Post on 18-Dec-2021
REPUBLIC OF GHANA
OFFICE OF THE HEAD OF
THE CIVIL SERVICE
MEDIUM TERM EXPENDITURE FRAMEWORK (MTEF)
FOR 2017-2019
2017 BUDGET ESTIMATES
Office of Head of Civil Service Page i
For copies of the MTEF Statement, please contact the Public Relations Office of the
Ministry:
Ministry of Finance
Public Relations Office – (New Building, Ground Floor,
Room 002 or 004)
P. O. Box MB 40,
Accra – Ghana
The MRD MTEF PBB Estimate for 2017 is available on the internet at: www.mofep.gov.gh
Office of Head of Civil Service Page ii
TABLE OF CONTENTS
PART A: STRATEGIC OVERVIEW OF THE OFFICE OF HEAD OF CIVIL SERVICE .......... 3
1. GSGDA II POLICY OBJECTIVES ....................................................................................... 3
2. GOAL ..................................................................................................................................... 3
3. CORE FUNCTIONS............................................................................................................... 3
4. POLICY OUTCOME INDICATORS AND TARGETS ......................................................... 5
5. SUMMARY OF KEY PERFORMANCE IN 2016 .................................................................. 6
6. EXPENDITURE TRENDS ..................................................................................................... 9
PART B: BUDGET PROGRAMME SUMMARY ........................................................................10
PROGRAMME 1: MANAGEMENT AND ADMINISTRATION .................................................10
PROGRAMME 2: INSTITUTIONAL DEVELOPMENT.............................................................12
Office of Head of Civil Service Page 3
PART A: STRATEGIC OVERVIEW OF THE OFFICE OF
HEAD OF CIVIL SERVICE
1. GSGDA II POLICY OBJECTIVES
The GSGDA II contains four (4) Policy Objectives that are relevant to the Office of the
Head of Civil Service
These are as follows:
Promote and improve the efficiency and effectiveness of performance in the public
and civil service
Rationalize and define structures, roles and procedures for state institutions
Enhance supervision and productivity in the public service
Improve transparency and access to public information
2. GOAL
To have the human resources and institutional capacity to formulate, implement,
monitor and evaluate policies for national development, as well as the ability to
effectively and efficiently provide timely and satisfactory services to all its stakeholders.
3. CORE FUNCTIONS
The core functions of OHCS are to:
Formulate/review the HRM related policies, guidelines, standards and programmes
for the Service and facilitate their implementation.
Monitor and coordinate all Human Resource Management related programmes in
Ministries and Departments to ensure uniformity in the application of rules and
adherence to standards.
Develop and ensure the implementation of a robust performance management
system for the Civil Service.
Develop and facilitate the conduct of systematic, competency based training for the
acquisition of skills consistent with the needs of the Service.
Exercise oversight responsibility for the management of Civil Service Training
Institutions.
Develop record management policies and standards for records keeping in public
institutions.
Monitor and restructure the record management system and train staff in line with
international best practices.
Provide requisite environment for the storage, retrieval and use of archival materials.
Office of Head of Civil Service Page 4
Design and institutionalise structures and systems to facilitate effective and efficient
delivery of public procurement and Supply Chain management processes in the Civil
Service.
Develop/review standard operating procedures to guide procurement and supply
chain managers.
Develop and monitor composite annual procurement plan for the Civil Service.
Office of Head of Civil Service Page 5
4. POLICY OUTCOME INDICATORS AND TARGETS
Outcome
Indicator
Description
Unit of
Measurement
Baseline Latest status Projections
Year Value Year Value Year Value Year Value Year Value
POLICY OBJECTIVE: Enhance Supervision and Productivity in the Public Service
Improved
Performance in the
Civil Service.
Number of Chief
Directors
delivering 70%
and above of their
set deliverables in
their performance
agreements
2015
68% 2016
Yet to
be
undert
aken
2017 90% 2018 100% 2019 100%
POLICY OBJECTIVE: Improve transparency and access to public information
Improved records
management systems
and practices in the
Civil Service.
Number of
functional
and efficient
registries
operational in
MDAs
2015 5 2016 10 2017 15 2018 18 2019 20
POLICY OBJECTIVE: Improve transparency and access to public information
Improved records
management systems
and practices in the
Civil Service.
Percentage
reduction in time
spent in
retrieving/tracing
documents at the
National Records
Centre
2015 10min 2016 10min 2017 10min 2018 10min 2019 10min
POLICY OBJECTIVE: Promote and improve the efficiency and effectiveness of performance in the public and civil service
Reduction in mis-
procurement in all
Civil Service
Institutions
Percentage
reduction in non-
competitive
procurement
2015 5% 2016 15% 2017 20% 2018 25%
2019 25%
Percentage
reduction in
unapproved
procurement
2015 5% 2016 10% 2017 15% 2018 20% 2019 25%
Office of Head of Civil Service Page 6
5. SUMMARY OF KEY PERFORMANCE IN 2016
Sanitisation of Ministerial Enclave
The Office facilitated establishment and commissioning of the Ministries Fire Station at
the OHCS for the entire Ministerial enclave. This was intended to improve fire safety in
and around the Ministries area.
In addition, a Security Task Force consisting of representatives from the Ghana Police,
National Security, National Fire Service, A.M.A and some selected MDAs was set up
to strategize for and implement programmes on sanitising and securing the operating
environment within the Ministries.
The Civil Service Performance Agreement System
The OHCS since 2013 has consistently operationalized the Performance Agreement
System which is a tool for managing the performance of the leadership cadre of the Civil
Service, promotes healthy competition and generally has a cascading effect on
productivity levels. This year, 27 Chief Directors prepared and signed their agreements
with the Head of Civil Service.
Also, the 2015 evaluation of the performance of Chief Directors was duly undertaken
with a 250-page Report on the exercise produced and copies circulated to the Presidency
and other relevant stakeholders. An awards ceremony was also organised to recognise
the Chief Directors who performed well in 2015.
An initiative dubbed “Chief Directors’ Deliverable Hearings” was introduced to review
and provide qualitative feedback by an expert panel to Chief Directors to facilitate the
fine-tuning of the deliverables in their 2016 Agreements. Following this, a ceremony
was organised during which the Agreements were jointly signed by the Head of Service
and Chief Directors. The Deputy Chief of Staff and some Ministers were present to
participate in the event.
The Office facilitated the evaluation of 2015 Agreements and signing of 2016
Agreements between Directors/Heads of Departments and Analogous Grade officers
and the respective Chief Directors. A total of 203 were evaluated and 125 Agreements
signed this year. The Office also trained staff in 7 MDAs on the completion of Appraisal
forms and monitored the Planning Phase and mid-year review of Staff Appraisals in
MDAs.
Career Management
Review of Schemes of Service
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The OHCS as the Head of the General Classes is responsible for the development and
review of Schemes of Service within this occupational group. The essence of the review
is to ensure that there is an up to date document to assist in managing the career of
officers in the various classes. Three Schemes of Service for the General Class were
reviewed during the year.
a. Development Planning Class: A committee was set to develop a Scheme of Service
for the Development Planning Class during the year under review. A workshop was
successfully organized to validate the document and was approved by the Civil
Council. It is however yet to be printed and circulated.
b. Secretarial Class: The Scheme of Service for the Secretarial Class was also
reviewed to create a professional cadre with five identifiable grade levels and the
draft document was submitted in June. A validation workshop to seek inputs from a
cross section of officers could not be organised due to lack of funds. This activity
would be undertaken in 2017
c. Transport Management Class: The first draft of the Scheme of Service for the
Transport Class which is to address issues relating to the sub-professional cadre of
the class has been produced.
Promotions and Interviews
One thousand, five hundred and seventy (1,570) eligible officers were assessed and
promoted to various levels (category B-D). In order to improve administrative skills in
the Civil Service, all senior officers were required to participate in the mandatory
Accelerated Scheme of Service Training at the Civil Service Training Centre before the
conduct of the promotion interview.
Also, in order to have an effective system of evaluating the competencies of officers
during promotional interviews, the office introduced the use of work plans and
individual work schedules as part of the interview assessment process. Under this,
Officers are required to come along to interviews with their Directorate Work Plans and
individual work schedules to assess how well they appreciated what is expected of them.
The Civil Service Council Secretariat facilitated the promotion of fifty-three (53)
category ‘A’ Officers and also the appointment of nine (9) officers during the year under
review.
Compilation of all Circulars in the Civil Service from 1990 to date
The Office successfully collated, analysed and categorised Circulars issued from 1990
to date as a first step towards providing a reference document to facilitate effective
management. The first draft of one hundred and forty-nine (149) circulars issued by this
Office of Head of Civil Service Page 8
Office, the Ministry of Finance, Controller and Accountant’s General Department, the
Public Services Commission and the Office of the President is yet to be finalised and
presented to Management. A number of challenges, including lack of printing papers
and toner cartridge affected the smooth delivery of this exercise.
Review of Training Policy for the Civil Service
The Office undertook an in-house review session to analyse the 2008 Training Policy
for the Civil Service and update the document. A draft Training Policy was produced
accordingly submitted to the Civil Service Council for approval.
Processing Of IPPD Inputs
During the period from January-December 2016, the office received and successfully
processed a total of four thousand six hundred and fifty three (4,653) input forms. This
led to an 89.31% update of the OHCS database.
Management Reviews
The Office supported the structuring of various MDAs to be better placed to deliver their
mandates. It reviewed the mandate, strategic regulatory framework (vision, mission,
functions, objectives and values), structure and staffing of 5 MDAs and produced
Management Review reports. These Offices are:
Gaming Commission of Ghana
Copyright Office
Department of Parks and Gardens
National Council for Tertiary Education
Youth Employment Agency
Procurement Management
The Procurement Department organised a procurement summit to educate participants
on best procurement practices and trained Procurement Professionals in Ministries and
Departments in contemporary Procurement Practices to enhance their competency and
knowledge base.
It also organized sensitization programmes and conducted monitoring exercises in
Ministries and Departments as a means of engendering effective procurement planning
and reducing the incidence of non-competitive procurement.
Records Management
The Public Records and Archives Administration Department (PRAAD) fumigated 3
records repositories, repaired and bounded 67 archival documents, restructured 12 and
Office of Head of Civil Service Page 9
Decongested 7 MDAs’ records offices as part of measures to ensure records
management.
6. EXPENDITURE TRENDS
The Office of the Head of the Civil Service was allocated a budget of GH¢11,195,592
for the 2016 financial year. This amount is made up of GH¢9,728,869 GOG and
GH¢1,466,723 IGF.
The Total expenditure as at 31st December, 2016 stood at GH¢10,488,283.37 out of
which GoG accounted for GH¢9,104,803.51 and GH¢1,383,479.86 for IGF.
With respect to Compensation of Employees, an amount of GH¢ 7,092,108.52 was
expended whilst use of Goods and Services amounted to GH¢2,362,529.09 made up
of GH¢1,252,627.25 GOG and GH¢1,283,922.89 IGF. A total of GH¢895,624.71 was
expended on CAPEX made up of which GH¢796,067.74 GoG and GH¢99,556.97 IGF.
In 2017, the total budget allocation to OHCS is GH¢12,145,580.00. This amount is
made up of GH¢10,990,327.00 GOG and GH¢1,155,253.00 IGF. The breakdown of the
amount by economic classification (GOG) is as follows; Compensation of Employees
amount to GH¢7,488,920.00 and Good and Services GH¢2,501,407.00. In addition, the
retained IGF amount of GH¢1,155,253.00 includes Goods and Services of
GH¢1,024,078.00 and CAPEX of GH¢ 131,175.00
1.5. Appropriation BillSummary of Expenditure by Sub-Programme, Economic Item and Funding Entity: 002 - Office of the Head of Civil ServiceYear: 2017 | Currency: ValueVersion 1
GIFMIS Budget Module Mar 12, 2017 time:4:36:10 PM Page 1 | 1
GoG IGF Funds / Others Donors
Grand TotalCompensation of employees
Goods and Services Capex Total Compensation
of employeesGoods and
Services Capex Total Statutory ABFA Others Goods and Services Capex Total
002001 - Management and Administration 1,754,269 1,192,407 1,000,000 3,946,676 3,946,676
0020010- Management and Administration 1,754,269 1,192,407 1,000,000 3,946,676 3,946,676
002002 - Institutional Development 5,734,652 1,309,000 7,043,652 1,024,078 131,175 1,155,253 8,198,905
0020021- Human Resource Management 3,053,940 638,000 3,691,940 987,478 131,175 1,118,653 4,810,593
0020022- Institutional Strengthening 2,680,712 671,000 3,351,712 36,600 36,600 3,388,312
Grand Total 7,488,920 2,501,407 1,000,000 10,990,327 1,024,078 131,175 1,155,253 12,145,580
Office of Head of Civil Service Page 10
PART B: BUDGET PROGRAMME SUMMARY
PROGRAMME 1: MANAGEMENT AND ADMINISTRATION
1. Budget Programme Objectives
Promote and improve the efficiency and effectiveness of performance in the
public/civil service
To ensure the provision of adequate logistics for the smooth running of OHCS
Directorates, Departments and Training Schools.
To coordinate resource mobilization, improve financial management and timely
reporting.
2. Budget Programme Description
The programme on Management and Administration seeks to provide administrative and
financial services for the efficient running of the OHCS Directorates, Departments and
Schools. The programme is responsible for ensuring that all cross-cutting services are
provided for the other programmes and sub-programmes to achieve their objectives.
This programme is implemented by the Finance and Administration Directorate of the
Office with total staff strength of 70.
3. Budget Programme Results Statement
The table below indicates the main outputs, indicators and projections by which the Office
measures the performance of this programme. The past data indicates actual performance
whilst the projections are the Office’s estimate of future performance.
Main Outputs Output Indicator
Past Years
Projections
2015 2016
Budget
Year
2017
2018 2019
Management meetings organised
Number of minutes produced
12 9 12 12 12
Internal Audit Services provided to OHCS and its Departments and Schools
Number of Audit report produced.
5 5 5 5 5
Capacity of OHCS staff built
Number. of Officers trained
30 45 30 30 30
OHCS Annual and Mid-year performance reports produced
Number of OHCS Performance reports produced
2 2 2 2 2
Office of Head of Civil Service Page 11
4. Budget Programme Operations and Projects
The table below lists the main Operations and Projects to be undertaken under the
Management and Administration programme.
Operations Projects
Organise 2 anti-corruption sensitisation programmes for staff of OHCS and its Institution.
Rehabilitation of the OHCS Building and ensuring a disability friendly environment, Renovation of washrooms, Repair Leakage, ceilings & fittings/door locks.
Provide administrative support to the Ministerial Security Task Force
Organise In-House Training Programmes for OHCS staff
Organise quarterly HCS and CD’s / Directors meetings
Sponsor 50 OHCS staff to attend Scheme of Service and Competency based training
Organise mid & end of year performance retreat for OHCS Directorates and Departments
Validate and Implement OHCS Workplace HIV/AIDS Policy
Provide Internal Audit Services to OHCS and its Training Institutions
Sponsor Management Staff to attend mandatory AAPAM and CAPAM meetings
2.9. Budget by Chart of Account9 - Sub-Programme and Natural Account.
Entity: 002 - Office of the Head of Civil ServiceFunding: All Source of FundingYear: 2017|Currency: GH CediVersion 1
GIFMIS Budget Module Mar 12, 2017 time:4:37:53 PM Page 1 | 1
Budget Indicative Year Indicative Year
002001 - Management and Administration 3,946,676 3,946,676 3,946,676
002001 - Management and Administration 3,946,676 3,946,676 3,946,676
21 - Compensation of employees [GFS] 1,754,269 1,754,269 1,754,269
211 - Wages and salaries [GFS] 1,754,269 1,754,269 1,754,269
Goods and Services 1,192,407 1,192,407 1,192,407
22 - Use of goods and services 1,192,407 1,192,407 1,192,407
31 - Non financial assets 1,000,000 1,000,000 1,000,000
311 - Fixed assets 1,000,000 1,000,000 1,000,000
Office of Head of Civil Service Page 12
PARTB: BUDGET PROGRAMME SUMMARY
PROGRAMME 2: INSTITUTIONAL DEVELOPMENT
1. Budget Programme Objectives
Enhance supervision and productivity in the public service
Rationalize and define structures, roles and procedures for state institutions
Improve transparency and public access to public information
Promote and improve the efficiency and effectiveness of performance in the
public/civil service
2. Budget Programme Description
This programme is delivered by four (4) OHCS Directorates (PBMED, CMD, RTDD and
RSIMD), Management Services Department (MSD), Public Records and Archives
Administration Department (PRAAD), Procurement and Supply Chain Management
Directorate with total staff strength of 294.
The programme ensures that Ministries, Departments and Agencies (MDAs) are optimally
structured, adequately staffed with personnel of the right skill mix to provide policy advice
to Ghana’s political leadership and to transform sector policies into implementable,
monitorable, plans, programmes and projects for accelerated national development.
The programme strengthens public institutions to improve their service delivery standards,
productivity and responsiveness.
It also puts in place measures to preserve and conserve public records and archives; ensure
the effective management of records systems in public institutions. It further ensures the
existence of an efficient, effective and economic management of the Government’s non-
pay spend through the use of developed systems, designed plans and programmes to
harmonise the process of procurement and supply chain management in the Civil Service.
This programme has two sub-programmes; the Human Resources Management and
Institutional Strengthening.
2.9. Budget by Chart of Account9 - Sub-Programme and Natural Account.
Entity: 002 - Office of the Head of Civil ServiceFunding: All Source of FundingYear: 2017|Currency: GH CediVersion 1
GIFMIS Budget Module Mar 12, 2017 time:4:37:53 PM Page 1 | 1
Budget Indicative Year Indicative Year
002002 - Institutional Development 8,198,905 8,198,905 8,198,905
002002 - Institutional Development 8,198,905 8,198,905 8,198,905
21 - Compensation of employees [GFS] 5,734,652 5,734,652 5,734,652
211 - Wages and salaries [GFS] 5,734,652 5,734,652 5,734,652
Goods and Services 2,333,078 2,333,078 2,333,078
22 - Use of goods and services 2,333,078 2,333,078 2,333,078
31 - Non financial assets 131,175 131,175 131,175
311 - Fixed assets 131,175 131,175 131,175
Office of Head of Civil Service Page 13
BUDGET SUB-PROGRAMME SUMMARY
PROGRAMME 2: INSTITUTIONAL DEVELOPMENT
SUB-PROGRAMME SP 2.1: Human Resource Management
1. Budget Sub-Programme Objectives
Enhance supervision and productivity in the public services
Improve the responsiveness of the public service in service delivery
Promote and improve efficiency and effectiveness of performance in the public/civil
service
2. Budget Sub-Programme Description
This sub-programme is delivered by four (4) OHCS Directorates (PBMED, CMD, RTDD
and RSIMD) with total staff strength of 164. Funding is through Government of Ghana
budgetary allocation and IGF generated by the Civil Service Training Institutions.
The sub-programme seeks to:
Formulate Human Resource policies on recruitment, appointments, postings,
promotions, discipline and exiting of staff from the Service.
Facilitate the conduct of systematic training and skills acquisition consistent with the
needs of the service.
Operationalize a Performance Management System for the Civil Service.
Update HR database and upgrade the Information Management System for the Civil
Service.
Develop, administer, interpret and implement relevant laws and regulations including
Administrative Instructions to enhance the efficiency and effectiveness of the Civil
Service.
Office of Head of Civil Service Page 14
3. Budget Sub-Programme Results Statement
The table indicates the main outputs, its indicators and projections by which the Office
measures the performance of this sub-programme. The past data indicates actual
performance whilst the projections are the Office’s estimate of future performance.
Main Outputs Output Indicator
Past Years Projections
2015 2016
Budget
Year
2017
2018 2019
Chief Directors Performance Agreement Signed
and Evaluated
Number. of Chief
Directors Performance
Agreements signed and Evaluated
27 27 30 30 30
Scheme of Service
training for Civil Servants provided
Number of Civil Servants trained 2,000 2,035 3,500 3,500 3,500
HR Management
Policy Framework Updated
Number of Schemes
of Service reviewed 2 2 2 2 2
Civil Service HR database Updated
% update of Civil Servants HR data
93% 98% 98% 98% 98%
Reduction in time spent in processing
Civil Servants Salary related issues
1 month 1 month 1 month 1 month 1 month
Office of Head of Civil Service Page 15
4. Budget Sub-Programme Operations and Projects
The table below lists of the main Operations and Projects to be undertaken by the sub-
programme.
OPERATIONS PROJECTS (INVESTMENT)
Prepare and print 200 copies of the 2016 Civil Service Annual Performance Report
Organise Chief Directors’ Agreement Hearing and signing of 2017 CDs Performance Agreement and produce reports
Organise quarterly review meetings to monitor the implementation of OHCS Sector Medium Term Develop Plan and OHCS 2016 Budget
Undertake Monitoring visits to MDAs and produce report
Facilitate the drafting of the OHCS 2018-2021 SMTDP
Develop a database of indicators to monitor Ministries service delivery standards and produce quarterly reports
Liaise with MSD to organize a workshop on the development of Service Charters for the Civil Service Departments
Re-distribution of manpower and skill to all ministries by Dec 2017
Review all promotion documents and process eligible officers for promotion.
Organize a workshop on the Template for Succession Planning for HR Directors and Heads of Department
Undertake ten (10) days monitoring exercise and report on the status of 2017 SPAR (Planning & Mid-year review phases).
Vet collated documents for the update of personal
records of staff of OHCS and its Departments.
Prepare all relevant documents for Civil Service Council quarterly meetings
Review the Civil Service Posting Policy
Print copies of the revised Training and
Development Policy and sensitize Ministries and
Departments on the policy
Develop modules for the mandatory 40 hour
training for all Civil Servants
Organise induction programmes for newly recruited Officers
Validate fifty three (53) M&Ds and Extra-Ministerial Staff list
Office of Head of Civil Service Page 16
OPERATIONS PROJECTS (INVESTMENT)
Conduct research on emerging trends in the Civil Service
Organize stakeholder Consultations to distinguish/ separate institutions under the Local Government Service and those of the Civil Service, as well as their corresponding grades and steps of Staff
Review the activities of the HRMIS and organize one-on-one refresher training for end users
RTDD-IGF RTDD-IGF
Provide logistics support for the smooth running of the Schools
Rehabilitate Civil Service Training Institutions and procure equipment
Provide Scheme of Service training for Civil Servants.
2.7 Budget by Chart of Account7 - Sub-Programme and Natural Account.
Entity: 002 - Office of the Head of Civil ServiceFunding: All Source of FundingYear: 2017|Currency: GH CediVersion 1
Budget Indicative Year Indicative Year
0020021- Human Resource Management 4,810,593 4,810,593 4,810,593
0020021- Human Resource Management 4,810,593 4,810,593 4,810,593
21 - Compensation of employees [GFS] 3,053,940 3,053,940 3,053,940
22 - Use of goods and services 1,625,478 1,625,478 1,625,478
31 - Non financial assets 131,175 131,175 131,175
Office of Head of Civil Service Page17
BUDGET SUB-PROGRAMME SUMMARY
PROGRAMME2: INSTITUTIONAL DEVELOPMENT
SUB-PROGRAMME SP 2.2: Institutional Strengthening
1. Budget Sub-Programme Objectives
Rationalize and define structures, roles and procedures for state institutions
Improve transparency and public access to public information
Enhance supervision and productivity in the public services
2. Budget Sub-Programme Description
This sub-programme is delivered by MSD, PRAAD and PSCMD with staff strength of
130 and funding is from GOG sources. It offers management consultancy services to
public sector organisations with the view of ensuring that they are well structured with
reviewed work processes for improved service delivery.
It is also responsible for ensuring the proper and effective management of records in all
public institutions, it seeks to developed systems, designed plans and programmes to
harmonise the process of procurement and supply chain management in the Civil
Service.
These are achieved by:
Realigning functions and improving service delivery of MDAs
Reviewing work standards and business processes
Facilitating the setting of service standards
Conducting management reviews
Providing technical assistance for manpower/human resource audit reviews
Conducting job inspection exercise
Undertaking job analysis and evaluation
Establishing and implementing procedures for the timely disposal of public records
of no continuing value
Advising on best practices and establish national standards in records keeping in the
Civil and Public Services
Establishing and implementing procedures for the transfer of public records of
permanent value for preservation in the national archives or other archival repository
as may be designated under the Act.
Implement/Institutionalise appropriate structures and systems to facilitate efficient,
Office of Head of Civil Service Page18
effective and economic delivery of public procurement and Supply Chain
management in the Civil Service.
Develop various options/scenarios available in public procurement and Supply
Chain management to provide best practices available for Government to
appropriate increased value.
Ensure the development of annual procurement plans from the various institutions
to be aggregated to form one major plan for the Civil Service institutions to enable
collaboration.
3. Budget Sub-Programme Results Statement
The table indicates the main outputs, its indicators and projections by which the Office
measures the performance of this sub-programme. The past data indicates actual
performance whilst the projections are the Office’s estimate of future performance.
Main Outputs Output Indicator Past Years
Budget
Year Projections
2015 2016 2017 2018 2019
Capacity of Procurement and Supply chain Officers in the Civil Service built.
Number of staff trained in various programmes
30 135 40 40 40
Number of Monitoring visits undertaken and reports produced.
20 - 30 30 30
Management reviews conducted
Number of Management reviews conducted
7 5 7 7 7
Job inspection and establishment schedule produced
Number of Job Inspections conducted 1 7 9 9 9
Systems and procedures studies produced
Number of reports on systems and procedures studies produced
- 3 4 4 4
Organisational Manual Developed
Number of organisational manual developed
9 5 5 5 5
Archival documents repaired and bounded
Number of archival sheets repaired and bounded 400 500 600 800 800
MDAs records repository decongested
Number of MDAs Records Offices Decongested 10 7 18 24 25
MDAs records offices restructured
Number of MDAs records offices restructured
10 12 15 18 18
Office of Head of Civil Service Page19
Records repositories fumigated
Number of records repositories fumigated 3 3 3 3 3
Records officers trained
Number of records officers trained
80 100 100 100 100
4. Budget Sub-Programme Operations and Projects
The table below indicates Operations and Projects by the Sub- Programme.
OPERATIONS PROJECTS(INVESTMENT)
Provide logistic support for the smooth running of PSCMD/ MSD/ PRAAD
Monitor, Evaluate And Restructure Records Offices Of MDAs & MMDAs
Finalise the National Records management Policy
Collate Agreements, contracts and MOUs from MDAs
Restructure Records Offices of 10 Public Institution
Organise Digital/Electronic records management training for staff in Public Institutions
Conduct Monitoring & Evaluation 75 trained records management staff in the Public Institutions
Facilitate the development and ensure that all Stores and Materials Mgt. Class Officers are migrated to the PSCM Scheme of Service (SOS) Develop framework for Government Stores Coding System in 15 MDAs to improve efficiency and effectiveness in Inventory management Liaise with the World Bank, African Development Bank and other International Development Agencies to train and update the skills of procurement and supply chain management professionals in the Civil Service Conduct PSCM and Inventory Audit/ Monitoring in 20 MDAs to assess the level of efficiency and compliance to the public procurement law and regulations
Support seven (7) MSD staff to attend Schemes Of Service and other competency based training by December 2017
Conduct 10 organisational reviews
Review 12 organisational Manuals, Job descriptions
Conduct job inspections in 10 MDAs to align staffing with functions and roles
2.7 Budget by Chart of Account7 - Sub-Programme and Natural Account.
Entity: 002 - Office of the Head of Civil ServiceFunding: All Source of FundingYear: 2017|Currency: GH CediVersion 1
Budget Indicative Year Indicative Year
0020022- Institutional Strengthening 3,388,312 3,388,312 3,388,312
0020022- Institutional Strengthening 3,388,312 3,388,312 3,388,312
21 - Compensation of employees [GFS] 2,680,712 2,680,712 2,680,712
22 - Use of goods and services 707,600 707,600 707,600
1.6. Appropriation BillSummary of Expenditure by Cost Center, Economic Item and Funding Entity: 002 - Office of the Head of Civil ServiceYear: 2017 | Currency: ValueVersion 1
GIFMIS Budget Module Mar 12, 2017 time:4:36:12 PM Page 1 | 1
GoG IGF Funds / Others Donors
Grand TotalCompensation of employees
Goods and Services Capex Total Compensation
of employeesGoods and
Services Capex Total Statutory ABFA Others Goods and Services Capex Total
002 - Office of the Head of Civil Service 7,488,920 2,501,407 1,000,000 10,990,327 1,024,078 131,175 1,155,253 12,145,580
00201 - OHCS Headquarters 4,916,323 1,980,407 1,000,000 7,896,730 987,478 131,175 1,118,653 9,015,383
0020101 - Finance and Administration 1,754,269 1,192,407 1,000,000 3,946,676 3,946,676
0020101001 - Finance and Administration 1,754,269 1,192,407 1,000,000 3,946,676 3,946,676
0020102 - Planning, Budgeting, Monitoring and Evaluation 440,682 233,000 673,682 673,682
0020102001 - Planning, Budgeting, Monitoring and Evaluation 440,682 233,000 673,682 673,682
0020103 - Career Management Directorate 510,332 145,000 655,332 655,332
0020103001 - Career Management Directorate 510,332 145,000 655,332 655,332
0020104 - Procurement and Supply Chain Management Department 108,114 150,000 258,114 258,114
0020104001 - Procurement and Supply Chain Management Department 108,114 150,000 258,114 258,114
0020105 - Recruitment, Training Development Directorate 1,796,997 150,000 1,946,997 987,478 987,478 2,934,475
0020105001 - Recruitment, Training Development Directorate 1,796,997 150,000 1,946,997 987,478 987,478 2,934,475
0020106 - Research, Statistics and Information Management Directorate 305,929 110,000 415,929 131,175 131,175 547,104
0020106001 - Research, Statistics and Information Management Directorate 305,929 110,000 415,929 131,175 131,175 547,104
00202 - Management Services Division 1,245,406 205,000 1,450,406 1,450,406
0020201 - General Administration 1,245,406 205,000 1,450,406 1,450,406
0020201001 - General Administration HQ 1,245,406 205,000 1,450,406 1,450,406
00203 - Public Records and Archives Administration Department 1,327,192 316,000 1,643,192 36,600 36,600 1,679,792
0020301 - General Administration 1,327,192 316,000 1,643,192 36,600 36,600 1,679,792
0020301001 - General Administration HQ 1,327,192 316,000 1,643,192 36,600 36,600 1,679,792
Office of Head of Civil Service Page20