Post on 27-Jan-2017
An Officeholder's nightmare…common threats to historical records
A faster, more affordable way to present historical records online
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Disaster Preparedness and Business Continuity for Historical Records
Safe from Physical Harm?
www.cottsystems.com/oib
Are Your Historical Records
FLOODING
VANDALISM
TERRORISM
THEFT
FIRE
Online Index Books protects and preserves historical records that predate electronic systems by scanning and rendering the records online--just as they appear in both the original index and record books. Because the indexes and records are online, users can conveniently conduct searches 24/7, from anywhere. And because historical records are online, should your office become closed, or your physical books become unavailable, your historical records can still be searched online via Online Index Books.
Historical Records neither digitized nor online2
10% contemporary records – backed up, available online, but limited to those that were filed after implementation of electronic systems in the 70s or 80s
90% historical records – oftentimes not digitized nor available online—vulnerable to many threats
R E I N D E X I N G v s O I BREINDEXING OIB
Online access • •Preserves penmanship •Affordability •Fastest implementation •Less liability •Can work with existing scans •Works with existing record system •
OIB can be used without replacing a contemporary
records management
system
95% of OIB customers selected OIB because it was “very important”
to strengthen their disaster preparedness
and business continuity plan.
OIB can work with
existing scans•
••••••
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Who uses OIB the most?
The Ultimate in Historical Record Protection…hosting on Cott’s Tier IV compliant datacenter
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www.cottsystems.com/oib
Other local government offices
Title industry
Genealogists
Mineral rights searchers
Staff
How OIB works in 3 easy steps:
Enter a NAME.
Find a NAME and enter a BOOK/PAGE.
View the document and print.
6STEP 1
STEP 2
STEP 3 20 inch thick,
cement-embedded walls
Dual roofs, each rated
to withstand 146 mph
winds
3 electrical backup systems
24/7 on-site security. Redundant FOB access, PIN and biometric screenings.
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Benefits of OIB…protect, preserve and present online4
Protect Disaster preparedness & business continuity
Preserve Reduce
physical stress on
indexes and record books
Present Online 24/7
online access. Anytime.
Anywhere.
Provide Better searcher experience
91% of OIB customers said
that it was “very important” to
“create a better searcher
experience.”