Post on 05-Apr-2020
OHS WORKPLACE
INSPECTIONS
CM Form 10
Nazareth College
Worksite Inspections
Date Created: December 2012 Version Number: 1 Pages 1 of 6
Document Owner: Property Manager Authorised Signature:
Nazareth College Worksite Health and Safety Checklist
Indicate in the following manner:
Acceptable Not Acceptable N/A Not Applicable
1. Health and Safety Systems
1.1 OH&S policy displayed
1.2 Accident Report book incidents recorded
Workcover Incident and Accident Notification Forms Available
1.3 Induction records
1.4 Rehabilitation policy available
1.5 Workplace inspection records
1.6 Emergency procedures
1.7 Training records
Certification Records for Permit License Holders
1.8 Documented safe work procedures
1.9 Protective clothing & equipment records
1.10 MSDS available
1.11 Health & safety systems manual
1.12 H&S representatives appointed
1.13 Management safety representative appointed
1.14 Contract risk assessment available
1.15 Contract health & safety plan available
2. Housekeeping
2.1 Work areas free from rubbish & obstructions
2.2 Surfaces safe and suitable
2.3 Free from slip/trip hazards
2.4 Floor openings covered
2.5 Stock/material stored safely
2.6 Aisles Unobstructed and clearly defined
2.7 Adequate lighting
2.8 Vision at corners
2.9 Wide enough
3. Electrical
3.1 No broken plugs, sockets, switches
3.2 No frayed or defective leads
3.3 Power tools in good condition
3.4 No work near exposed live electrical equipment
3.5 Tools and leads inspected and tagged
3.6 No strained leads
3.7 No cable-trip hazards
3.8 Switches/circuits identified
3.9 Lock-out procedures/danger tags in place
3.10 Earth leakage systems used
3.11 Start/stop switches clearly identified
3.12 Temporary Electrical Supply secured and protected
3.13 Appropriate fire fighting equipment
4. Plant and Equipment 4.1 Plant and equipment in good condition
4.2 Daily safety inspection procedures/checklists
CM Form 10
Nazareth College
Worksite Inspections
Date Created: December 2012 Version Number: 1 Pages 2 of 6
Document Owner: Property Manager Authorised Signature:
4.3 Fault reporting/rectification system used
4.4 Operators trained and licensed
4.5 Warning and instructions displayed
4.6 Warning lights operational
4.7 Reversing alarm operational
4.8 Satisfactory operating practices
4.9 Fire extinguisher
4.10 Tyres satisfactory
4.11 SWL of lifting or carrying equipment displayed
4.12 Plant service areas clean and appropriately located
4.13 Heavy plant and equipment properly secured whilst being transported
4.14 Permits required for Wide or long loads, Routes Approved
5. Machinery and Workbenches 5.1 Adequate work space
5.2 Clean and tidy
5.3 Free from excess oil and grease
5.4 Adequately guarded
5.5 Warnings or instructions displayed
5.6 Emergency stops appropriately placed and clearly identifiable
5.7 Operated safely and correctly
5.8 Workbenches Clear of rubbish
5.9 Tools in proper place
5.10 Duckboards or floor mats provided
6. Hazardous Substances 6.1 Fuels and other categories of dangerous goods labeled and stored appropriately
6.2 Containers labeled correctly
6.3 Adequate ventilation/exhaust systems
6.4 Protective clothing/equipment available/used
6.5 Personal hygiene
6.6 Waste disposal procedures
6.7 Material safety data sheets available
6.8 Chemical handling procedures followed
6.9 Chemical register developed
6.10 Appropriate emergency/first aid equipment – shower, eye bath, extinguishers
6.11 Hazchem signing displayed
7. Welding 7.1 Gas bottles securely fixed to trolley
7.2 Welding fumes well ventilated
7.3 Fire extinguisher near work area
7.4 Only flint guns used to light torch
7.5 Flash back spark arresters fitted
7.6 Vision screens used for electric welding
7.7 LPG bottles within 10 year stamp
7.8 PPE provided and worn
7.9 Hot Work permit system used
8. Trenching, Boring, Shields and Excavations 8.1 If trench is battered or benched is the vertical height 1.0m or less ?
8.2 Are the methods for laying down dusts and fumes inside and outside the trench
satisfactory?
8.3 Are appropriate methods being used to combat excessive water?
8.4 Are ground support methods used appropriate?
CM Form 10
Nazareth College
Worksite Inspections
Date Created: December 2012 Version Number: 1 Pages 3 of 6
Document Owner: Property Manager Authorised Signature:
8.5 Is there a fence around the trench with appropriate signs and flashing lights?
8.6 If no work is being done in the shaft is it fenced off and covered?
8.7 Are there flashing lights on trenches and pits within road reserves and places of
public access
8.8 Are shields firmly wedged into the ground?
8.9 Does the shield give total protection ie when it rests on the excavation bottom
does it extend above the surface?
8.10. Is work in a trench being carried out within the protection of a shield?
8.11 Are trench shields in good condition?
8.12 If shields or a ground support system is not used to support the excavation are
the sides battered to the angle of repose of the spoil?
8.13 Are pipes or tools too close to the edge of the trench?
8.14 If spoil is placed close to the edge of the trench due to restrictions the extra
weight of the soil may overload the side of the trench. Has the ground support
been strengthened in these circumstances?
8.15 Are excavations of 1.5 m or less in unstable ground adequately supported?
8.16 If the top edge of the trench is fretting away and dropping into the trench has
this made safe?
8.17 Is machinery a reasonable distance away from excavations?
8.18 If machinery has to be close by is a stronger ground support mechanism in
place?
8.19 If water is running into an excavation is it being removed?
8.20 If there subsidence behind ground supports? Indicated by ground swelling from
bottom of trench
8.21 Is there a minimum of two people working on site (1 in trench another close by)
8.22 Are there tension cracks in the ground surface running parallel to the sides of
the trenches, has it been stopped from worsening?
8.23 Are timber supports in good condition not bowing or creaking?
8.24 Is the spacing of soldier sets along a trench 1.5 m or less?
8.25 If soldier sets are being used are they being used in appropriate ground
conditions , ie stiff clays, unweathered silurian sedements?
8.26 Are Toms pressed firmly against the excavation walls?
8.27 Is the timber used for ground support systems hardwood minimum grade F8?
8.28 Do all excavations exceeding 1.5 m have an adequate support system?
8.29 If ground support is to be installed are the trench walls vertical?
8.30 Are access ladders provided in trenches where employees are working?
8.31 Are there Separate access and egress points from excavation?
8.32 Is the toe of any spoil pile 0.5 m or greater from the edge of the trench?
9. Prevention of Falls
9.1 All work platforms have secure handrails, guarding or fence panels
9.2 Fall Arrest Systems Harness and lanyard or belts provided and in good
condition
9.3 All pit, manhole, floor, penetrations covered or barricaded
9.4 Unsafe areas signposted and fenced
9.5 Safe work procedure in place
10. Stairs, steps and landings 10.1 No worn or broken steps
10.2 Handrails in good repair
10.3 Clear of obstructions
10.4 Adequate lighting
10.5 Emergency lighting
CM Form 10
Nazareth College
Worksite Inspections
Date Created: December 2012 Version Number: 1 Pages 4 of 6
Document Owner: Property Manager Authorised Signature:
10.6 Non-slip treatments/treads in good condition
10.7 Kick plates where required
10.8 Clear of debris and spills
10.9 Used correctly
11. Ladders 11.1 Ladders in good condition
11.2 Ladders not used to support planks for working platforms
11.3 Correct angle to structure 1:4
11.4 Extended 1.0 metre above top landing
11.5 Straight or extension ladders securely fixed at top
11.6 Metal ladders not used near live exposed electrical equipment
12. Personal Protection 12.1 Employees provided with PPE, helmets, gloves, boots earmuffs, vests etc
12.2 PPE being worn by employees
12.3 Suncream and sunglasses provided
12.4 Correct signage at access points
13. Manual Handling 13.1 Mechanical aids provided and used
13.2 Safe work procedures in place
13.3 Manual handling risk assessment performed
13.4 Manual handling controls implemented
14. Workplace Office Ergonomics 14.1 Workstation and seating design and condition acceptable
Foot rest, wrist rest, document holder
14.2 Ergonomic factors considered in work layout and task design
14.3 Use of excessive force and repetitive movements minimised
14.4 Appropriate training provided
15. Material Storage 15.1 Stacks stable
15.2 Heights correct
15.3 Sufficient space for moving stock
15.4 Material stored in racks/bins
15.5 Shelves free of rubbish
15.6 Floors around stacks and racks clear
15.7 Drums checked
15.8 Pallets in good repair
15.9 Heavier items stored low
15.10 No danger of falling objects
15.11 No sharp edges
15.12 Safe means of accessing high shelves
15.13 Racks clear of lights/sprinklers
16. Confined Spaces 16.1 Risk assessment undertaken
16.2 Air quality test records
16.3 Communication and rescue plan in place
16.4 Safety equipment in good working condition
16.5 Suitable training provided to employees
16.6 Confined Space permit used
17. Lasers 17.1 Operator has laser operator license
CM Form 10
Nazareth College
Worksite Inspections
Date Created: December 2012 Version Number: 1 Pages 5 of 6
Document Owner: Property Manager Authorised Signature:
17.2 Class of Laser in use does not exceed 3A
17.3 Laser Safety Signage displayed
17.4 Laser not used in a manner to endanger other persons (beam reflection stops )
18. Demolition 18.1 Risk assessment undertaken in advance
18.2 Access prevented to demolition areas
18.3 Overhead protection in place
18.4 Protection of general public
18.5 Safe work procedure in place
18.6 Safety Signage
19. Public Protection and Site Safety 19.1 Appropriate barricades, fencing, hoarding, to restrict construction access to
defined areas gantry secure and in place
19.2 Signage in place 24 hours a day
19.3 Suitable lighting for public access
19.4 Footpaths clean and free from debris
19.5 Dust and noise controls in place
19.6 Site access controlled
19.7 Traffic control procedures in place
19.8 Public complaints actioned
20. Amenities on Site 20.1 Washrooms clean
20.2 Toilets clean
20.3 Lockers clean
20.4 Meal rooms clean and tidy
20.5 Rubbish bins available – covered
21. First Aid
21.1 Cabinets and contents clean and orderly
21.2 Stocks meet requirements
21.3 First aiders names displayed
21.4 First aiders location and phone numbers
21.5 Qualified first aider(s) on Site
21.6 Record of treatment and of supplies dispensed
22. Lighting 22.1 Adequate and free from glare
22.2 Lighting clean and efficient
22.3 No flickering or inoperable lights
22.4 Emergency lighting system
23. Fire and Emergency Control 23.1 Extinguishers in place
23.2 Fire fighting equipment serviced/tagged
23.3 Appropriate signing of extinguishers
23.4 Extinguishers appropriate to hazard
23.5 Emergency exit signage
23.6 Exit doors easily opened from inside
23.7 Exit path ways clear of obstruction
23.8 Alarm/communication system – adequate
23.9 Smoking/naked flame restrictions observed
23.10 Minimum quantities of flammables at workstation
CM Form 10
Nazareth College
Worksite Inspections
Date Created: December 2012 Version Number: 1 Pages 6 of 6
Document Owner: Property Manager Authorised Signature:
23.11 Flammable materials labeled and stored appropriately
23.12 Emergency personnel identified and trained
23.13 Emergency procedures documented – issued
23.14 Emergency telephone numbers displayed
23.15 Alarms tested
23.16 Trial evacuations conducted
23.17 Personnel trained in use of fire fighting equipment
24. Traffic Management and Roadworks
24.1 Do works comply with Vic Roads Code of Practice
24.2 If construction is to affect traffic flow is signaling /traffic coordination
appropriate and adequate
24.3 Is pedestrian and vehicular traffic safely diverted around all excavations
24.4 Appropriate Safety Signage 24 hours a day being used
Occupational Health and Safety
Inspections Testing Monitoring Procedure Manning Drive Noble Park North Victoria 3174
Nazareth College OHSMS Inspection Testing and Monitoring Procedure October 2012 Authorised by The Principal Page: 1
1. Purpose
Within Nazareth College there are a range of work activities and facilities. Regardless of the work environment there are several legal requirements for safety and hygiene controls as well as basic requirements for housekeeping standards to be maintained. We rely on a range of systems, equipment and safety devices to be working reliably and to ensure that they will work for us if or when they are needed the College has programs to test and monitor their functions.
The purpose of this procedure is to establish and schedule documented inspection monitoring and testing programs to assist Nazareth College to verify regulatory compliance and maintain safe systems of work and safe workplaces.
2. Scope
Nazareth College has developed comprehensive Safety Inspection Checklists. These are to be used for consistency in reporting and record keeping.
Scheduled Safety Inspections include:
Safety Inspections of all Buildings, Grounds Sports-facilities, Work Areas and Plant;
Safety Inspections and Audits of Contractor’s OHS Management Systems, Plant, Operator Licenses;
Any specific hazard or compliance audits and work-site safety management processes that are required from time to time;
Safety Monitoring Programs include:
Potable Water Quality Checks
Fume Cupboards
Safety Testing Programs include:
Electrical Safety including Appliance Testing and RCDs;
Fire Detection and Alarm;
Machinery Emergency Stop;
Gas and Power Isolation.
3. Applicable Legislation
Occupational Health & Safety Act 2004
Occupational Health and Safety Guidelines 2007
AS 4801 Occupational Health and Safety Management Systems
4. Responsibilities
The Manager Property Services is responsible for the scheduling and implementation of the safety testing and monitoring programs, including the completion of actions to establish or improve safety standards in the workplace. He will provide the Business Manager with the planned schedule each quarter and the results reports.
The Business Manager will establish a schedule of safety inspections in the OHS Activities Calendar and will review the implementation of corrective measures. Significant OHS
Occupational Health and Safety
Inspections Testing Monitoring Procedure Manning Drive Noble Park North Victoria 3174
Nazareth College OHSMS Inspection Testing and Monitoring Procedure October 2012 Authorised by The Principal Page: 2
issues that remain outstanding or unresolved will form part of the OHS Committee report to the Principal. The Business Manager will ensure there are adequate resources to control
identified hazards and monitor the implementation of any controls.
5. Procedure
5.1 Identifying Areas Subject to Workplace Inspection The Business Manager is to identify areas within the workplace that are to be subject to regular inspections. Examples of areas and items that may be identified include:
workshops/trade classes, having regard to the location and functionality of machinery and plant;
gymnasiums, playground equipment, sporting equipment and outdoor sporting areas;
administration areas;
first aid amenities;
art classrooms
laboratories;
storage areas;
hazardous building materials;
fire fighting equipment:
emergency exit signage;
parking areas and public access areas: trips and slips, signage and public safety;
kitchens/canteens; and
roof access.
Each area will have different inspection requirements.
Note: The inspection checklist should be reviewed at periodic intervals to ensure on-going suitability; as a minimum the inspection checklist should be reviewed annually. Any changes to the workplace should trigger a review of the inspection checklist by the Property Manager. 5.2 Workplace Inspection Schedule
Once inspection checklists have been finalised, the Business Manager, in consultation with the OHS Committee will schedule Work Area Inspection Programs each term. The inspection schedule is to be documented on the workplace OHS Activities Calendar.
Note: High risk areas may be subject to more frequent inspections. 5.3 Conducting Workplace Inspections
Workplace inspections are to be conducted by the inspection teams that shall include heads of faculty and the local health and safety representative and the teams shall consult with staff working in the area (e.g. First Aid Attendants for the first aid component of the review)
Occupational Health and Safety
Inspections Testing Monitoring Procedure Manning Drive Noble Park North Victoria 3174
Nazareth College OHSMS Inspection Testing and Monitoring Procedure October 2012 Authorised by The Principal Page: 3
using the area specific Workplace Inspection Checklist. All items of the form are to be completed and recorded.
5.4 Hazard Management Where a hazard has been identified, all controls must be established by the Property Manager in consultation with the relevant nominated persons. In the event of a high risk
hazard the Business Manager must also be consulted, all outcomes are to be recorded on
Workplace Inspection Checklist. Control strategies must be implemented in accordance with the timeframes outlined in the OHS Risk Management Procedure. 5.5 Review Prior to conducting each workplace inspection, the Property Manager should refer to previous inspection reports to verify that controls have been implemented and that they are effective in eliminating or reducing risk. Any hazards that have not been controlled adequately, or are still outstanding, must be recorded as a hazard on the current Workplace Inspection Checklist. The Business Manager must review each inspection checklist within 5 business days of completion to verify the risk assessment ratings and the adequacy of the controls. This verification is to be documented on the Workplace Inspection Checklist. Findings of inspections will be considered during the annual development of costed and prioritised hazard control programs 5.6 Record Keeping
The Business Manager must maintain a copy of all Workplace Inspection Checklists in a central file and raise outstanding issues at any consultative forum (i.e. OHS Committee or other meeting where OHS is included as an agenda item). Reports shall include corrective action recommendations. The selection of controls for hazards identified will be based on the hierarchy of control.
5.7 Contractor Work Site Inspections shall be conducted by the Property Manager.
These shall use comprehensive Contractor Management Site Inspection Checklists and Contract Audit Tools.
Significant major breaches of contract safety requirements and/or regulatory requirements will result in cessation of the work and may lead to termination of the contract.
These inspections shall be documented and copies provided to the Contractor. The reports shall include recommended corrective measures to implement without delay;
Inspection documentation shall be retained and reviewed for follow through completion.
5.8 Results of Monitoring and Testing Programs including:
Fume Cupboards;
RCD’s and Electrical Safety including Appliance Testing;
Occupational Health and Safety
Inspections Testing Monitoring Procedure Manning Drive Noble Park North Victoria 3174
Nazareth College OHSMS Inspection Testing and Monitoring Procedure October 2012 Authorised by The Principal Page: 4
Fire Detection, Alarm and Fire Extinguisher equipment;
will be provided to the OHS Committee.
5.9 OHS Risk Register
The Business Manager is to ensure the OHS Risk Register is reviewed when high risk hazards are identified as a result of workplace inspections.
6. Records
Register of Scheduled Inspection Monitoring and Testing Programs
Workplace inspection Checklists
7. Attachments
Inspections Checklist
Contractor Management Checklists