Partner
2 TP Address
3 Contact No
Trainers wise Payment Details
Sl No Name of the Candidatefor ToT
Name of SSC Job Role QPCode
Amount Paid(Rs)
Total Amount Rs
Total Amount Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
I hereby declare that payment has been made as above for the purpose of Training of trainer
Date Signature of in-Charge of TP with seal
Enclosure Money transferDeposit receipt
70
SF 24 ToT Nomination Replacement Format
ASSAM SKILL DEVELOPMENT MISSION
ToT Nomination (Replacement) Format
Training Partner Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Authorized RepresentativehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphellip
Nominated list of Trainers for ToT
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Replace with-
SlNo
Name of theTrainer Trade Age Gender
(MF)Mobile
NumberLast
EducationalQualification
Years ofexperiencein relevant
trade
E-mailId
Note The sequence of the replaced trainers must corresponds to the first table of registered ToT
Declaration I hereby declare that information given above is true to my knowledge
Date Authorized Signature with Seal
Place
71
Cluster-03 Awareness Generation amp Mobilization
SF 31 Haat Activity Checklist
Check list- For ASDM Haat Activity
Sl No Particulars Status1 Canopy
2 Standee
3 Banner
4 LED LCD TV for Short Film Display
5 Leaflet
6 Brochures
7 Script for Anchor
8 Dress for Promoter
9 PA System
10 Power Supply ( Portable Generator)
11 Fuel for Generator
72
SF 32 Roadshow Checklist
Check list- ASDM Roadshow
Sl No Particulars Status
1 Local authorities permission
2 Van Condition
3 Branding of the van
4 Banner
5 Standee
6 LED LCD TV for Short Film Display
7 Short Film amp Video store in a Pen drive
8 Leaflet
9 Brochures
10 Script for Anchor
11 Dress for Promoter
12 PA System
13 Power Supply ( Portable Generator)
14 Fuel for Generator
73
Cluster-04 Registration Batch Creation amp Training
SF 41 Aspirant Screening Format and Registration Format(Draft ndash Subject to change at the time of portal development)
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Screening Format
General Information সাধাৰণ তথName of Aspirants
াথ ৰ নামPresent CorrespondenceAddressবতমানৰ যাগােযাগৰ ঠকনাMobile Numberমাবাইল নং
Email IDই- মইল
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
After completing training interested for- িশ ণৰ িপছত িক কাম কিৰবৈল আ হী(Please Tick অন হ কিৰ ( radic) িচ িদয়ক)
a Self-Employment -সং াপন
b Wage Based Employment দৰমহা িভি ত িনয
Placement preference related information িনেয়াগ স ক য় তথPlease Tick অন হ কিৰ ( radic) িচ িদয়ক Yes হয় No নহয়
a
ক
If Job offered willing to migrate outside Assam
যিদ িনয দান কৰা হয় তে অসমৰ বািহৰত কাম কিৰবৈল ই ক ন
b
খ
If Job offered willing to migrate outside India
যিদ িনয দান কৰা হয় তে ভাৰতৰ বািহৰত কাম কিৰবৈল ই ক ন
Date (তািৰখ) Signature of Aspirants(আেবদনকাৰীৰ া ৰ)
74
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Aspirants Application Formাথ ৰ নাম ভিত - প
General Information সাধাৰণ তথ
Name of Aspirants াথ ৰ নাম
Gender (MF) িল (প ম)
Date of Birth জ ৰ তািৰখ
Fatherrsquos Husbandrsquos Name
িপতা ামীৰ নাম
Mobile Number মাবাইল নং
Email ID ই- মইল
Present Correspondence Address বতমানৰ যাগােযাগৰ ঠকনাHouse Flat Door No
ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Block কৰ নাম
District জলা
PIN Code িপন নং
Permanent Address ায়ী ঠকনা
House Flat Door No ঘৰ ট দৰজা নং
Road Name ৰা াৰ নাম
Ward No বাড নং
Village গাও
P O ডাক ঘৰ
Affix recentpassport sizephotograph
75
Block ʼকৰ নাম
District জলা
PIN Code িপন নং
Other Details ( Please attached copy of relevant document) অন ান সিবেশষ
Religion ধম
Category জািত(GEN SC ST (P)ST (H) OBC MOBC Tea Tribe Minority PWD)Educational Qualification শি ক অহতা
Employment Exchange No িনেয়াগ িবিনময় ক ৰ প ীয়ন নং
Voter ID ভাটাৰ পিৰচয় প ৰ নং
Aadhar Card No আধাৰ কাড নং
PAN Card No পান কাড নং
Sector and Trades Details সংি িবভাগ বা খ আ বি ৰ িববৰণ
Preferenceাথিমকতা
Sectors িবভাগ Name of QP amp ID বি ৰ নাম আ নং
1
2
3
Date (তািৰখ) Signature of Applicant
(আেবদনকাৰীৰ া ৰ)
Assam Skill Development Mission
76
SF 42 Statement of Aspirants Enrolled under ASDM
Statement of Aspirants Enrolled under ASDM Assam
SN
District
Name ofAspirants
Fatherrsquos HusbandrsquosName
Gender(MF)
DateofBirth
MobileNumber
EmailID
PresentCorrespondenceAddress
PermanentAddress
Religion
Category
(GenSCST (P)ST(H)OBCMOBCTeaTribePwD )
HighestEducationalQualification
EmploymentExchange No
VoterID
AadharCard ID
PANCardNo
Preferred Sector amp Qualification Pack(QP)
Remarksif any
Preference 1 Preference 2 Preference 3
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Sector
Nameof
QP
QPCode
Date Signature of Centre Head with Seal
Assam Skill Development Mission
77
SF 43 Guardianrsquos Consent Form
Government of Assam ASSAM SKILL DEVELOPMENT MISSION
Guardianrsquos Consent Letterঅিভভাবকৰ স িত প
Name of Aspirants
াথ ৰ নাম
Gender (MF)
িল (প ম)
Date of Birth
জ ৰ তািৰখ
Guardianrsquos Name
অিভভাবকৰ নাম
Relation with the Aspirants
াথ ৰ সেত স ক
Guardianrsquos Mobile Number
অিভভাবকৰ মাবাইল নং
I agree that my son daughterwife brother sister taking part in the Assam Skill Development Programme
under ASDM Assam in Training Centre located in any of the BlockDistrict of Assam and ready to be relocated at
any place of India for placement
মই মাৰ লৰা ছাবালী প ী ভাই ভনী ক অসম দ তা িবকাশ অিভযানৰ অ গত অসমৰ িযেকােনা ঠাইত
অবি ত িশ ণ ক ত নাম ভিত কিৰবৈল আ ভাৰতবষৰ িযেকােনা ঠাইত িনয লবৰ বােব স িত দান কিৰেলা|
Place ( ান) Signature of Parent Guardian
Date (তািৰখ) (অিভভাবকৰ া ৰ)
78
SF 44 Aspirants Dossier Checklist
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Dossier Checklist
Training Provider NameTraining Centre NameTraining Centre AddressBatch IDUnique ID (as per ASDM Portal)
Name of the Aspirants
Details of the Documents to be maintained by Training Centre Individually for each Aspirant
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
1 Enrolment Form Copy of ASDM Format
2 Photo Id proof
Copy of Passport
Copy of PAN Card
Copy of Ration PDS Photo Card
Copy of Voter ID
Copy of Driving License
Copy of Aadhaar Card
Copy of Government Photo ID Cards service
photo identity card issued by PSU
3 Address Proof
Copy of Passport
Copy of Bank Passbook
Copy of Aadhaar Card
Copy of Post Office Passbook
Copy of Ration Card
Copy of Voter ID
Copy of Driving License
4 Domicile proof
Copy of Caste and Domicile Certificate having
Photo issued by State Government
Copy of Permanent Residential Certificate
Copy of Voter ID Card
Copy of Passport
5 Age proof Copy of Birth certificate
PasteAspirants
Photographhere
79
SlNo
Particulars Type of proof submittedStatus
(Yes No NA-
Not Applicable)
Copy of Aadhaar Card
Copy of School Leaving Certificate
Copy of Matriculation admit card
Copy of PAN Card
Copy of Sign by the Govt Employee of the
Panchayat
Copy of Nationalised Bank Passbook with
Photograph
6 BPL Certificate ( If Applicable)
Copy of BPL Card
Copy of Antyodaya Anna Yojana Card
Copy of Participatory Identification of Poor No
7
Category certificate
(SC ST P ST H OBC MOBC
Tea TribeMinority)
Copy of Certificate
Self-Declaration (only for Minority)
8 Person with disability Copy of physical disability certificate
9 Parentsrsquo consent form ASDM Format
10 Bank Account number proofCopy of Nationalised Bank Passbook having
photo with seal and sign of Bank Authority
11Internal Assessment answer
sheets (core domain non-domain)
12 Aspirants feedback form
13OJT letter with stipend amount
from Employer
14 OJT Completion Certificate
15 Placement Proof
Signature of Trainer Signature of Centre Head (with seal)
Date
Place
80
SF 45 Batch Formation Format
Batch Formation Format
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
AddresshelliphelliphellipBlockhelliphelliphelliphellipDistricthelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IdhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipSector-helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Job RolehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipQP Codehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch start datehelliphelliphelliphelliphelliphelliphellipLearning HourshelliphelliphelliphelliphelliphelliphellipBatch End Datehelliphelliphelliphelliphelliphelliphelliphellip
SlNo
UniqueID
(as perASDMPortal)
Name ofthe
Aspirants
Dateof
Birth
Sex(MF)
MobileNumber ofAspirants
Address District EducationalQualification
Category(SC ST
(P) ST (H)OBC
MOBC TeaTribe
Minority)
Date Signature of the Centre Head (with Seal)
Place
81
SF 46 Batch Approval Request Format
(ON LETTER HEAD OF TP)
Draft written request by TP for Batch Approval
From
XXXXXXXXXXXXXXXXXXXXXXXDesignationName of Training PartnerLocal Training Centre Address of TP
ToThe Mission DirectorAssam Skill Development Mission5th Floor Nayantara Building Six MileGuwahati-781022 Assam
Sub Request for Batch Approval of Batch No
Dear Sir
The batch of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(sector)
of helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip(Job Role) having QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
in (Name Training centre)
having TC IDhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipat TC addresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
is ready for commencement from (DDMMYYYY
I therefore request you to issue us approval for the batch
Enclosures
1 Trainer Details2 Copy of Certificate of ToT3 Batch details
Thanking you
Authorized Signatory
82
ToT Details format
A Trainer Information
Sl No Particulars Details1 Batch Trainer Name
2 Date Of Birth
3 Gender
4 Mobile Number
5 Email ID
6 Aadhaar No PAN No
B Training of Trainer
Sl No Particulars Details Proof Attached(YesNoNA)
1 Sector2 Job Role3 QP Code4 NSQF Level5 Name of Institution6 Trainer ID7 Certification Number8 Certification Date9 Expiry Date of Certificate
C Experience in Relevant Sector
Sl No Name of Organization Duration Total Experience(Year amp Month)Start Date End Date
Date Signature of Trainer
83
SF 47 Checklist for DPM needs to address the aspirants
Checklist for DPM to address the aspirants during batch commencement
1 Programme duration
2 Benefits
3 Industry exposure
4 Dorsquos and donts
5 What they can expect from the centre and training
6 What is expected of the aspirants
7 Tool kit
8 Dress code
84
SF 48 Aspirants Monthly Mock Interview Format
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Monthly Mock Interview (MMI) Format
Training Centre ID
Name of Training Centre
Unique ID
Name of Aspirants
Sector
Job Role
QP Code
Date of MMI
SN Activity Total Marks MarksObtained Remarks
1 Domain Knowledge 25
2 Communication Skills 25
3 Soft Skills 25
4 Interview 25
Total
Date Signature of Trainer
85
SF 49 Monthly Progress Report Format
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monthly Progress Report Format
Reporting Month Year
Name of District
Name of Training Partner
Training Centre ID
Name of Training Centre
GenderTarget
Total Aspirants to betrained by Training Centre
as per sanction order
No ofAspirantsalreadytrained
No ofAspirants
undertraining
No ofAspirantsCertified
No ofAspirants
placed
Percentageof Aspirants
placed
Male
Female
Sl No Sector Job RoleQP Name QP Code No of Aspirants enrolledMale Female Total
Category wise Trained and Placed aspirantsGen SC ST (P) ST (H) OBC MOBC Minority Tea Tribe
Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed Certified Placed
Report prepared by Report verified by
Name Name
Designation Designation
Date Date
86
SF 410 Aspirants Leave Application Format
ToThe Centre ManagerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipCentreAddresshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
িতক ৰ পিৰচালক মেহাদয়
helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip কক ৰ ঠকনাhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Aspirant
াথ ৰ নাম
Mobile Number
মাবাইল নং
Sector
িবভাগ
Name of Job Role amp ID
বি ৰ নাম আ নং
Reason for leave
ছট ৰ কাৰণ
Leave Start Date
ছট আৰ ৰ তািৰখ
Leave End Date
ছট ৰ শষ তািৰখ
I request you to kindly approve my leave for above mentioned dateমই ওপৰত উে খ কৰা তািৰখত মাৰ ছ ট মনজৰ কিৰবৈল অনেৰাধ জনােলা |
Date (তািৰখ) Signature of Aspirants
(আেবদনকাৰীৰ া ৰ)
87
SF 411 Centre Monitoring Check List DPM-TSF 4111 1st Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 1st visit of DPM-T to Training Center during Batch Freezing
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centreas per prescribed standards of ASDM)Pictures to be attached in Annexure I
2 Domain Lab Equipment for approved Job Role
(Please refer the Checklist for Domain Lab equipmentprescribed by SSC)Pictures to be attached in Annexure IMore columns to be added if a TC has more than one JobRole
3 Classroom Infrastructure
(DPM-T to crosscheck the availability with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure I
4 First Aid Kit
(DPM-T to check the availability of First Aid kit as specifiedby ASDM)Pictures to be attached in Annexure I
5 Details of candidates as per approved list receivedfrom ASDM
(DPM-T to crosscheck the details with the approved listreceived from ASDM)Pictures to be attached in Annexure I
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
88
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No6 Biometric Attendance report of approved candidates
for both classroom and hostel facility (if available)
(DPM-T to verify the biometric attendance punched bycandidates batch wise)Pictures to be attached in Annexure I
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Cameraand inspect the IP enabled address)Pictures to be attached in Annexure I
8 Internet Connection
(DPM-T to validate status of internet connection available atthe Training Centre)Pictures to be attached in Annexure I
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premiseand hostel premise Also availability of Purified Drinkingwater to be inspected)Pictures to be attached in Annexure I
10 Dossier of Candidates
(DPM-T to cross check the availability of requireddocuments of candidates)Pictures to be attached in Annexure I
Name of Centre In charge
Signature
Training Centre Seal
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Yes No
Yes No
Yes No
Yes No
Yes No
89
Annexure I
Photographs to be taken by DPM during the 1st visit to Training Center on Batch Freezing Date
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Domain lab (ltJob rolegt)equipment availabilitya Domain Lab 1 Photograph
(Photograph should visibleof all equipment inside lab)
90
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
3 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
4 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
6 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
91
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
7 IP Cameraa IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
92
SF 4112 2nd Monitoring Check List for DPM-T
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 2nd field visit of DPM-T to Training Centre during ongoing batch
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Centre Branding
(DPM-T to validate the look and feel of the training centre as perprescribed standards of ASDM)Pictures to be attached in Annexure II
2 Trainee Attendance
(DPM-T to match head count with the biometric attendance reportof the day)Pictures to be attached in Annexure II
3 Domain lab (ltJob rolegt)equipment availability
(DPM-T to match available count and working condition withprescribed requirement list as per SSC prescribed list)Pictures to be attached in Annexure IIMore columns to be added if a TC has more than one Job Role
4 Classroom Infrastructure
(DPM-T to crosscheck the available nos with the approvedCentre Inspection Checklist)Pictures to be attached in Annexure II
5 First Aid Kit
(DPM-T to check the availability of First Aid kit as specified byASDM)Pictures to be attached in Annexure II
7 IP Camera
(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure II
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
93
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No8 Internet Connection
(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure II
9 Centre Hygiene and Cleanliness
(DPM-T to validate the actual condition of the TC premise andhostel premise Also availability of Purified Drinking water to beinspected)Pictures to be attached in Annexure II
10 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM-T
Signature
Date of Inspection ltDDMMYYgt
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
94
Annexure II
Photographs to be taken by DPM during the 2nd visit to Training Center during batch ongoing period
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
1 Centre Brandinga Centre External Photograph
with ASDM ExternalSignage
b Centre Office Photograph
c Centre Notice Board
2 Trainee Attendancea Student Attendance
(Group photograph of allcandidates present on theday)
b Biometric Machine(Photograph should visibleof biometric installed both atCentre and Hostel)
3 Domain lab (ltJob rolegt)equipment availability
95
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a Domain Lab 1 Photograph(Photograph should visibleof all equipment inside lab)
b Domain Lab 2 Photograph(Photograph should visibleof all equipment inside lab)
4 Classroom Infrastructurea Classroom 1 Photograph
(Photograph should visibleof all infrastructure insideClassroom)
b Classroom 2 Photograph(Photograph should visibleof all infrastructure insideClassroom)
5 First Aid Kit
a First Aid Kit Photograph(All medicine and surgicalequipment should be visiblein the Photograph)
7 IP Camera
96
ChecklistSl No
Particulars Photographs(Photographs should have date and time imprint)
a IP Camera
8 Internet Connectiona Internet Connection
9 Centre Hygiene and Cleanlinessa Pure Drinking Water
(Photograph should visibleof the sourcemode of puredrinking water)
b Separate Washroom andToilets for Male amp Female
(Photograph should visibleof separate facilities withsignage)
97
SF 4113 3rd Monitoring Check List for DPM-T Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Monitoring Check List for DPM-T
Checklist to be filled during 3nd field visit of DPM-T to Training Centre during Batch End date orAssessment Date
[[[
SlNo
Particulars Availability as perprescribed norms
(Please tick radic)
Remarks
Yes No1 Eligibility for assessment
(DPM-T to validate70 minimum attendance of trainee eligible forappearing SSC assessment)
2 Trainee Attendance(DPM-T to map the name amp attendance of trainee appearing forassessment with the list of approved candidates for assessmentPictures to be attached in Annexure III
3 Domain lab (ltJob rolegt)equipment availability(DPM-T to match count and working condition with prescribedrequirement list as per SSC prescribed list)More columns to be added if a TC has more than one Job RolePictures to be attached in Annexure III
4 IP Camera(DPM-T to crosscheck the audio visual clarity of IP Camera andinspect the IP enabled address)Pictures to be attached in Annexure III
5 Internet Connection(DPM-T to validate status of internet connection available at theTraining Centre)Pictures to be attached in Annexure III
6 Dossier of Candidates
(DPM-T to cross check the availability of required documents ofcandidates)
Name of DPM
Signature
Date of Inspection ltDDMMYYgt
Name of Training Partner (TP) TP ID
Name of Training Centre (TC) TC ID
Address of Training Centrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
DisthelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipPINhelliphelliphelliphelliphelliphelliphelliphelliphelliphellipContact Nohelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Centre In charge
Signature
Training Centre Seal
Yes No
Yes No
Yes No
Yes No
Yes No
Yes No
98
Annexure III
Photographs to be taken by DPM during the 3rd visit to Training Center on Batch End Date orAssessment Date
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
1 Student Attendance(Group photograph of allcandidates present on theday and attendance punchin report retrieved frombiometric server for theday)
2 Domain Lab 1 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
3 Domain Lab 2 Photograph(Photograph shouldconsist of all equipmentrequired for assessmentinside lab)
4 CCTV camera
5 Internet Connection
99
SlNo
Particulars Photographs (Photographs should have dateand time imprint)
6 Pure Drinking Water(Photograph shouldconsist of thesourcemode of puredrinking water)
100
SF 412 Aspirants Feedback Form
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Aspirants Feedback Form
Batch IdJob RoleName of Training ProviderName of Training Centre
Training Program Feedback
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The information I received about the training program priorTo enrolment was accurate and useful
2 The training facilities and equipment were what I need for myTraining
3 The contents of the training program was easy to understand
4 All written materials received was easy to follow and understand
5 I felt comfortable and confident during the assessment process
6 I found the assessment questions were appropriate for my level of skills
7 I felt I achieved the learning outcomes for this course
8 The resource we used were appropriate and relevant to the course
9 I found the activities were relevant to my needs
Date Signature of Aspirant
StronglyAgree Agree Disagree
StronglyDisagree
101
Trainer Feedback
Name of Trainer Job Role
Please indicate how much you agree or disagree with the following Statements by ticking the appropriate box
1 The trainer made my learning experience as a whole on enjoyableand rewarding experience
2 The trainer gave an overview of the training program at the onsetof each session and explained the assessment process adequately
3 The Trainersrsquo knowledge and skills were relevant to this course
4 I felt my questioned were clearly answered by my trainer
5 The presentation of each session was relaxed and confident
6 The Trainer demonstrated that they had current skills and knowledge
of their industry
7 The trainer allowed enough time for questions
8 What short of changesimprovement do you feel could be made
to this course
Date Signature of Aspirant
StronglyAgree Agree
StronglyDisagree Disagree
102
Hostel Facility Feedback
Please indicate your opinion with the following Statements by ticking the appropriate box
1 Warden and other Staff Members Excellent Very Good Good Average Poor
Accessibility to Warden
Accessibility to Hostel Committee members
Accessibility to Principal
Behaviour to Hostel Staff members
Redressal to Problems
Overall Rating
2 Hostel Facilities (Cleanliness)
Rooms
Corridors
Mess
Toilets
Common Room
Hostel Surroundings (Eg Lawn etc)
3 Mess Facilities
Timings of Mess
Service by Contractor Staff
Behaviour of Mess Staff
4 Food and Water
Availability of safe amp pure Drinking Water
Quality of Food
Quantity Served
Variety of Meals
Cost of Meals
5 Other Facilities
Availability of medicines and First Aid Box
Date Signature of Aspirants
103
SF 413 Quarterly Performance appraisal of DPM-Ts
Performance MatrixOutstanding 4
Good 3Average 2
Poor 1
PerformanceParameters
KPI Description Target Weightage
Rating SelfRating
SPMURating
AMDMDRating
AggregateRating
Mobilization - Generate awareness about the SkillDevelopment programme in the assigneddistrict - Mobilise the right candidates forTraining based on the availability ofTraining Centres - Report to ASDM regarding aspirationsof the youth of the district and Gaps inTraining facilities avaiable (This will helpin empanelling TCs for the trades indemand)
1 100 enrolmentin all approvedTCs based oncapacity in thedistrict2 Facilitate theempanelment ofTCs in the tradeswhich are indemand
20 4 4 4 4 400
Monitoring ofTrainingActivities
- Visit one centre at least 4 times -1st - At the time of batch freezing2nd - Any time when the training isongoing3rd - On the Batch end date4th - On the date of assessment
1 Submission ofVisit Reports
30 2 4 4 4 400
Assessments - Ensure that Assessment request israised by TPs on a timely manner
1 ComplianceReport
15 4 4 4 4 400
Placements - Generate Placements based onTrainings in the assigned districts SubmitLoIs from Employers - Organise Sector wise Job Melas (oneper quarter)
1 Submission ofReports andrequisite annexure
20 4 4 4 4 400
Tracking - Ensure that the trained candidates arebeing tracked by the TCs TPs
1 ComplianceReport
5 4 4 4 4 400
SpecialInitiative
Conduct of Workshops engaging localindustry academia entrepreneurs TPsetc
1 ComplianceReport
10 4 4 4 4 400
PersonalityDevelopment
Integrity Maintain professional relation with Stakeholders
4 4 4 4 400
PeopleCentric
Maintain good inter-personal relationswith Stake holders
4 4 4 4 400
CustomerFocus
Keep the customer queries in line andfinding solutions
4 4 4 4 400
Speed ampAgility
- Forecasting possible issues - Time base evaluation of road blocks
4 4 4 4 400
Execution Execution of assignmentsPrioritizing time base work
4 4 4 4 400
Leadership Showcasing leadership quality andleading the assigments
4 4 4 4 400
Final Rating 400
104
SF 414 First aid kitFirst aid kit
Sl No Particulars Available NosA Instrument1 Syringe 22 Scissors 23 Thermometer (Oral) 14 Tweezers 2B Bandages1 Adhesive tape 52 Elastic Bandages 53 Sterile Cotton Balls 44 Dressing Bandage and Gauge with Band-Aid 45 Water Proof Bandages 5C Medication1 Antacid 5 Strips2 Antibiotic ointment 43 Antiseptic ointment 44 Insect repellent 25 Anti-allergic Tablet 2 Strips6 Anti-Emetics 2 Strips7 Tab Metronidazole 400 mg 2 Strips8 Ciprofloxacin eye drops 59 paracetamol 500mg 2 Strips10 ORS 5 Pkt11 Anti-Biotic (Motion) 2 Strips12 Anti-Spasmodic 2 StripsD Miscellaneous1 First Aid Manual2 Note Pad 13 Pen 14 Flash fluorescent light with batteries5 Tissue Pack 16 Disposal gloves- 2 Pair7 Soap (Dettol) 18 Dettol (Liquid) 19 At least Ice Pouch 210 Water bottle 211 Tissue Pack 2
12
On Call Doctors available near to the Centre ndash 2
Doctor 1(Male) NameMobile No
Doctor 2 (Female) NameMobile No
Note-Medicines should be checked regularly to make sure they are within their use-by dates
105
Cluster-05 Assessment amp Certification
SF 51 Request Email from Training Partner to DPM ndashT and SPM
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
We would like to bring to your notice that the training batch vide Batch ID _______ in Job Role - __________ (QPcodehelliphellip) of ________ sector is ongoing at our training centre _______________________(Training CentreName) and will be completed by __ __ 201_
The summary of the batch is given as under-
bull Batch Strength
bull Residential Non Residential batch
The list of candidates has been enclosed as per the prescribed SDMS batch upload format
We hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
(Name of Authorized Personnel of Training Partner)
Training Partner Name
Assam Skill Development Mission
106
SDMS Batch Upload FormatSmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
107
SF 52 Email from DPM ndashT to SPM
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch preferably on __ __ 201_
Thanking You
DPM-T
Assam Skill Development Mission
108
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
109
SF 53 Email from SPM to MampE
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action The list ofineligible candidates is also enclosed for your reference
I hereby request you to kindly verify the attendance report and previous MampE reports with respect to theabovementioned batch
Thanking You
SPM
Assam Skill Development Mission
110
SDMS Batch Upload Format
List of Eligible candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
List of Ineligible dropout candidates (add attendance column as last column)SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
111
SF 54 Email from MampE to SPM ndash MIS
Subject Forwarding Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip) of________ sector is ongoing at training centre ___________________(Training Centre Name) under TrainingPartner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and I hereby request you to kindlyarrange to upload the batch on Portal share the details with SSCs for conduct of assessment of the aforementionedbatch preferably on __ __ 201_
Thanking You
SPM-MampE
Assam Skill Development Mission
112
SDMS Batch Upload Format
List of Eligible candidates (for uploading on SDMS sharing with respective SSC)
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
Assam Skill Development Mission
113
SF 55 Email to SSC
Subject Request for Assessment of Training Batch (Batch ID - ______________) ending on __ __ 201_
SirMadam
Please be apprised that training batch vide Batch ID _______ in Job Role - __________ (QP codehelliphellip)of ________ sector is ongoing at training centre ___________________(Training Centre Name) underTraining Partner __________________(Training Partner Name) and will be completed by __ __ 201_
The list of eligible candidates is prepared and attached for your kind perusal and necessary action Thesame has been uploaded on SDMS on __ __ 201_
I hereby request you to kindly arrange to conduct assessment of the aforementioned batch on __ __ 201_
Thanking You
SPM-MIS ASDM
Assam Skill Development Mission
114
SDMS Batch Upload Format
List of Eligible candidates
SmartStateTP ID
SmartStateTC ID
JobRoleCourseCode
State BatchID
BatchStartDate
BatchEndDate
PreferredAssessment
Date
CandidateName
Gender Year OfBirth
ID Type IDNumber
CandidateDomicile
State
CandidateDomicileDistrict
CandidateMobile
CandidateEmail
(optional)
115
Assam Skill Development Mission
Cluster-06 Placement amp Tracking
SF 61 Probable Employer data collection format
ASSAM SKILL DEVELOPMENT MISSION
Probable employers list Format
SLNo
Name ofthe
Executive
Contactdetails
Name ofthe
Company
Number ofEmployees
Number ofTotal positions
Open
Name of openpositions
Location ofemployment
Grossremuneration Other benefits
Date Authorized Signatory
116
SF 62 Industry Appraisal letter
Office of the Mission DirectorASSAM SKILL DEVELOPMENT MISSION
5th Floor Nayantara Building Six MileGuwahati-22 Assam
Phone No Email-Id Website
Ref No Date
ToMr __________Company NameAddress1Address2
Sub- _____________________________________________
Dear Sir Madam
We take this opportunity to introduce ourselves as one of the Government Skill Missions engaged intraining aspirants for ___ sectors across all districts of Assam through reputed Training Partners We have trainedamp certified resources for your sector as well which are ready to be hired for your various employment needs ASDMis keen to partner with your esteemed organisation so as to cater to your human resource requirements
You may please visit our website wwwassamasdmgovin for further details and a detailed presentation withspecific case studies can be shared during our meeting
For any queries or concerns and further information you may write to ___________com or contact Ms Mr________________ at +91 __________
We await a favourable response from your end
Yours sincerely
Authorised Signatory
Designation
117
SF 63 Industry partner data collection format
ASSAM SKILL DEVELOPMENT MISSION
INDUSTRY PARTNER DATA COLLECTION FORMAT
General Information
Name of the Industry
Name of the domain
Address
Name of the Contact Person
Contact Details
Email ID
Industry Specific Information
Number of VacanciesMonthlyQuarterlyAnnually
Job Roles
1234
Education Qualification required for theJob Roles
1234
Salary Range for different Job Roles
1234
Other Benefits
Provident Fund Medical Benefits Insurance Accommodation FoodOthers (Please Specify) helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Working Hours
Probation Terms
Promotion Policy
Specific Skills required as per JobRole (if any)
1234
Date Authorized Signatory with seal
118
SF 64 List of Prospective Employers Engaged by Training Partners Format
ASSAM SKILL DEVELOPMENT MISSION
List of Prospective Employers Engaged by Training Partner
1 Name of the Training Provider
2 Location of the Training Centre
3 Trade
1
2
3
4
4 Number of Aspirants trained in eachtrade
Name of Trade No of AspirantsTrained
1
2
3
4
5 Number of Aspirants to be placed ineach trade
Name of Trade No of AspirantsPlaced
1
2
3
4
6 EMPLOYER DETAILS
61
Name of the Employer No 1
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
62Name of the Employer No 2
Head office Address
119
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
63
Name of the Employer No 3
Head office Address
Contact Person
Contact No
E-mail Id
Job Role
Number of Vacancies
Job Location
Salary RangeWhether Fooding amp Lodging willprovide (Yes No)
Date Authorized Signatory and Seal
120
SF 65 Industry invitation to Job fair
ToEmployersOrganization NameAddressDate
Subject Invitation to the Job Mela to be held on (date) at (venue)
Dear SirMadamApropos to the subject cited above we are glad to inform you that Assam Skill Development Mission
(ASDM) is organizing a Job Mela to be held on (date) at (venue) Assam Skill Development Mission focuses intraining the youth and providing them with placement opportunities ASDM has its presence across the state andis actively working to enhance the skill development scenario in Assam As a progressive step towards counteringthe unemployment progress in the state ASDM has organized the aforesaid Job Mela
We aim at providing a common platform to all the stakeholders and we believe that the Job fair will offerthe employers with an excellent opportunity to deal with their active and future staffing requirements Yourparticipation is vital as you will come across trained Aspirants with best of knowledge in their domain ThereforeI would like to extend an invitation to the Job Mela and hope for your valued participation
Find enclosed within the letter additional details about the upcoming Job fair
Thanks for your kind consideration
Sincerely
(Authorised Person Name)(Designation)
121
SF 66 Registration Card for Job Fair
Govt of Assam
ASSAM SKILL DEVELOPMENT MISSION
Name of the Aspirants
Contact Number
Trade
Training Partner
Training Centre Location
Preferred Company No 1
Preferred Company No 2
Signature of Applicant Date Authorized Signatory
122
SF 67 Format for Interview panel
Government of AssamASSAM SKILL DEVELOPMENT MISSION
Format for the Interview Panel
Name of the Employer Employer Address Name of Interviewer Designation
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex Marks Obtained Offered
(MF) Language DomainKnowledge Attitude Total
MarksSelected(YesNo)
Salary(Rs) Location
Signature of the Interviewer Authorised Signature of the Training Partner with seal
Date
TrainingPartnerrsquos
Logo
123
SF 68 Status of Aspirants Participating in the JOB FAIR
Government of Assam
ASSAM SKILL DEVELOPMENT MISSION
Status of Aspirants Participating in the JOB FAIR in the JOB FAIR
Training Partner Training Centre ID Name of Training Centre Training Centre Address
SlNo
UniqueID
(As perASDMportal)
Name ofthe
Aspirants
Sex(MF)
JobRole
ContactNumber
JobPreference
Shortlistedor Selected
Name ofEmployer
JobLocation
Salary
Date Signature of In-Charge with Seal
124
SF 69 Outstation Aspirants placement information Letter
ON TP LETTER HEAD
Ref No Date XXXXXXX
ToThe Head of the organizationDepartment NameAddress
Subject Information on Outstation Aspirants Placement
Reference Sanction order no XXXXXXXX dated XX of XX 2018
Dear Sir
With reference to the sanction order No XXXXXXXXXX dated XX of Month 2018 ltTP Namegt has a
mandate to train XX No of Aspirants in placement linked skill development program under ASDM Government of
Assam
We are pleased to inform you that we have successfully completed XX days of residential training for the
XX batch of ltTP Namegt at ltLocation City Stategt and the Aspirants are about to be sent for placements
All (Aspirants No) Aspirants from XX domain have been selected by ltEmployer Namegt with a CTC INR XXXX-with Lodging amp Fooding The onward journey is schedule on Date by Communication mean and travel details The
Aspirants will be accompanied by ltPerson Namegt ltDesignationgt
The details of selected Aspirants are furnished below
Sl No Unique ID(As per ASDM portal)
Name of the Aspirants Domain Batch Id CentreName
We request you to kindly acknowledge the same
We are looking forward to your continuous support for the successful implementation of the program in the state
Thanks amp Regards
Authorized Person Name amp Signature with Seal
Designation
TP Name
125
SF 610 List of Placed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF PLACED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name of theAspirants
ContactNumber
Name of theEmployer
JobLocation
Date ofJoining
Remuneration
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
126
SF 611 List of Self-Employed Aspirants Format
Government of AssamASSAM SKILL DEVELOPMENT MISSION
LIST OF SELF-EMPLOYED ASPIRANTS
Name of the Training Partner
Training Centre ID
Name of Training Centre
Training Centre Location
Batch ID
Sector
Job Role
SlNo
Unique ID(As per ASDM
portal)
Name ofthe
Aspirants
ContactNumber
BusinessDomain
Date ofstarting
Tradelicense
No
LoanAmount
Rs
Loansanctionletter No
Date Signature of In-Charge with Seal
TrainingPartnerrsquos
Logo
127
SF 612 Aspirants Self Employment Declaration
ToThe Mission DirectorAssam Skill Development MissionNayantara Building Six MileGuwahati Assam
Date
Sub Self Declaration for Self-Employment
Respected Sir MadamIt gives me immense pleasure to inform you that I have completed the training on ltTradegt course
and after my certification I have started my own venture on ltXXXgt from ltPeriod to be mentiongt
During my business tenure I have done a business of Rs XX amount for the period of ltXX to XXgt
The detail income proof has been submitted showing in my bank statement for the above mentionedperiod
I have also enclosed the copy of my trade license as supporting document for my business
I would like to thank you for giving me the opportunity to enroll myself in the course and help assist meto establish my own venture
Thanking you
Name
Unique ID
Batch ID
Training Centre (TC) ID
Name of Training Centre
TC Address
TC Mobile No
128
Cluster-07 Invoicing
SF 71 1st Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 1st Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
TotalCandidates in
the batch as perAnnexure A
Total TrainingDuration
(in Hours)
Cost Per Candidateper hour
(Rs)
Total Amount(Rs)
(D=AxBxC)
1st Instalment (Rs)[30 of Total Amount (D)]
A B C D E
Total Amount (in Rs)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of TP
Date
Enclosure Attach the following
1 Annexure-A Countersigned by DPM-T2 Annexure-B Group photograph of the batch countersigned by DPM-T3 Annexure-C Bio Metric Attendance countersigned by DPM-T
Tax Reg No-
129
Annexure-A
Details of Candidates in the Batch
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
Annexure-B
Group Photograph of the Batch
130
Note Faces of each candidate should be clearly visible
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
131
Annexure-C
Biometric Attendance in approved format
Signature of In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
132
SF 72 Bill for Boarding and Lodging Format
(To be submitted on letter head of TP)
Invoice for Boarding amp Lodging
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address
Contact Nohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip E-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No amp Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Details of Boarding amp Lodging Facility
Address of Boarding amp Lodging facilityhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Claimed for the period __ __ ____ to __ __ ____
Amount reimbursable (Total amount as per Annexure A) Rshelliphelliphelliphelliphelliphelliphellip-
(in wordshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Only)
Signature of Authorised Signatory of the TP
Date
Enclosure TP needs to enclose the following-
1 Annexure A duly verified and countersigned by the DPM-T2 Annexure B Biometric Attendance duly verified and countersigned by the DPM-T
133
Annexure-A
Details of students availing boarding amp lodging facility
Note- In the final month of lodging and boarding add 2 days for assessment
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
SINo
Unique ID(As per ASDM
portal) Name of CandidateNo of daysboarding amp
lodging facilityavailed
Max Rate as perSanction Order
(Rs)Total Amount
(Rs)
A B C D E (CD)123456789101112131415161718192021222324252627282930
Total
134
Annexure-B
Hostel Biometric Attendance in approved format
Signature of In-charge of the Residential Facility Verified and countersigned by DPM-T
Signature of Authorised Signatory of TP with seal Date
135
SF 73 2nd Invoice Payment Format
(To be submitted on letter head of TP)
Invoice for 2nd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit DetailsA Total Candidates Passing third
party AssessmentIn Nos(As per Annexure-A attached)
B Total hours of training Total Training Duration (in Hours)
C Rate Per Candidate per hour(As per Sanction Order)
Rs___________-
D Total Amount D=A x B x C Rs___________-
E 2nd Instalment Amount 50 of D Rs___________-
F 1st instalment payable amount onthe basis of actual no of studentspassing assessment
30 of D Rs___________-
G 1st instalment payment received Actual amount received as 1st
instalment for the batchRs___________-
H Amount payable as 2nd
instalmentH=(E+F)-G Rs___________-
Total Amount (Rupeeshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly)
Signature of Authorised Signatory of the TP Date
Enclosure Annexure-A duly verified and countersigned by the DPM-T
136
Annexure-A
Details of Candidates passing Assessment
Sl No Unique ID(As per ASDM portal) Name of the Candidate
123456789101112131415161718192021222324252627282930
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
137
SF 74 3rd Invoice format(To be submitted on letter head of TP)
Invoice for 3rd Instalment
Training Centre Information
Name of Training Partnerhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Name of Training CentrehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTC IDhelliphelliphelliphelliphellip
Address helliphelliphelliphellip
Contact NohelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipE-mailhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sanction Order Details
Sanction Order No helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip Datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Batch Information
Batch IDhelliphelliphelliphelliphelliphelliphelliphelliphellipSectorhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip QP Code helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Trade helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellipTotal Training Duration (in Hours) helliphelliphelliphelliphelliphellip
Actual Batch Commencement datehelliphelliphelliphelliphelliphelliphelliphellip Batch End Date helliphelliphelliphelliphelliphelliphelliphelliphellip
Third Party Assessment datehelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip
Sl No Particulars ReferenceCalculationUnit Details
A Total Candidates Passing thirdparty assessment
In Nos(as per invoice of 2nd instalment)
BTotal Candidates Placed from totalCandidates Passing third partyassessment
In Nos( Total of Annexure-A amp Annexure-B
attached)
C Total hours of training Total Training Duration (in Hours)
D Rate Per Candidate per hour(As per Sanction Order)
Rs______________-
E Total Amount E= B x C x D Rs______________-
F 3rd Instalment Amount 20 of E Rs______________-
Total Amount (Rupees)helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliponly
Signature of Authorised Signatory of the TP Date
Enclosures (TP needs to attach the following)
1 Annexure A Details of Candidates placed in Wage Employment countersigned by DPM-T along withproof of placement
2 Annexure B Details of Candidates in Self Employment countersigned by DPM-T along with proof ofbusiness
138
Annexure-A
Details of Candidates placed in Wage Employment
Sl No
Unique ID(As perASDMportal)
Name ofthe
Candidate
Date ofplacem
ent
Name andLocation of
agency whereplaced
Name andLocation of
Secondemployment(in case of job
change)
Last drawnGross
Remuneration permonth
Salary SlipSubmitted
(Tick ifsubmitted)
BankStatementsubmitted
(Tick ifsubmitted)
M1
M2
M3
M1
M2
M3
123456789101112131415161718192021222324252627282930
Note- M stands for Month
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
139
Annexure-B
Details of Candidates in Self Employment
SlNo
Unique ID(As per ASDM
portal)Name of the Candidate
Date ofcommencement
of businessNature ofbusiness
Name andLocation ofbusiness
Proof ofbusinessAttached(Yes No)
1
23
4
5
6
78
9
10
11
1213
14
15
16
1718
19
20
2122
23
24
25
2627
28
29
30Note-Trade Licence Bank Statement and Photograph of business place
Signature of Centre In-charge of the Training Centre Verified and countersigned by DPM-T
Signature of Authorised Signatory of the TP Date
79
Assam Skill Development Mission