OpenOffice.orgOpenOffice.orgWriterWriter

PART IPART I

Introducing OpenOffice.org

What is Writer?

Working with Writer

Formatting in Writer

What is OpenOffice.org?What is OpenOffice.org?

An office application suite distributed as a free software

Free alternative to MS Office Installed by default in Ubuntu

The OpenOffice.org SuiteThe OpenOffice.org Suite

Writer (word processor) Calc (spreadsheet) Impress (presentation) Base (database) Formula (equation editor) Draw (vector graphics)

Why use OpenOffice.org?Why use OpenOffice.org?

No licensing fees Cross platform Easy to use File compatibility

WHAT ISWHAT IS

WRITER?WRITER?

What is Writer?What is Writer?

The word processor component of OpenOffice.org

Free alternative to Windows' MS Word Can be used to create documents such as

reports and letters File extension is .odt.odt

Getting Started with WriterGetting Started with Writer

Opening Writer Applications >> Office >> OpenOffice.org Word Applications >> Office >> OpenOffice.org Word

ProcessorProcessor Double-click on the desktop shortcut Click on the icon on the panel

The Writer InterfaceThe Writer Interface

Title BarMenu Bar StandardToolbar Formatting

Toolbar

Status Bar

Work AreaWork Area

Review QuestionsReview Questions

• What component is OpenOffice.org Writer? Word processor Equation editor Spreadsheet Presentation

• This bar contains the file name of the document and title of the open application. Title bar Menu bar Status bar Formatting toolbar

WORKING WITHWORKING WITHWRITERWRITER

Creating a new documentCreating a new document

File >> New >> Text File >> New >> Text Document Document

New New icon in the standard toolbar.

Ctrl Ctrl + N+ N

Opening an existing documentOpening an existing document

• File >> OpenFile >> Open OpenOpen icon in the

standard toolbar CtrlCtrl + O + O

Saving a document (.odt)Saving a document (.odt)

• File >> SaveFile >> Save

SaveSave icon in the standard toolbar

CtrlCtrl + S + S

Saving as MS Word (*.doc)Saving as MS Word (*.doc)

• File >> Save AsFile >> Save As

Saving changesSaving changes

SaveSave icon in the standard toolbar

CtrlCtrl + S + S

ExercisesExercises

• Open the document Writer exercises.odt.

• Save a copy of this document with the following specifications:

– File Name: Writer [Surname]

– Folder: In the folder you created

– File Type: Microsoft Wort 97/2000/XP (.doc)

Viewing in WriterViewing in Writer

Zooming controls Zoom Zoom drop-down menu in the standard toolbar

Page Preview Page Preview Page Preview icon in the standard toolbar File >> Page PreviewFile >> Page Preview

Printing a documentPrinting a document

File >> PrintFile >> Print The Print File Print File

Directly Directly icon in the standard toolbar

Undoing & Redoing changesUndoing & Redoing changes

Undo Undo Undo icon in the

standard toolbar Ctrl Ctrl + Z+ Z Edit >> UndoEdit >> Undo

Redo RedoRedo icon in the

standard toolbar Ctrl Ctrl + Y+ Y Edit >> RedoEdit >> Redo

Working with TextWorking with Text

Selecting text Just click and drag on the texts you want to

highlight Non-consecutive texts

Hold down CtrlCtrl key Select All

Ctrl +Ctrl + A A

Working with TextWorking with Text

Copying texts Copy Copy icon in the

standard toolbar Right-clickRight-click >> Copy >> Copy Edit >> CopyEdit >> Copy Ctrl + Ctrl + CC

Pasting texts PastePaste icon in the

standard toolbar Right-clickRight-click >> Paste >> Paste Edit >> PasteEdit >> Paste CtrlCtrl + V + V

Working with TextWorking with Text

Cutting text Cut Cut icon in the standard toolbar Right-clickRight-click >> Cut >> Cut Edit >> CutEdit >> Cut Ctrl +Ctrl + X X

Review QuestionsReview Questions

• Where can you find the NewNew icon? Menu bar Standard toolbar Formatting toolbar Title bar

• What is the shortcut key for selecting all objects in a document? Ctrl + X Ctrl + C Ctrl + V Ctrl + A

Review QuestionsReview Questions

• What is the shortcut for cutting text? Ctrl + X Ctrl + C Ctrl + V Ctrl + A

• What is the shortcut key for copying text? Ctrl + X Ctrl + C Ctrl + V Ctrl + A

Review QuestionsReview Questions

• What is the shortcut for pasting text? Ctrl + X Ctrl + C Ctrl + V Ctrl + A

FORMATTING INFORMATTING INWRITERWRITER

Formatting Characters & Formatting Characters & ParagraphsParagraphs

Using the Formatting toolbar

Inserting special characters Insert >> Special CharacterInsert >> Special Character Use the applet Character Palette Character Palette (if you are using

OpenOffice for Ubuntu) AltAlt + 164 + 164 (if you are using OpenOffice for Windows)

Bullets and NumberingBullets and Numbering

Bullets On/Off Bullets On/Off or Numbering On/Off Numbering On/Off icon in the formatting toolbar

Format >> Bullets and NumberingFormat >> Bullets and Numbering Right-clickRight-click >> Numbering/Bullets >> Numbering/Bullets

Line NumberingLine Numbering

Tools >> Line NumberingTools >> Line Numbering

Line NumberingLine Numbering

To restart line numbering on a specific paragraph:

– Click on the line where you want to restart the line numbering.

– Go to Format >> ParagraphFormat >> Paragraph.

Line NumberingLine Numbering

To remove line numbering on a specific paragraph:

– Select the block of paragraphs or text where you want to remove the line numbering.

– Go to Format >> ParagraphFormat >> Paragraph.– Go to the NumberingNumbering tab.

Tools in WriterTools in Writer

Find and Replace Edit >> Find and Replace Edit >> Find and Replace Ctrl + Ctrl + FF

Word count Tools >> Word CountTools >> Word Count

Formatting PagesFormatting Pages

Format >> PageFormat >> Page Inserting page break

Insert >> Manual BreakInsert >> Manual Break Ctrl + EnterCtrl + Enter

Inserting Page NumbersInserting Page Numbers

• Insert a header or a footer. Insert >> Header (Insert >> Header (oror Footer) >> Default ( Footer) >> Default (oror All) All)

Inserting Page NumbersInserting Page Numbers

• Put the cursor inside the header or footer.

Inserting Page NumbersInserting Page Numbers

• Insert >> Fields >> Page NumberInsert >> Fields >> Page Number

ExercisesExercises

• Open the document you recently saved (Writer [Surname].doc).

• Insert a page break on the third line of the first page (before the text 'What is Writer?').

• Insert page numbers aligned at the center at the top of the page.

• Show line numbers with 1 line interval. Check Restart Every New Page.

ExercisesExercises

• Bold the text ‘OPENOFFICE.ORG WRITER GUIDE’, align it to the center and change the font size to 20pt.

• Bold and Italicize the text ‘Getting Started with Writer’, align it to the center and change the font size to 16pt.

• Bold the text 'What is Writer?' and change the font size to 14pt.

ExercisesExercises

• Italicize the text 'Using the Navigator' and change the font size to 13pt.

• Underline the text 'Arranging chapters using the Navigator' and change the font size to 13pt.

• Put bullets from lines 6 to 14.

• Put numbering from lines 21 to 24.

• At the end of line 25, press Enter. Type your full name and align this to the right.

ExercisesExercises

• Restart line numbering at the text 'Using the Navigator' and remove line numbering in the first page.

• Print this document.

• Save changes and close.

PART IIPART II

Working with Tables

Working with Graphics

WORKING WITHWORKING WITHTABLESTABLES

Inserting TablesInserting Tables

Insert >> Table Insert >> Table Ctrl +Ctrl + F12F12 Table Table icon in the

standard toolbar.

The Table menu barThe Table menu bar

Moving between cellsMoving between cells

Press the tab key or the arrow keys.

Sorting DataSorting Data

• Sort Sort icon in the Table menu bar; or

Table >> SortTable >> Sort

Deleting TablesDeleting Tables

Table >> Delete >> Table >> Delete >> TableTable

Rows and ColumnsRows and Columns

Inserting Rows The Insert RowInsert Row icon

in the Table menu bar Right-clickRight-click >> Row >> >> Row >>

InsertInsert Table >> Insert >> Table >> Insert >>

RowRow

Inserting Columns The Insert ColumnInsert Column

icon in the Table menu bar

Right-clickRight-click >> >> Column >> InsertColumn >> Insert

Table >> Insert >> Table >> Insert >> ColumnColumn

Rows and ColumnsRows and Columns

Deleting Rows The Delete RowDelete Row icon Right-clickRight-click >> Row >> >> Row >>

DeleteDelete Table >> Delete >> Table >> Delete >>

RowRow

Deleting Columns The Delete ColumnDelete Column

icon Right-clickRight-click >> >>

Column >> DeleteColumn >> Delete Table >> Delete >> Table >> Delete >>

ColumnColumn

Rows and ColumnsRows and Columns

Adjusting row height or column width Drag the side borders of the row or column Right-click >> Row Right-click >> Row (or ColumnColumn) >> Height >> Height (or

Width) Right-click >> RowRight-click >> Row (or ColumnColumn) >> Space >> Space

EquallyEqually Right-click >> Row >> Optimal HeightRight-click >> Row >> Optimal Height

Formatting TablesFormatting Tables

Using the Table menu bar Table Properties

TableTable icon in the Table menu bar Table >> Table PropertiesTable >> Table Properties Right-clickRight-click >> Table>> Table

Working with TablesWorking with Tables

Splitting cells Split CellSplit Cell icon in

the Table menu bar Table >> Split CellsTable >> Split Cells

Merging cells Merge CellMerge Cell icon in

the Table menu bar Table >> Merge Cells Table >> Merge Cells

Working with TablesWorking with Tables

Adding a Caption Insert >> CaptionInsert >> Caption Right-clickRight-click >> Caption >> Caption

ExercisesExercises

• Create a new document.

• Insert a table with 4 columns and 6 rows.

• Type in Name, Office, Designation and UPLB Email in each of the columns in the first row.

• Bold the texts in the first row and align them to the center.

• Save as Microsoft Word 97/2000/XP (.doc) with the file name Table [surname] in the folder you created.

ExercisesExercises

• Insert 25 more rows.

• Type in the names, office, designation and UPLB Email username of your co-trainees.

• Sort the data alphabetically from A to Z.

• Insert a caption with the text ATTENDANCE SHEET (no table number) above the table and align it to the center.

• Save changes and close the document.

WORKING WITHWORKING WITHGRAPHICSGRAPHICS

Inserting graphicsInserting graphics

From a file From File From File icon in the drawing toolbar Insert >> Picture >> From File Insert >> Picture >> From File

Formatting graphicsFormatting graphics

Resizing Unscaled

Simply drag the green handles of the picture to the size you want.

Scaled While dragging the handles, press and hold the ShiftShift key.

Moving Adding captions

Insert >> CaptionInsert >> Caption Right-clickRight-click >> Caption >> Caption

Positioning graphicsPositioning graphics

Arrangement Brint to Front Bring Forward Send Backward Send to Back

Positioning graphicsPositioning graphics

Wrapping No Wrap

Paragraphs and graphics cannot be contained in the same line.

Writer's Drawing ToolsWriter's Drawing Tools

Accessed through the Drawing toolbar

NOTE: To change the properties of the shapes, you may use the formatting toolbar.

FontworkFontwork

Equivalent to MS Office's WordArt Fontwork icon in the drawing toolbar.